Department Of Agriculture Tender

Description Section I. Invitation To Bid Reference No.: Da8-infra-2025-07 (pr. No. Bt-25-infra-consol-39835-0002) 1. The Department Of Agriculture-regional Field Office No. 8, Through The Multiple Fund Intends To Apply The Sum Of Eight Million Twenty-nine Thousand Nine Hundred Eighty-five Pesos And 4/100 Only (p8,029,985.04) Being The Approved Budget For The Contract (abc) To Payment For The “supply Labor And Materials For The Construction Of Ugbon Solar Powered Irrigation System (spis) Located At So. Tambis, Brgy. Ugbon, Leyte, Leyte And Construction Of Drip Irrigation System At Brgy. Calaguise, Leyte, Leyte”. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Agriculture-regional Field Office No. 8, Undertakes The Bidding Of This Procurement Project As “short-of-award.” Hence, The Notice Of Award To The Winning Bidder Shall Be Issued After Enactment By The Congress Of The General Appropriation Act (gaa) For 2025. 3. The Department Of Regional Field Office Viii Now Invites Bid For The Above Procurement Project. Completion Of Works Is Required Within One Hundred Fifty (150) Calendar Days. Bidders Should Have Completed A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii: Instruction To Bidders Qty Unit Desription Estimated Total Cost Supply Labor And Materials For The Construction Of Ugbon Solar Powered Irrigation System (spis) Located At So. Tambis, Brgy. Ugbon, Leyte, Leyte And Construction Of Drip Irrigation System At Brgy. Calaguise, Leyte, Leyte 8,029,985.04 Lot 1: Construction Of Ugbon Solar Powered Irrigation System 6,929,999.44 11.85 Cu.m. Levelling Course 20.82 Cu.m. Grouted Riprap 236 Bd.ft Flashboard (yakal) With Handle 64 L.m 1" Diameter Galvanized Iron Pipes 32 L.m 1.5" Diameter Galvanized Iron Pipes 6 L.m 3" Diameter Galvanized Iron Pipes 1 L.s Doors And Frame 1 L.s Fabricated Metal Roofing Accessories 1 L.s Prepainted Metal Sheets (corrugated) 28 Sq.m Cement Plaster Finish 28 Sq.m Painting Works 54 Sq.m Masonry Works 1 L.s Structural Steel Roof Framing 1 L.s Valves And Pipe Fittings 34.6 Cu.m. Concrete Class "a" ( W/ Forms ) 9.14 Cu.m. Concrete Class "a" ( W/o Forms ) 9.86 Cu.m. Concrete Class "b" ( W/ Forms ) 3.26 Cu.m. Concrete Class "b" ( W/o Forms ) 1000 L.m 3" Dia. Hdpe Pipe (sdr13.6) 255 L.m 8" Dia. Hdpe Pipe (sdr11) 287 Sq.m Clearing And Grubbing 271.46 Cu.m. Structure Excavation 214.99 Cu.m. Embankment Fill (from Structure Excavation) 4416.8 Kgs Reinforcing Bars 1 Lot Provision Of Permanent Marker 2 Each Project Billboard/signboard 1 L.s Occupational Health And Safety Program 1 Lot Mobilization & Demobilization 1 L.s Construction Of Camp And Other Temporary Facilities 1 L.s Solar Frames 1 Assem. Lightning Arrester (including Accessories And Wires) 65 L.m 3" Cyclone Wire 65 L.m 2 Strands Barbed Wire 3 Assem Trashrack, Fish Screen, & Rang Ladder 2 L.s Manhole Cover 40 Pc Solar Modules (including Wiring) Specifications: Peak Power : 565 Watts, Minimum Cell Type: Monocrystalline Efficiency: At Least 21% Mechanical Performance 5400 Pa Positive Load, Minimum 2400 Pa Negative Load, Minimum Should Pass The Following International Electrotechnical Commission (iec) Or Tuv Certification Equivalent Iec 61215 (mechanical Load, Climate, And Electrical Test) Iec 61701 (salt Mist Corrosion Test) 1 Set Pump Set (solar Pump And Inverter/controller With Wiring) Specifications: 1. Solar Pump Built In Motor Power: 18.5 Kw, Minimum Tota Dynamic Head (tdh): 14 Meters, Minimum Type: Submersible Pump Discharge, Cu.m Per Day: 1235 Cu.m Per Day, Minimum Discharge, Cu.m Per Day: 1235 Cu.m Per Day, Minimum Insulation Class: F Enclosure Class: Ipx4 Iso 5199 2. Inverter/controller Power: 22 Kw, Minimum With Dry Run Protection Frequency: Variable Protected Against Reverse Polarity,overload, And Overtemperature Integrated Mppt (maximum Power Point Tracking) Integrated Sun Sensor Enclosure Class: Ip65 Accessories: Level Switch/float Switch Discharge Meter Lot 2: Construction Of Drip Irrigation System 1,099,985.60 23 Sq.m. Chb Non Loading Bearing (including