Department Of Agriculture Tender

Description Invitation To Bid For The Provision Of Security Services Of Da Rfo 1 For The Period Of January 1, 2025 To December 31, 2025 1. The Department Of Agriculture - Regional Field Office 1 (da-rfo 1), Through The National Expenditure Program Fy 2025 Intends To Apply The Sum Of Sixteen Million Six Hundred Sixty-seven Thousand Forty Pesos (php16,667,040.00) Being The Approved Budget For The Contract (abc) To Payment Under The Contract For The Provision Of Security Services Of Da Rfo 1 For The Period Of January 1, 2025 To December 31, 2025 With Project Identification Number Da-rfo-1-2025-goods-002. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Da-rfo 1 Now Invites Bids For The Early Procurement Activity (epa) Of The Above Procurement Project, In Accordance With The Provisions Under Appendix 31 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184 For The Above-mentioned Procurement Project With The Following Details And Minimum Specifications, To Wit: Particulars/descriptions Da Rfo-i Proper (city Of San Fernando, La Union), 3 Posts With 3 Regular Shifts Per Post Da Iliarc, Sapilang (bacnotan, La Union), 1 Post With 3 Regular Shifts Per Post 1 Night Shift Da-prec, Sta. Barbara, Pangasinan (main Office), 1 Post With 3 Regular Shifts Per Post Plus 1 Night Shift Da-prec, Sta. Barbara, Pangasinan (breeding Station), 1 Post With 3 Regular Shifts Per Post Plus 1 Night Shift Da-prec, Sual, Pangasinan, 1 Post With 3 Regular Shifts Plus 1 Night Shift Da-prec, Sual, Pangasinan (incubation Hub), 3 Posts With 3 Regular Shifts Da-inrec (batac Office), 1 Post With 3 Regular Shifts Plus 1 Night Shift Da-inrec (dingras Livestock Station), 1 Post With 3 Regular Shifts Plus 1 Night Shift Da-inrec (dingras Admin Office/crops Station), 1 Post With 3 Regular Shifts Plus 1 Night Shift Da-regional Integrated Agricultural Laboratories (rial) Building In Tebag, Sta Barbara, Pangasinan, 1 Post With 3 Regular Shifts Koica Rpc, Sta. Barbara, Pangasinan, 1 Post With 3 Regular Shifts Isrec, San Juan, Ilocos Sur, 1 Post With 3 Regular Shifts Plus 1 Night Shift Total Number Of Guards = 56 For Night Shift 9:00 Pm To 5:00 Am Regular Shift (3 Shifts 7:00am To 3:00pm; 3:00pm To 11:00pm; 11:00pm To 7:00am) Terms And Conditions: I. Security Service Provider Guarantees To Deploy Licensed, Competent, Uniformed, Armed And Bonded Security Guards In Accordance With R.a. 5487 As Amended, To Wit: 1. Filipino Citizen, Of Legal Age But Not Over 55 Years Of Age; 2. Physically, Psychologically And Mentally Fit In Accordance With Para-military Standards Including Height And Weight; 3. Neuro-psychological And Drug-test Eligible; 4. Of Good Moral Character, Cleared By Law Enforcement Agencies W/ No Derogatory Record Of Criminal Offense, Moral Turpitude Or Previous Conviction Of Any Wrong Doing; 5. Alert, And Preferably With Functional Emergency Or Disaster Preparedness Training Certified By Concerned Agencies; 6. No Record As Adversarial Party To Any Previous Or Pending Judicial Or Quasi-judicial Case With Da Rfo 1 Or Its Stations; 7. With Agency-paid And Up-to-date/timely Remittance Of Sss, Philhealth Or Pag-ibig Premiums; 8. Preferably Knows How To Drive, With Professional Driver's License; 9. Preferably With Personal Accident Insurance; 10. Must Be Neat And Clean In Proper Uniform And Armed With A Functional Long Fire Arms (shotgun For Stations) Or Pistol With Ammunition And Metal Detector At All Times During His/her Tour Of Duty. Ii. Security Service Provider Must Comply With The Additional Set Of Technical Parameters For Security Guards Pursuant To Gppb Res. 024-2007, Dated September 28, 2007. Iii. The Security Service Provider Must Be An Active Employer Registered With The Following Agencies: (1) Social Security System (sss); (2) Home Development Mutual Fund (pag-ibig Fund), And (3) Philippine Health Insurance Corporation (philhealth). Iv. The Security Service Provider Must Provide, Install And Maintain Cctv Cameras With Complete Accessories For The Security Purposes Of The Following Offices/stations: 1. Da Rfo1 (43 Cameras) 2. Inrec Batac (35 Cameras) 3. Inrec Dingras (18 Cameras) 4. Isrec San Juan (10 Cameras) 5. Iliarc (20 Cameras) 6. Prec Sta. Barbara (main) (38 Cameras) 7. Prec Sta. Barbara (breeding) (18 Cameras) 8. Prec Sual (19 Cameras) 9. Prec Sual (incubation Hub) (10 Cameras) 10. Rial-sta. Barbara, Pangasinan (5 Cameras) V. Security Service Provider Must Submit The Ff: (1) Dole Certification Of Bidder's Compliance With Existing Labor Laws; (2) Certification From Nlrc Indicating That The Bidder Has No Pending/on-going Cases; (3) Dole Registration As Service Contractor Pursuant To Dole Department Order No. 174, Series Of 2017; (4) Sworn Statement Of The Bidder Of No Adverse Decision Rendered By The Dole And Nlrc Within Five (5) Years. Vi. The Security Service Provider Must Have Security Plans Which Shall Be Carried Out In All Offices/stations Where Guards Will Be Posted And Must Pay The Salary Of The Security Personnel On Time. Vii. The Security Service Provider Must Provide Copy For Da-rfo 1 The Ff: (1) Good Moral Character, Cleared By Law Enforcement Agencies W/ No Derogatory Record Of Criminal Offense, Moral Turpitude Or Previous Conviction Of Any Wrong Doing; (2) Neuro-psychological Eligibility; (3) Drug-test Eligibility. Viii. The Security Service Provider Must Be Willing To Allow Its Security Guards To