Department Of Agriculture Tender

Description Invitation To Bid For The Procurement Of Janitorial Services For 8 Utility Workers 1. The Department Of Agriculture-western Visayas, Through The National Expenditure Program 2025 (early Procurement Short Of Award) Intends To Apply The Sum One Million Seven Hundred Seventy One Thousand Three Hundred Thirty Three Pesos And 28/100 (php1,771,333.28) Being The Abc To Payments Under The Contract For Procurement Of Janitorial Services For 8 Utility Workers/ib No. 2025-015 (gas). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Agriculture-western Visayas Now Invites Bids For The Procurement Of Janitorial Services For 8 Utility Workers With The Following Specifications: Janitorial Services For 8 Utility Workers Period Of January 2025 To December 2025 Bpi Compound 2 Da-wesviarc (administration) 4 Da-soils Compound 2 Terms Of Reference: Qualifications Of The Service Provider: 1. The Service Provider For Utility Worker (uw) Should Have At Least Three (3) Years’ Experienced In Providing Janitorial Services; 2. Must Be Duly Licensed Service Provider With The Department Of Labor And Employment; 3. Must Be Duly Registered With The Social Security System (sss), Home Mutual Development Fund (pag-ibig) And The Philippine Health Insurance Corporation (philhealth). Basic Requirements: Required Qualifications Of Utility Workers (uw) A. Must Be A Filipino Citizen; B. Must Have Complete At Least High School; C. Must Have Passed A Neuro And Drug Testing Within Two (2) Months Prior To Actual Deployment; D. Not Less Than 20 Not More Than 45 Years Old; E. Must Be Physically And Mentally Fit. Medical Certificate Must Be Issued By A Government Physician; F. Must Be Of Good Moral Character, Courteous, Alert And Without Any Criminal Record; G. The Agency Must Issue A Certificate That The Uw To Be Deployed Have No Criminal Or Pending Criminal Case Based On Barangay, Police And Nbi Clearance. Uw Prescribed Uniform (m To Thu): A. T-shirt With Collar B. With Name Of The Service Provider And Company Logo In Front And The Name Of The Uw At The Back; C. Uw Are Required To Wear Shoes. Slippers Shall Not Be Allowed; And D. Pants Should Be Presentable And Decent Enough Not Thoroughly Faded Nor Ripped Jeans Shall Be Accepted. Wearing Of Short Pants Shall Not Be Allowed. Scope Of Services: A. Utility Workers Shall Render Eight (8) Hours Of Work A Day From Monday To Friday In Order To Perform The Functions: 1. Daily Periodic Routine The Daily Routine Services Of Janitorial Personnel Shall Include: A. Sweeping, Dusting, Mopping And Polishing Floors Of All Rooms, Corridors, Lobbies, Stairs And Entrances Or Areas Which May Be Specified By Da-wv; B. Cleaning And Wiping Of All Office Tables, Glass Tops, Furniture And Fixture, Equipment, Appliances, Window Ledges, Counters, Doorknobs, Glass Partitions And Doors; C. Cleaning And Sanitizing Of Comfort Rooms (crs), At Least Three (3) Times A Day, Pantries, Bath And Kitchen Sinks And Removal Of Spots Or Stains From Floors And Other Surfaces; D. Fetching Water And Filling Of Container In The Crs When Water Is Not Available; E. Cleaning Of Driveways, Parking Spaces And Immediate Surroundings Of The Buildings; F. Proper Disposal Of Solid Waste From Various Parts Of The Area Assigned To The Designated Trash Storage Of Da-wv Compound; G. Upkeep Of Indoor Potted Plants; H. Maintenance Of Landscape Including But Not Limited To Watering Of Plants, Weeding Gardens, Trimming Trees And Shrubs, And Keeping Green Spaces And Walkways Clear Debris And Litter. 2. Weekly Periodic Routine The Weekly Routine Services Of Janitorial Personnel Shall Include: A. Spot Scrubbing, Dirt Stain Removal And Cleaning Of Chairs, Carpets, And Rugs; B. Thorough Cleaning, Washing And Scrubbing Of All Rooms And Crs Facilities; C. Cleaning And Polishing On The Inner Surfaces Of All Window Glasses, Sun Baffles, Walls, Counters, Light Diffusers, Picture Frames And Wall Hanging; D. Washing, Scrubbings, Stripping, Waxing And Polishing Floors; E. Disinfecting Of All Bathrooms; And F. Any Other Works Advised By The Da-wv In Connection With The Service. 3. Monthly Periodic Routine The Monthly Routine Services Of Janitorial Personnel Shall Include: A. Dusting And Removing Of Cobwebs From Ceiling Of The Premises; B. Cleaning Of Ornamental Plants And Polishing Stair Railings And Metal Signs; C. General Cleaning Of Draperies And Blinds; D. Spraying Of Insecticides And Other Pest Control Activities, When Necessary; E. Refilling Of Liquid Deodorizers, Liquid Soaps And Among Others In All Bathrooms; And F. Trimming Of Grass/shrubs In The Da-wv Grounds. 4. Quarterly Periodic Routine The Quarterly Routine Services Of Janitorial Personnel Shall Include: A. Thorough General Cleaning Of All Areas Including Windows; And B. Thorough Shampooing Of All Chairs, Panels, Carpets And Rugs. 5. Miscellaneous Routine And Other Services Miscellaneous Services To Be Rendered By Janitorial Personnel As Per Request Of The Concerned Units Of The Da-wv Shall Include, But Not Limited To: A. Carrying, Transporting Or Moving Of Office Furniture, Equipment Or Supplies Within And/or Outside Premises As May Be Assigned From Time To Time Or During Major Da-wv Activities; B. Report Any Damage/leaking Pipe Plumbing, Water And Toilet Facilities, Electrical Installations, And Any Damaged Furniture And Fixture That Will Need Immediate Repair; C. Errand Services As Required By Concerned Da-wv Units. In Performing Errand Services, The