Reinforcing Steel) 203 I.m. 3" Diameter Hdpe Pipe 7.44 Sq.m. Ribed Type Metal Roofing 5.6 M. Fabricated Metal Roofing Accessories 21.46 Sq.m. Cement Plaster Finish 21.46 Sq.m. Painting Works (masonry Painting) 1.2 Sq.m. Painting Works (metal Painting) 1.44 Sq.m. Doors And Frame 97.13 Kgs. Structural Steel Roof Framing 19 Sq.m. Clearing And Grubbing 288.64 Cu.m. Structure Excavation 10.61 Cu.m. Gravel Bedding 13.07 Cu.m. Embankment Fill (from Structure Excavation) 6.59 Cu.m. Structural Concrete (class A. 28 Days) 342 Kgs. Reinforcing Steel For Reinforcing Concrete Structure2 1 Lot Permanent Marker 1 Lot Project Billboard/signboard 1 Lot Mobilization & Demobilization 1 I.s. Construction Of Camp And Other Temporary Facilities 1 Pcs Polyethylene Water Tank (2000 L) 1 I.s. Solar Frames 15 I.m. G.i. Pipes 1 L.s. Solar Modules (including Wirings, Accessories) 1 I.s. Pump Set, Inverter/controller, Accessories (including Wiring) 3 L.s. Hdpe Water Drum (200 L) 1 L.s. Hdpe Pond Liner 1 I.s. Valves And Pipe Fittings And Filtration System 84 I.m. 4" Diameter Hdpe Pipe 3 Roll Drip Tape 10.36 Sq.m. Formworks And Falseworks Specifications 1. Solar Modules Peak Power: 600 Watts, Minimum, Per Module Cell Type: Monocrystalline Efficiency: At Least 21% Mechanical Performance 5400 Pa Positive Load, Minimum 2400 Pa Negative Load, Minimum Should Pass The Following International Electrotechnical Commission (iec) Or Tuv Certification Equivalent Iec 61215 (mechanical Load, Climate, And Electrical Test) Iec 61701 (salt Mist Corrosion Test) Iec 61730 (pv Module Safety) Potential Induced Degradation (pid) Resistance Manufactured In Iso 9001 Certified Factories 2. Solar Pump Built In Motor Power: 3700 Watts, Minimum Tota Dynamic Head (tdh): 26 Meters, Minimum Type: Surface Pump Discharge, Cu.m. Per Day: 125 Cu.m Per Day, Minimum Insulation Class: F Enclosure Class: Ipx4 Iso 5199 3. Inverter/controller Power: 4kw, Minimum With Dry Run Protection Frequency: Variable Protected Against Reverse Polarity,overload, And Overtemperature Integrated Mppt (maximum Power Point Tracking) Integrated Sun Sensor Enclosure Class: Ip68 Arc Fault Detector 4. Other Components Combiner, Ip65 Level Switch/float Switch Fire Extequisher Discharge Meter Terms And Conditions: A During The Opening Of Bids, Bidders Shall: 1. Submit Certificate Of Project Site Inspection Issued By Farmer’s Association Or Barangay Officials Or Affidavit Of Site Inspection; 2. Submit Certificate Of Compliance To The Attached Drawings Duly Signed By The Bidder’s Authorized Representative And Signed And Sealed By A Licensed Agricultural Engineer/ Agricultural And Biosystems Engineer; B All Participating Bidder Must Comply With Section B Of Dpwh D.o. No. 197 Series Of 2016, Particularly In The Computation Ocm & Profit Of The Bid Amount. Use 12% For Vat Mark-up. C During Post-qualification Evaluation: 1. In Case Of Recomputed Bid, Bidder Shall Submit Its Revised Cost Estimates; 2. Submit Pert/cpm And S-curve; 3. Construction Methods; 4. Manpower Schedule; 5. Major Equipment Schedule; 6. Provide Contractor's All Risk Insurance (cari), And; 7. Submit Plans, Design, And Specification Signed And Sealed By A Licensed Agricultural Engineer/ Agricultural And Biosystems Engineer. D Winning Bidder Shall: 1. Commence Construction Works Within Seven (7) Days Upon Receipt Of Notice To Proceed (ntp); 2. Complete The Construction Within 150 Calendar Days; 3. Provide Necessary Tools For The Satisfactory Completion Of The Project; 4. Assume Full Responsibility From The Time Project Construction Commences Up To The Final Acceptance By Darfo 8 And Shall Be Held Responsible For Any Damage In Part Or In Whole Except Those Occasioned By Force Majeure; 5. Assign A Project Engineer (either Licensed Agricultural Engineer Or Civil Engineer) That Will Oversee The Daily Construction Activities On Site; 6. Comply With The Quality Control Program (qcp) Schedule Of Minimum Testing Requirements Of The End-user; 7. Submit Material Test Report Or Its Equivalent Standard Certificate For