Department Of Agriculture Tender

Description Section I. Invitation To Bid Da8-goods-2025-02 (pr No. Bt-25-goods-consol-39879-0004) 1. The Department Of Agriculture-regional Field Office No. 8, Through The Multiple Fund Intends To Apply The Sum Of Nine Million One Hundred Thirty Thousand Pesos (p9,130,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For “supply And Delivery Of Agricultural Equipment” Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Agriculture-regional Field Office No. 8, Undertakes The Bidding Of This Procurement Project As “short-of-award.” Hence, The Notice Of Award To The Winning Bidder Shall Be Issued After Enactment By The Congress Of The General Appropriation Act (gaa) For 2025. 3. The Department Of Agriculture-regional Field Office No. 8, Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Within Per Lot (terms And Conditions). Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. Qty Uom Item Description Unit Cost Total Cost Lot 1: 2 Number Recirculating Dryer 2,950,000.00 5,900,000.00 Technical Specifications: 1. Type: Recirculating Batch Type 2. Total Maximum Height: 7.2 M 3. Product Quality A. Cracked Grain, % Increase: 3%, Max B. Head Rice, % Decrease: 5% Maximum C. Hulled/damaged Grain % Increase:2% Maximum 4. Drying System A. Holding Capacity: 6 Tons Wet Palay @ 24% Moisture Content, Minimum B. Moisture Gradient: 2%, Maximum C. Drying Efficiency: 75%, Minimum D. Drying Rate: 1% /hr, Maximum E. Drying Loss/spillage: 1%, Maximum F. With Compatible Electric Motor For Drying System G. Vertical Rectangular Bin- Consist Of Rectangular Vertically Installed Drying Chamber H. With Control Panel I. With Mimic Flow Of Operation J. With Basic Electrical Meter Such As Ammeter And Voltmeter Display 5. With Basic Safety Cut-off Features: A. Emergency Shutdown Button B. With On-off Pilot Lights Switch Button And Indicating Operating Motor, Each Component With Motor Should Have Individual Circuit Breaker C. With Magnetic Starter With Overload D. With Interlocking System And Emergency Button 6. Construction: Stainless Steel-astm 304 For Following Parts Such As: A. Drying Bin Wall/cover B. Discharge Chute C. Elevator Casing D. Bottom Boot Section Of The Elevator E. Drying Chamber: Perforated Screen For Non-lsu Type Or Inverted V-duct For Lsu Type F. Auger G. Auger Casing H. Receiving Hopper 7. Mounting Frame A. Steel Angular Bar (50mmx50mmx6mm, Minimum) B. Mounting Frame Shall Be Fitted With Brackets For Contrete Floor Installation 8. With The Following Components: A. Heating System 1 I. Petroleum Based Fuel: Direct Fired Ii. Heating System Efficiency: 90%, Minimum Iii. With Following Accessories:  Flame Sensor  Electronic Ignition System  Automatic Fuel Shut-off  Adjustable Fuel Vaporizer  Automatic Temperature Control  Temperature Monitoring System  Galvanized Fuel Container Made Of Non-corrosive And Heat-resistant Material At 200 Liters Capacity, Minimum  Compatible Electric Motor For The Heating System B. Heating System 2 I. Biomass Fuel: Indirect-fired Ii. Heating System Efficiency: 50%, Minimum Iii. Can Provide The Required Heating Temperature Or Can Provide 70°c Drying Temperature Iv. Heat Exchanger: Made Of Fire Tubes V. Burning Chamber: Made Of Refractory Bricks  With Automatic Fuel Feeder: Auger/air Blown/plunger Type (provided That The Feeder Is Not Directly Exposed To The Burning Fuel) Vi. With The Following Accessories:  With Temperature Control  With Compatible Electric Motor Vii. Burning Efficiency Of Biomass Furnace: 95%, Minimum  With Compatible Electric Motor C. With Provision Of Ducting To Divert Heat Source From Heating System 1 Or Heating System 2 I. Made Of Stainless Steel Or Primer Painted And Powder Coated B.i Or G.i Sheet D. Dust Collection System Consist Of Cyclone Separator/collector And Suction Blower. All Ducting Shall Be Fabricated From Sheet Metal And The Connectors Must Be Airtight. 