Janitorial Personnel Must Fill Out A Pass Slip, Duly Authorized By The Janitorial Supervisor, Which Shall Be Submitted To The Security Guard On Duty In Order To Be Informed Of His/her Whereabouts Or Itinerary In Case Of The Need To Be Located Or Contracted; And D. Render Extra Hours Of Service During Special Occasions And Affairs Celebrated/held By The Da-wv The Janitorial Supervisor Must, On Top Of His/her Regular Duties: 1. Submit To The General Services Section (gss) Chief A Monthly Manpower Schedules Every First Monday Of The Month; 2. Submit To The Gss Chief A Projected Monthly And Quarterly Schedule Of Cleaning Within Ten (10) Days From Assumption Of Duties; 3. Evaluate A D Verify Employee Performance Through A Review Of Completed Work Assignments. He/she Shall Submit To The Gss Chief A Quarterly Performance Evaluation Of The Janitorial Staff; 4. Ensure Compliance And Implementation Of Da-wv Rules And Regulations Apart From The Cleanliness And Sanitation Of Its Premises 5. Conduct Inspection Of The Premises To Ensure Clean And Safe Conditions And Inspect Equipment For Cleanliness And Repair; 6. Prepare A Daily Bathroom Cleaning Checklist To Be Attached At The Back Of Each Restroom Door; 7. Ensure Correctness Of Daily Log Entries Of All Janitorial Personnel Assigned At Da-wv. Other Requirements: A. A Sub-office Shall Be Established Within Region Vi, If Main Office Is Outside The Region; B. The Inspector Of The Agency Must Conduct Monthly Routine Schedule Of Monitoring And Inspection Of Assigned Uw. He Must Submit His Mobile Contact Number To The Chief Of The General Services Section Of Da Western Visayas For Coordination And Feedbacking; C. Prompt And Updated Remittance Of The Employer And Employee’s Share Of The Following Mandatory Deductions: Retirement Benefit (ra 7641), Sss Premium, Philhealth Contribution, State Insurance Fund And Pag-ibig Fund; D. The Service Provider Must Abide With The Minimum Wage Due To Each Uw As Provided By The Tripartite Wages And Productivity Board. E. Agency Is Paying Salaries And Benefits Regularly On Schedule; F. Inform In Writing The Chief Of General Services Every Reliever, Replacement And Reshuffling Of Uw Within 48 Hours Before Deployment, Subject To Compliance Of Other Terms And Conditions. Instructions: 1. Please Refer To The Attached Terms Of Reference To Determine The Qualifications Of The Utility Workers 2. In The Cost Distribution Per Month Which Shall Be Attached To The Quotation Form In The Rfq, The Standard Administrative Or Agency Fee Must Not Be Less Than 10% Of The Total Contract Cost, The 12% Vat Being Dependent Upon The Total Amount Due To Janitor And Gov’t And The Administrative Overhead And Margin 3. If The Prospective Bidders Made An Offer Less Than The Amount Due To Janitor And Government, It Shall Be Automatically Considered As Non-complying As Indicated In The Latest Wage Order. Posting Of Utility Workers Are Required From January 1, 2025 – December 31, 2025. Bidders Should Have Completed, Within Three (3) Years (2021-present) From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. The Prospective Bidder Must Be Registered In The Philgeps. 4. Prospective Bidders May Obtain Further Information From Department Of Agriculture - Visayas And Inspect The Bidding Documents At The Address Given Below During Office Hours, 8:00 A.m. To 5:00 P.m. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 18, 2024 – December 10, 2024 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (php5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To Be Presented In Person. 6. The Department Of Agriculture-western Visayas Will Hold A Pre-bid Conference At 9:30 P.m. On November 26, 2024 At The Rcpc Library, Rcpc Building, Da Wesviarc Compound, Brgy. Buntatala, Jaro, Iloilo City, Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before 9:30 A.m. On December 10, 2024. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Securing Declaration Or Bid Security In The Amount Of Any Of The Acceptable Forms And In The Amount Of Php35,426.67 (if The Bid Security Is In The Form Of Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit) Or Php88,566.67 (if The Bid Security Is In The Form Of Surety Bond). In Lieu Of A Bid Security, The Bidder May Submit A Duly Notarized Bid Securing Declaration That Is An Undertaking Which States, Among Others, That The Bidder Shall Enter Into Contract With The Procuring Entity And Furnish The Required Performance Security Within 10 Calendar Days From Receipt Of The Notice Of Award, And Committing To Pay The Corresponding Fine And Be Suspended For A Period Of Time From Being Qualified To Participate In Any Government Procurement Activity In The Event That It Violates Any Of The Conditions Stated Therein As Required In The Guidelines Issued By The Gppb. 9. Bid Opening Shall Be At 9:30 A.m. On December 10, 2024 At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Agriculture-western Visayas Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. The Department Of Agriculture-western Visayas Does Not Condone Any Forms Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation. 12. For Further Information, Please Refer To: Zarlina B. Cuello Bac Chairperson Da-wesviarc Compound Brgy. Buntatala, Jaro, Iloilo City Tel. No. (033) 320-23-73 Www.westernvisayas.da.gov.ph Procurement@wv.da.gov.ph 13. You May Visit The Following Websites: For Downloading Of Bidding Documents: Philgeps November 18, 2024 Zarlina B. Cuello Bac Chairperson