Department Of Agriculture Tender

Description Section I. Invitation To Bid Da8-goods-2025-11 (id No. Bt-25-goods-gass-57208-0003) 1. The Department Of Agriculture-regional Field Office No. 8, Through The Gass -2025 Current Fund Intends To Apply The Sum Of Twelve Million One Hundred Thousand Pesos Only (p12,100,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For “supply And Delivery Of Motor Vehicles” Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Agriculture-regional Field Office No. 8, Undertakes The Bidding Of This Procurement Project As “short-of-award.” Hence, The Notice Of Award To The Winning Bidder Shall Be Issued After Enactment By The Congress Of The General Appropriation Act (gaa) For 2024. 3. The Department Of Agriculture-regional Field Office No. 8, Now Invites Bids For The Above Procurement Project. Delivery Of The Goods Is Required Within Sixty (60) Calendar Days From Receipt Of Notice To Proceed. Bidders Should Have Completed, Within Two (2) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii. Instructions To Bidders. Qty Uom Item Description Unit Cost Total Cost Lot 1: 2 Unit 1. Type: Sports Utility Vehicle (suv) 3,000,000.00 6,000,000.00 2. Engine: A) Type: 4 Cylinders, Turbo Charged B) Displacement: 2 To 3 Liters C) Fuel Type: Diesel 3. Transmission: Automatic 4. Function: A) With Keyless Entry 5. Interior: A) Seating Capacity: Minimum Of 6 Seating Capacity B) With Multi Information Display C) With Dash Cameras (front And Back) Installed, Storage Glove Box And Cool Box 6. Exterior: A) With Mudguards, Front Grille, And Spare Tire 7. Motor Vehicle Tools: A) With Basic Tools (ex. 3 Tonner Hydraulic Jack, Tire Wrench, Handheld Flashlight, 1 Pair Of Early Warning Device & With 1 Portable Fire Extinguisher) 8. Safety: A) With Abs (anti-lock Brake System) And Seatbelts B) With Srs Airbags For Driver, Front Passenger (minimum) C) With Tinted Windows (3m And Color Black) Lot 2: 1 Unit 1. Type: Pick-up 2,400,000.00 2,400,000.00 2. Engine: A) Type: 4-cyclinder, 16 Valve Turbo B) Displacement: 2.0 – 3 Liters C) Fuel: Diesel 3. Transmission: Automatic 4. Function: A) Keyless Entry B) With Air-conditioning System, Smartphone Connectivity, Audio, Speakers, Wireless Charger, Usb Charger, Accessory Outlet For 12 V And Cruise Control 5. Interior: A) With Dash Cameras (front And Back) Installed, Storage Glove Box And Cool Box 6. Exterior: A) With Bedliner, Spare Tire And Antenna 7. Safety: A) With Abs (anti-lock Brake System) And Seatbelts B) With Srs Airbag For Driver, Front Passenger (minimum) C) With Seatbelt, Back Monitor, Vehicle Security System D) With Tinted Windows (3m And Color Black) Lot 3: 1 Unit 1. Type: Passenger Van 3,700,000.00 3,700,000.00 2. Engine: A) Displacement: 2.7 – 3.0 Liters B) Fuel: Diesel C) Emission Standard: Euro 4, Minimum 3. Transmission: 6 Speed At 4. Function: A) With Air-conditioning System, Audio, Speakers, Charging Ports, Usb Charger, Accessory Outlet For 12 V And Cruise Control 5. Interior: A) Seating Capacity: Minimum Of 8 To Maximum Of 12 Seating Capacity, And All Seats Facing Front And Not Sideways B) With Front Seat Ventilation System C) With Multi Information Display D) With Dash Cameras (front And Back) Installed, Storage Glove Box And Cool Box E) With Instrument Panel, Accessory Connector, Sunshade, Cup/bottle Holder, Seat (captain Seat - Slide, Recline, And Vertical Adjust), Seat Made Of Leather Material 6. Exterior: A) With Rear Wiper And Defogger B) With Front Foglamps 7. Safety: A) With Abs (anti-lock Brake System) And Seatbelts B) Vehicle Stability Control C) With Hill Start Assist Control D) With Srs Airbag In Driver, Front Passenger (minimum) E) With Seatbelt, Back Monitor, Vehicle Security System F) With Tinted Windows (3m And Color Black) Terms And Conditions: A. During The Opening Of Bids, Bidders Shall Submit: 1 Certificate Of Distributorship And Authority To Bid From The Manufacturer; 2 Certificate Of Service Center Within The Region That Could Respond Within 72 Hours (including Holidays And Weekends) Upon Request Of The End-user/beneficiary. B. Winning Bidder/s Shall: 1 Deliver Genuine, Unaltered, And Brand-new Units To The Da Rfo 8 At New Directors’ Building, Kahuraw Hill, Tacloban