9. With Following Accessories: A. Generator Set I. Capacity: Compatible To The Drying System, Able To Provide Sufficient Continuous And Peak Power Requirements Of The Drying System Ii. Voltage Requirement Compatible To The System Iii. Power Supply/generating System Should Be Brand New Iv. Provided With Mechanical Transfer Switch (mts) V. The Electrical Wire, Wire Accessories, And Piping To Connect The Power Generating Unit To The Mts And The Dryer Control Panel/system Shall Be Provided By The Bidder Vi. With The Thermal Insulation And Noise Suppressor B. Portable Handheld Moisture Meter I. Grain: Paddy, Rice, And Other Grains (optional) Ii. Type: Capacitance Iii. Moisture Range:12-25% Or Wider Iv. Accuracy: ≠0.5% Or Better V. Lcd/led Display Vi. Battery Operated Vii. Automatic Density And Temperature Compensation Viii. Product Brochure With Technical Specifications In English C. Standard Heavy Duty Tools: Made Of Tempered Steel And Chrome Vanadium I. One (1) Set Socket Wrench (no. 8,9,10,11,12,13,14,15,16,17,18,19,20,21,22,23,24,27,30,32, Minimum) Ii. One (1) Set Combination Wrench (open And Box, 10 Pcs-size Appropriate To The Drying System) Iii. Electrical Plier, 200mm, Minimum Iv. Screwdriver: Philips And Flat Head, 300mm,minimum V. Grease Gun, 250mm Cylinder Length, Minimum Vi. Mechanical Pliers, 200mm, Minimum Vii. Heavy Duty Toolbox And Roll Up Tools Holder  Size That Could Accommodate The List Of Tools D. Vacuum Cleaner With Air Blower I. Rated Input Power:1,000 W, Minimum Ii. Vacuum Cord: 5m, Minimum E. Basic Safety Kits F. Personal Protective Equipment  Dust Mask  Safety Goggle  Ear Muff/ear Plug G. One (1) Unit Fire Extinguisher H. Dry Chemical, Stored Pressure Type, 6.80 Kg, Minimum I. Automatic Portable Bag/sack Closer/sewer 10. With Compatible Biomass Furnace 11. With Compatible Transformer 12. Provide Reflectorized And Waterproof Da-rice Logo (12" X 12") Lot 2: 2 Number Walk Behind Transplanter 400,000.00 800,000.00 Technical Specifications: 1. 4 Stroke Gasoline Engine At 4 Hp, Minimum 2. Number Of Planting Rows: 4 Rows, Minimum 3. Row Spacing: 30 Cm 4. Hill Spacing: 12-21cm, Adjustable 5. Field Efficiency: 80%, Minimum 6. Percent Damaged Hills And Percent Missing Hills: 10%, Maximum 7. Noise Emitted: 92db, Maximum 8. With Low Bed Trailer 9. With Manually Operated Seed Sowing Machine With Valid Amtec Test Report 10. With Compatible Seedling Tray: 500 Pcs, Minimum A. Dimension: 60cm X 30cm X 3.5cm (length X Width X Thickness) B. Hole Aperture: 1-1.5mm 11. Holder And Accessories Required For Maintenance With Full Dealer Optional Parts 12. With Original Equipment Manufacturers Manual Written In English. 13. With The Following Standard Heavy Duty Tools And Accessories: A. Open Wrench Set B. Adjustable Wrench (12") C. Grease Gun D. Philips And Flat Screw Driver E. Roll Up Tools Holder F. Provide Personalized/ Fitted Material (water Resistant) For Covering G. With Personal Protective Equipment (minimum Of 3 Sets Each) I. Dust Mask Ii. Earmuff Iii. Eye Protection (safety Goggles) Iv. Hand Gloves H. Provide With Engine Driven Power Sprayer/ Pressure Washer Automatic Type I. .provide With Extra 2 Liters Engine Oil 14. Provide Reflectorized And Water