Be Subjected To Further Neuro Psychological And Drug Testing As May Be Necessary Upon Due Notice. Ix. The Security Service Provider Must Have Headquarters/offices/ Supervisors Within The Province Of Deployment Of The Security Guards To Enable Them To Conduct Inspection Or Supervision Even During Wee Hours. X. The Security Service Provider Must Provide One (1) Motorcycle Service For Incubation Hub-sual, Pangasinan. The Contract For The Provision Of Security Service Shall Start On January 1, 2025. Bidders Should Have Completed, Within Two Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Prospective Bidders May Obtain Further Information From And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00 Am To 5:00 Pm, Monday To Friday. Department Of Agriculture Regional Field Office 1 Aguila Rd., Sevilla, City Of San Fernando, La Union 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders From October 30, 2024 To November 18, 2024 From The Address Given And Websites Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Php25,000.00. The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. 6. The Da-rfo 1 Will Hold A Pre-bid Conference On 06 November 2024, 10:00 Am At Da-rfo 1, 5th Floor Conference Room, Aguila Road, Sevilla, City Of San Fernando, La Union, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Above On Or Before 18 November 2024, 2:00 Pm. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On 18 November 2024, 2:00 Pm At Da-rfo 1, 5th Floor Conference Room, Aguila Road, Sevilla, City Of San Fernando, La Union. Bids Will Be Opened In The Presence Of The Bidders Or Their Authorized Representatives. 10. Additional Instructions To Bidders: A. The Bidders Or Their Duly Authorized Representatives May Attend The Bid Opening; B. In Case A Representative Will Be Attending The Bid Opening, A Special Power Of Attorney (spa), Secretary’s Certificate, Board Resolution Or Any Other Forms Of Authorization (notarized), As The Case May Be, Together With The Company-issued Identification Card Or Any Valid Id Must Be Presented Upon Submission Of The Bid Proposal At The Bac Secretariat. The Name/title Of The Project Must Be Indicated In The Authorization Or Spa. C. Each Bidder Shall Submit One Copy Of The First And Second Components Of Its Bid. Bidders Shall Submit Their Bids With Proper Index Tabbing Using The Forms Specified In The Bidding Documents In Two (2) Separate Sealed Bid Envelopes, And Which Shall Be Submitted Simultaneously; The First Component Which Is The Technical Eligibility Requirements Must Be Soft-bound, Marked With The Name Of The Contract And Its Ib No., Name And Address Of The Bidder, And Enclosed In An Envelope, Sealed With Signature And Marked With The Name Of The Contract, Name And Address Of The Bidder, Addressed To The Bids And Awards Committee (bac) Da Rfo-1 City Of San Fernando, La Union, The Specific Identification No. And The Warning “do Not Open Before…” The Date And Time For The Bid Opening. The Second Component Being The Financial Eligibility Requirements Can Be Fastened In A Folder, Marked With The Name Of The Contract And Its Ib No., Name And Address Of The Bidder, And Enclosed In An Envelope, Sealed With Signature And Marked With The Name Of The Contract, Name And Address Of The Bidder, Addressed To The Bids And Awards Committee (bac) Da Rfo-1 City Of San Fernando, La Union, The Specific Identification No. And The Warning “do Not Open Before…” The Date And Time For The Bid Opening. The Technical And Financial Requirement Each In Separate Envelopes, Shall Be Enclosed In A Mother Envelope With The Same Sealing And Markings. Non-compliance With Index Tabbings Shall Not Be A Ground For Outright Disqualification Or Declaration Of Ineligibility. The Improper Index Tabbings Must Be Duly Acknowledged By The Bidder/representative And Be Subject To The Bid Evaluation And Post-qualification Of The Technical Working Group (twg) As To Their Substance. D. All Documents In The Financial Requirements Envelope Must Be Duly Signed And/or Initialed By The Bidder/authorized Representative On Each And Every Page Thereof. E. The Award Of Contract For Procurement Projects Undertaken Through Epa May Be Made Only Upon The Following Conditions And Shall Be In Accordance With Item 7 Of Appendix 31 Of The 2016 Revised Irr Of Ra 9184: E.1 Approval And Effectivity Of The Funding Sources, To Wit: (i) General Appropriations Act; (ii) Corporate Budget; (iii) Appropriations Ordinance; Or (iv) Loan Agreement In The Case Of Faps; Or E.2 The Reenactment Of The Previous Year’s Budget Which Constitutes The Current Year’s Authorized Budget, When Authorized By The Constitution, Law Or Rules. 11. The Da-rfo 1 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And Section 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. For Further Information, Please Refer To: Dennis I. Tactac, Abe Chairperson, Bids And Awards Committee Department Of Agriculture - Regional Field Office 1 Aguila Road, Sevilla, City Of San Fernando, La Union Tel. No. :(072) 242/1045-46, Ext. 07 E-mail Add: Bacsec@ilocos.da.gov.ph 13. For Downloading Of Bidding Documents, You May Visit The Following Websites: Da-rfo 1 Website: Https://ilocos.da.gov.ph/ Philgeps Website: Https://www.philgeps.gov.ph/ October 29, 2024 Approved: (sgd.) Gilbert D. Rabara, Dvm Vice-chairperson, Bids And Awards Committee Invitation To Bid Identification No. Da-rfo 1-2025-goods-002