Department Of Agrarian Reform Tender

Description The Dar-aklan, Through Its Bids And Awards Committee, Intends To Procure “preventive Mauintenance Service Of The Air Conditioning Units” In Accordance With Section 53.9 (small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Lot No. Description Quantity Amount Darpo-aklan 1 Window Type Air Conditioning Units - Legal 1 Unit - Stod 1 Unit - Records 1 Unit 3 2 Split Type Air Conditioning Units - Stod 2 Units - Legal 2 Units - Ltid 2 Units - Pbdd 2 Units - Gss 1 Unit - Darab 1 Unit - Court Room 1 Unit - Parpo Office 1 Unit 12 Darmo Clusters I & Ii, Estancia, Kalibo, Aklan 3 Split Type Air Conditioning Units – 2.5 Hp 2 Darmo Cluster Iii, Poblacion, Numancia, Aklan 4 Split Type Air Conditioning Unit- 2.5 Hp 1 Darmo Cluster Iv, Laguinbanua, Ibajay, Aklan 5 Split Type Air Conditioning Unit – 2.5 Hp 1 Total Please Quote Your Best Offer For The Items Described Herein, Subject To The Terms And Conditions Herein Provided (please See Attached Terms Of Reference). Submit Your Quotation Duly Signed By You Or Your Duly Authorize Representative Not Later Than December 19, 2024. Copies Of The Following Eligibility Requirements Are Also Required To Be Submitted Along With Your Quotation/proposal: 1. Latest Mayor’s/business Permit 2. Income/business Tax Return For Any Clarification, You May Contact Ms. Nimia Grace D. Pahilga, Chief Gss/head Bac Secretariat At Cp No. 09778395050 Or Email Address Daraklangss@gmail.com. Scope Of Work – Cleaning And Preventive Maintenance 1. Check Up And Standard Preventive Maintenance Of The Air Conditioning Unit As Prescribed By The Equipment Manufacturer. 2. Measurement Of The Air Conditioner Supply Temperature And Room Temperature, Including Reading Of Equipment Working Temperature. 3. Greasing And Lubrication Of Bearing Or Any Rotating Parts As Needed. 4. General Cleaning Of Aircon Filter, Evaporator And Condenser Coil, Blower Wheel, Propeller Blade, Drain Pan And Drain Pump, And Cabinet Assembly. 5. Check-up Of The Controls, Compressor Motors, And Fan Motor, Including Electrical Components And Tightening Of Electrical Terminals. 6. Testing For Leaks On Pipe Assembly, Including Coil Assembly Of The Unit. 7. Check-up Of The Voltage Supply, Full Load/load Currents And Phase Sequence Of The Electrical Power Supply And Check-up Of All Electrical Terminals And Control Wiring Of The Equipment. 8. Check-up Of The Pressure Of The Compressor And Refrigerant In The System. 9. Inspect The Drain Line And De-clogging Of The Drain Line, Drain Pump And Drain Pan Of The Equipment. 10. Submit Test Sheets And Inspection Report Prepared And Signed By The Aircon Technician, Indicating His/her Findings, Diagnosis And Recommendations. Gather Data, Including Voltage, Amperes Pressure For The Gas Coolant, Temperature, Room Temperature And Necessary Data Remarks, As Needed. 11. On Recommendations For Spare Parts Replacement, Like Magnetic Contractors, Capacitors, Temperature Sensor, Freon And Related Spare Parts, After Every Conduct Of Regular Inspections, The Service Payment Shall Be On A Send Bill Basis. 12. Any Additional Work Not Mentioned In The Foregoing Items Shall Be Billed Separately. _______________________________ Signature Over Printed Name/position _______________________________ Telephone Number Terms And Conditions 1. Suppliers Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotation/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. 3. Price Quotation/s To Be Denominated In Philippine Peso Shall Include All Taxes, Duties And/or Levies Payable. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. Award Of Contract Shall Be Made To The Lowest Quotation For Goods Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 7. The Item/s Shall Be Delivered According To The Requirements Specified In The Technical Specifications. 8. Darpo Aklan Shall Have The Right To Inspect And/or To Test The Grounds To Confirm Their Conformity To The Technical Specifications. 9. In Case Of Two Or More Suppliers Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Darpo Aklan Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Gppb Circular 06-2005. 10. Payment Shall Be Made After Delivery And Upon Submission Of The Required Supporting Documents Like Order Slip And/or Billing Statement, By The Contractor. Our Government Servicing Bank, The Land Bank Of The Philippines, Shall Credit The Amount Due To The Contractor’s Identified Bank Account Not Earlier Than Twenty Four (24) Hours, But Not Later Than Forty Eight (48) Hours, Upon Receipt Of Our Advice. Please Note That The Corresponding Bank Transfer Fee, If Any, Shall Be Chargeable To The Contractor’s Account. 11. Liquidated Damages Equivalent To One Tenth Of One Percent (0.1%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. The Darpo Aklan Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. 12. Please See Attached Terms Of Reference For Further Instructions And Requirements. Atty. Jose Rowell C. Declaro Atty. V/chief-legal Division/bac Chairperson