Resistant Da-rice And Da-noap Logo (4" X 4") 15. Conform To Paes/pabes 151:2015 16. With Engrave Nameplate Containing Atleast The Chasis And Engine Number Lot 3: 1 Number Float-assist Type Walking Type Tractor (floating Tiller) 130,000.00 130,000.00 Technical Specifications: 1. Type: Mudboat 2. Rated Power: Minimum Of 10 Hp Diesel Engine, Aircooled 3. Fuel Consumption: Maximum Of 2.5li/hr 4. Continuous Power: 85% Of Rated Power, Minimum 5. Peak Transmission: 80%, Minimum 6. Total Cutting Width: 1.0 Meter Minimum 7. Noise Emitted: 95 Db, Maximum 8. Complete With Throttle Lever And Clutch Lever On The Handle Bar 9. The Unit Should Be Painted Finish, With Rust-proofing Primer And Final Paint Color 10. With The Following Standard Heavy Duty Tools And Accesories: A. Open Wrench Set B. Adjustable Wrench (12") C. Grease Gun D. Philips And Flat Screw Driver E. Roll Up Tools Holder F. Provide Personalized/ Fitted Material (water Resistant) For Covering G. With Personal Protective Equipment (minimum Of 3 Sets Each) I. Dust Mask Ii. Earmuff Iii. Eye Protection (safety Goggles) Iv. Hand Gloves H. Provide With Engine Driven Power Sprayer/ Pressure Washer Automatic Type I. Provide With Extra 2 Liters Engine Oil 11. Provide Reflectorized And Water Resistant Da-rice Logo (4" X 4") 12. Conform To Paes/pabes 347:2022 13. With Engrave Nameplate Containing Atleast The Chasis And Engine Number Lot 4 2 Number Rice Mill (single Pass) 1,150,000.00 2,300,000.00 Technical Specifications: 1. Rubber Roll Dehuller 2. Input Capacity: Minimum Of 0.5 Ton/hr At 98% Purity 3. Hulling Efficiency: 75% Minimum 4. Prime Mover: 23 Hp Diesel Engine (minimum), Watercooled With Brand New Battery (atleast 3sm) 5. Milling Recovery Index: 0.98 Min. 6. Percent Head Rice Index: 0.90 Min. 7. With Protection For All Moving Parts 8. With Pre-cleaner A. Input Capacity: Should Be Compatible With The Hulling Capacity Of The Units To Be Supplied (375kg/hr Minimum) 9. With Trailer A. Steel Made Channel Reinforced By Steel Angular Bars B. Leaf Spring Suspension System C. With Brand New Tires (pneumatic) D. With Reflectorized Slow Moving Vehicle Emblem 10. With Bucket Elevator A. Material: Plastic 11. With The Following Standard Heavy Duty Tools And Accessories: A. One (1) Unit Weighing Scale With 500kg Capacity Minimum B. One (1) Piece Calibrated Grain Moisture Monitoring Device (portable Handheld Moisture Meter) J. Grain: Paddy And Rice Ii. Type: Capacitance Iii. User’s Manual In English C. With Fire Extinguisher For Fire Caused By Flammable Liquids I .class B Ii. Six (6) Liters Capacity D. Open Wrench Set E. Adjustable Wrench (12") F. Grease Gun G. Philips And Flat Screw Driver H. Roll Up Tools Holder I. Provide Personalized/ Fitted Material (water Resistant) For Covering J. With Personal Protective Equipment (minimum Of 3 Sets Each) I. Dust Mask Ii. Earmuff Iii. Eye Protection (safety Goggles) Iv. Hand Gloves K. Provide With Electric Driven Power Sprayer/ Pressure Washer Automatic Type L. Provide With Electric Blower That Has Minimum Of 700w Rated Input Power M. Provide With Extra 2 Liters Engine Oil 12. Provide Operation Equipment Manual 13. Provide Reflectorized And Water Resistant Da-rice Logo (6" X 6") 14. With Engrave Nameplate Containing Atleast The Chasis And Engine Number Terms And Conditions: A During The Opening Of Bids, Bidders Shall Submit: 1 Certificate Of Accredited Service Center Within The Region That Could Respond Within 72 Hours (including Holidays And Weekends) Upon Request Of The End-user/beneficiary; 2 Namdac Certificate Of