City On Or Before The Agreed Delivery Deadline, And To Give Due Notice To The Office At Least 5 Days Before The Intended Delivery Schedule; 2 Conduct Necessary Training After Complete Delivery Of The Vehicle For The Operation And Maintenance Of The Unit And Provide Copies Of The Operators’ Manual; 3 Deliver The Units With Dash Cameras Installed Per Unit To Da Rfo 8 Within 60 Calendar Days Upon Receipt Of Notice To Proceed; 4 Shoulder The Expenses For Change Oil Including Oil And Services Up To 15,000 Km Mileage; 5 Shoulder Lto Registration With Cptl For 3 Years, Including Freight And Handling, And Shall Provide Temporary Plates (pn) Pending The Issuance Of The Permanent Plates; 6 Shoulder Gsis Comprehensive Insurance For 3 Years; 7 Warranty Against Defective Materials And Workmanship Shall Be Provided For At Least Three (3) Years Or 100,000 Km, Whichever Comes First Upon The Acceptance Of Unit; 8 Any Delay Of Delivery Of Unit Shall Be Subjected To Liquidated Damages Equivalent To 1/10 Of 1% Of The Contract Price Per Day Of Delay Of The Undelivered Items; 9 Provision Of Da Logo And "for Official Use Only" (all Caps, Bold Letters, Color Red, Arial Black Font And With Font Size – 3 Inches) On The Rear, Left And Right Of The Vehicle, Which Shall Be Shown First To The Da Rfo 8 Care Of The Gss Team For Checking Of Spelling, Quality, Font Size, And Color Before Installation/stickering; 10 Payment Schedule: A) 90% Shall Be Made After Full Delivery, Testing And Acceptance; B) 10% Shall Be Made Upon Turn-over Of Official License Plate To End-user. 11 Winning Bidder/s Shall Submit Snapshot Of A Business Bank Account (preferably Landbank) To Effect Payment. 12 Observe The Provisions Of The Ra 9184 Also Known As The Government Procurement Reform Act. 4. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184. Bidding Is Open To All Interested Bidders, Whether Local Or Foreign, Subject To The Conditions For Eligibility Provided In The Irr Of Ra 9184. 5. Prospective Bidders May Obtain Further Information From Department Of Agriculture – Regional Field Office 8 And Inspect The Bidding Documents At The Address Given Below During Office Hours From 8:00am To 5:00 Pm. 6. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On December 10, 2024 To January 02, 2025 From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee Pursuant To The Latest Guidelines Issued By The Gppb. The Cost Of The Bidding Documents Shall Correspond To The Total Abc Of The Selected Lot/s On Which The Supplier Intends To Bid, With A Range As Indicated In The Table Below. Approved Budget For The Contract Maximum Cost Of Bidding Documents (in Philippine Peso) 500,000 And Below 500.00 More Than 500,000 Up To 1 Million 1,000.00 More Than 1 Million Up To 5 Million 5,000.00 More Than 5 Million Up To 10 Million 10,000.00 More Than 10 Million Up To 50 Million 25,000.00 7. The Department Of Agriculture-rfo 8 Will Hold A Pre-bid Conference On December 17, 2024, 9:00 Am (bac-secretariat Time) At Da8 Bac Office, 4th Floor Green Bldg., Kanhuraw Hill, Tacloban City And Through Face To Face Or Video Conferencing Or Webcasting Via Google Meet, Which Shall Be Open To Prospective Bidders. 8. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before January 02, 2025, 9:00 Am (bac-secretariat Time). Late Bids Shall Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 10. Bid Opening Shall Be On January 02, 2025, 9:00 Am (bac-secretariat Time) At Da8 Bac Office, 4th Floor Green Bldg., Kanhuraw Hill, Tacloban City. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend Either Physically Or Through Video Conferencing Via Google Meet. 11. The Department Of Agriculture-rfo 8 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. Da Does Not Condone Any Form Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation. 13. For Further Information, Please Refer To: Martins A. Alde Head, Bac-secretariat Department Of Agriculture, Regional Field Office-8 Kanhuraw Hill, Tacloban City Darfo8.bacsec@gmail.com Mobile No. 09061694318 Easternvisayas.da.gov.ph 14. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.philgeps.gov.ph Or Easternvisayas.da.gov.ph Approved By: (sgd.) Larry U. Sultan, Jd Chairman, Bids And Awards Committee