Aggregate (sand & Gravel), And Cement; 8. Submit Material Test Result From Accredited Testing Laboratory For Concrete, And Reinforcing Bar With Geotagged Photos; 9. Attend Pre-construction Meeting; 10. In Case Of Time Extension Due To Unworkable Weather Condition, Submit The Request With Pag-asa Weather Report And On-site Weather Chart Within The Succeeding Month; 11. Secure And Facilitate The Necessary Permits Required For The Project Implementation, And; 12. Strictly Observe Construction Safety Rules And Health Program Approved By Department Of Labor And Employment (dole) During Project Implementation. E Any Delay In The Project Completion Shall Be Subjected To Liquidated Damages Equivalent To At Least 1/10 Of 1% Of The Cost Of The Unperformed Portion Of The Works For Everyday Of Delay. F Be Paid Through Partial Billing Based On Validated/verified Statement Of Work Accomplishment (swa) With Geo-tagged Photos On Major Works (before, During, And After) And Inspection Report By The Da-rfo8 Inspectorate Team. 1. At Least 30% Of The Physical Accomplishment; 2. At Least 50% Of The Physical Accomplishment; 3. At Least 75% Of The Physical Accomplishment, And; 4. 100% Of The Physical Accomplishment, Testing And Acceptance Of The Project G Advance Payment (maximum Of 15%) Will Be Granted Upon Submission Of The Following Requirements: 1. Advance Payment Bond By The Bidder 2. On-site Evaluation Report By The Da Project Engineer H Winning Bidder Shall Submit A Snapshot Of A Business Bank Account (preferably Landbank) To Effect Payment. 4. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. 5. Interested Bidders May Obtain Further Information From Department Of Agriculture – Regional Field Office 8 And Inspect The Bidding Documents At The Address Given Below During Office Hours, From 8:00 Am To 5:00 Pm 6. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On December 06-27, 2024 From Given Address And Website/s Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb. The Cost Of The Bidding Documents Shall Correspond To The Total Abc Of The Selected Lot/s On Which The Supplier Intends To Bid, With A Range As Indicated In The Table Below. Approved Budget For The Contract Maximum Cost Of Bidding Documents (in Philippine Peso) 500,000 And Below 500.00 More Than 500,000 Up To 1 Million 1,000.00 More Than 1 Million Up To 5 Million 5,000.00 More Than 5 Million Up To 10 Million 10,000.00 More Than 10 Million Up To 50 Million 25,000.00 7. The Department Of Agriculture-rfo 8 Will Hold A Pre-bid Conference On December 13, 2024, 9:00 Am At Bac Office, Da-rfo8, Kanhuraw Hill, Tacloban City Through Face To Face Or Videoconferencing/webcasting Via Google Meet, Which Shall Be Open To Prospective Bidders. 8. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before December 27, 2024, 9:00 Am (bac-secretariat Time). Late Bids Shall Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 16. 10. Bid Opening Shall Be On December 27, 2024, 9:00 Am (bac-secretariat Time) At Da8 Bac Office, 4th Floor Green Bldg., Kanhuraw Hill, Tacloban City Through Face To Face Or Videoconferencing/webcasting Via Google Meet. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 11. The Department Of Agriculture-rfo 8 Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 12. Da Does Not Condone Any Form Of Solicitation On Any Prospective Winning And Losing Bidders By Any Of Our Staff/employees Or Any Other Party. Any Sort Of This Kind Shall Be Reported Immediately To The Office Of The Secretary Or The National Bureau Of Investigation (nbi) For Entrapment And Proper Investigation. 13. For Further Information, Please Refer To: Martins A. Alde Head, Bac-secretariat Department Of Agriculture, Regional Field Office-8 Kanhuraw Hill, Tacloban City Darfo8.bacsec@gmail.com Landline No. (53)832-0834 Mobile No. 09061694318 Easternvisayas.da.gov.ph 14. You May Visit The Following Websites: For Downloading Of Bidding Documents: Www.philgeps.gov.ph Or Easternvisayas.da.gov.ph Approved By: (sgd.) Larry U. Sultan, Jd Chairman, Bids And Awards Committee