Accreditation; 3 Section Vii (technical Specifications) Of Bidding Document, Which Must Be Signed And Sealed By Licensed Agricultural Engineer/agricultural Biosystems Engineer; 4 Valid Amtec Test Report: I. Recirculating Dryer With A Similar Drying System Conform To The Pns.paes 201:2015 Standard For Moisture Gradient, Drying Rate, Product Quality, Drying Loss/spillage, Drying Efficiency, And Heating System Efficiency. Should Be Provided With Separate Amtec Test Report For Both Heating System. Ii. Engine Iii. Float-assist Type Walking Type Tractor (floating Tiller) Coupled With The Offered Engine Iv. Mechanical Rice Transplanter (walk-behind) Coupled With The Offered Engine V. Rice Mill (single Pass) Coupled With The Offered Engine 5 Warranty Certificate For Services, Parts, And Other Components Due To Manufacturing Defects Upon Acceptance With Minimum Of Two (2) Years For Lot 1 Only; 6 Warranty Certificate For The Machinery And Equipment Being Offerred For Lot 2, 3, & 4 Only: A. Minimum Of 1 Year For Engine From Date Of Acceptance B. Minimum Of 1 Year On Parts And Services From Date Of Acceptance. 7 Valid Certificate Of Dealership/distributorship/authority To Sell; 8 Certification Guaranteed Spare Parts Availability For At Least Five (5) Years For Lot 1 Only; 9 Permit To Operate (pto) From Bafe; B During Post-qualification, The Bidder Shall Submit: 1 Provide Certification Of Very Satisfactory Performance Of The Recirculating Dryer Being Offered As To: I) Machinery Performance; Ii) Machinery Durability And; Iii) Availability Of Parts And Service, Issued By Any Government Or Private Company Agency/company In Asian Countries, Excluding Da-rfo8, Duly Signed By The Current Head Of Agency/company Within The Last One (1) Year. The Bidder Shall Provide List Of Five (5) Customer/clients With Addresses And Contact Numbers, And Certification From At Least One (1) Customer/client Issued By Any Government For Lot 1 Only; 2 Manufacturer's Distributor's Or Bidder's Certification That The Proposed Grain Dryer Brand Has Been In The Market For The Last 5 Years, Accompanied Or Duly Supported By Documentary Proof. The Documentary Proof Must Be Verifiable Through Phone Call, Ocular Inspection Or Both, Covering The Period Beginning From 2019 Or Erlier And Maybe Any Or A Combination Of The Following (for Lot 1 Only): A. Record Of Sales B. Dealership Or Servicing Agreements Indicating The Brand Subject Thereof C. Manufacturer's Or Distributor's Certification Of Market Presence, Indicating The Name/s And Address/es Of The Dealers D. Bill Of Lading And/or Other Similar Records Indicating Shipment Or Delivery Of The Grain Dryer Brand To The Philippines E. Client's Affidavit Indicating Client's Complete Address And Telephone Number, Brand, Type, And Model Of Grain Dryer, Date Of Purchase And Duly Supported By Physical Proof Of Grain Dryer 3 Copy Of Equipment Manufacturer's Manual (in English) For Lot 1 Only: A. Recirculating Dryer Unit And Each Component Such As Drying Unit, Drying System, Generator Set, And Portable Handheld Moisture Meter Written In English/filipino 4 Certificate Of Conformity From Bafe I. Recirculating Dryer Ii. Mechanical Rice Transplanter (walk-behind) Iii. Float-assist Type Walking Type Tractor (floating Tiller) Iv. Rice Mill (single Pass) C Winning Bidder/s Shall: 1 Deliver And Install Genuine, Unaltered, And Brand New Units; 2 Conduct Formal Training, After Complete Delivery And Installation Of The Items, For The Operation And Maintenance Of The Equipment To At Least Two (2) Operators And Provide Copies Of The Training Module Written In English/filipino; 3 Deliver And Install (if Necessary) The Units To The Intended Recipients As Indicated In The Attached List Of Delivery Points Upon Receipt Of Ntp. Lot 1: Within 60 Calendar Days Lot 2: Within 30 Calendar Days Lot 3: Within 20 Calendar Days Lot 4: Within 60 Calendar Days 4 Shoulder The Delivery And Handling Cost To The Specified Drop-off Point, Materials For Testing, Fuels, And Other Necessary Requirements. 5 Inform The End-user And General Services Section (gss) Seven (7) Calendar Days Prior To The Schedule Of Delivery; 6 Non-stainless Material Should Be Painted With Rust-proofing Primer And Final Paint Color For Lot 1 Only D Any Delay Of Delivery Of Item Shall Be Subjected To Liquidated Damges Equivalent To 1/10 Of 1% Of The Contract Price Per Day Of Delay Of The Undelivered Items; E Payment Scheme: A. 100% Payment Shall Be Made Upon Complete Delivery, Inspection, Amtec System Testing (test Report With Acceptable Rating), After The Conduct Of Training In The Operation And Maintenance Of The Machineries And Equipment; And Acceptance Per Lot F Winning Bidder/s Shall Submit A Snapshot Of Business Bank Account (preferably Landbank) To Effect Payment. 4. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Open To All Interested Bidders, Whether Local Or Foreign, Subject To The Conditions For Eligibility Provided In The Irr Of Ra 9184. 5. Prospective Bidders May Obtain Further Information From Department Of Agriculture – Regional Field Office 8 And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00am To 5:00 Pm. 6. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 09 To December 03, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee, Pursuant To The Latest Guidelines Issued By The Gppb. The Cost Of The Bidding Documents Shall Correspond To The Total Abc Of The Selected Lot/s On Which The Supplier Intends To Bid, With A Range As Indicated In The Table Below. Approved Budget For The Contract Maximum Cost Of Bidding Documents (in Philippine Peso) 500,000 And Below 500.00 More Than 500,000 Up To 1 Million 1,000.00 More Than 1 Million Up To 5 Million 5,000.00 More Than 5 Million Up To 10 Million 10,000.00 7. The Department Of Agriculture-rfo 8 Will Hold A Pre-bid Conference On November 19, 2024, 9:00 Am (bac-secretariat Time) At Da8 Bac Office, 4th Floor Green Bldg., Kanhuraw Hill, Tacloban City And Through Face To Face Or Video Conferencing Or Webcasting Via Google Meet, Which Shall Be Open To Prospective Bidders. 8. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before December 03, 2024, 9:00 Am (bac-secretariat Time). Late Bids Shall Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 10. Bid Opening Shall Be On December 03, 2024, 9:00 Am (bac-secretariat Time) At Da8 Bac Office, 4th Floor Green Bldg., Kanhuraw Hill, Tacloban City. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend Either Physically Or Through Video Conferencing Via Google Meet. 11. The Department Of Agriculture-rfo 8 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. Da Does Not Condone Any Form Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation. 13. For Further Information, Please Refer To: Martins A. Alde Head, Bac-secretariat Department Of Agriculture, Regional Field Office-8 Kanhuraw Hill, Tacloban City Darfo8.bacsec@gmail.com Mobile No. 09061694318 Easternvisayas.da.gov.ph 14. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.philgeps.gov.ph Or Easternvisayas.da.gov.ph Approved By: (sgd.) Larry U. Sultan, Jd Chairman, Bids And Awards Committee