Department Of Agrarian Reform Tender

Description Invitation To Bid For Procurement Of Janitorial Services For Cy 2025 (ib No. Darrobac-js-2025-03) 1. The Department Of Agrarian Reform Region Vi, Through The 2025 National Expenditure Program (nep) Intends To Apply The Sum Of One Million Two Hundred Thousand Pesos Only (php 1,200,000.00) Being The Approved Budget For The Contract (abc), As Payment For The Contract For Procurement Of Janitorial Services For Cy 2025 (ib No. Darrobac-js-2025-03). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. 2. The Department Of Agrarian Reform Region Vi, Through Its Bids And Awards Committee (bac), Now Invites Bids From The List Of Philgeps Registered Suppliers/bidders For The Following: Lot No. Description Quantity Abc Bidding Documents 1 Five (5) Janitorial Personnel – Eight (8) Hours Per Shift Five (5) Janitors, Darro Vi (one (1) Will Function As Supervisor At The Same Time.) 1,200,000.00 5,000.00 Basic Qualifications / Requirements: A) Filipino Citizen Of Good Moral Character, Honest, Courteous And Without Criminal Or Police Record; B) At Least High School Graduate And Have A Minimum Of 3 Years’ Experience In Janitorial Services; C) Physically And Mentally Fit And Of Legal Age; D) Agency Must Provide And Submit The Personal Data Sheets (pds) Of Janitors; And Schedule Of Duties: Janitorial Personnel Are Required To Report Eight (8) Hours A Day, Five (5) Days (excluding Holidays) A Week On The Following Schedules: Monday – Friday (excluding Holidays) 6:00 Am- 11:00 Am 2:30 Pm - 5:30 Pm 6:00 Am- 12:00 Am 2:30 Pm - 4:30 Pm 6:00 Am- 10:00 Am 12:00 Nn - 4:00 Pm 6:00 Am- 11:30 Am 1:30 Pm - 4:00 Pm 6:00 Am- 10:00 Am 12:30 Pm- 4:30 Pm Additional Requirements 1. A Sub-office Shall Be Established Within Region Vi, If Main Office Is Outside The Region. 2. The Janitors Must Remain At Their Assigned Stations During Assigned Hours. No Loitering Shall Be Tolerated. 3. The Janitors Must Use The Facilities Of The Dar Properly In Accordance With Its Intended Purposes (e.g. Mops Should Be Washed, Rinsed And Dry And Tissue Papers And Hand Soaps Are Readily Replenished, Etc) 4. The Inspector Of The Agency Must Conduct Monthly Routine Schedule Of Monitoring And Inspection Of Assigned Janitors. He Must Submit His Mobile Contact Number To The Chief Of The General Services Section Of Dar Regional Office Vi For Coordination And Feedbacking. 5. The Janitors Are Required To Submit Liquidation Of Janitorial Supplies And Materials Used/dispensed To The Gss Personnel Assigned. 6. The Janitors Shall Be Required To Wear Proper Uniforms And Identification Cards That Would Easily Be Identified By The Dar Employees, Guests And Its Clientele. 7. The Agency Must Abide With The Minimum Wage Due To Each Janitor As Provided By The Dole. 8. The Contractor Shall Be Required To Submit A Machine Copy Of The Payslip To Dar Showing The Deduction And Official Receipt Paid By The Contractor Of The Mandatory Contributions (sss, Pag-ibig And Philhealth). Original Copies Shall Also Be Presented. 9. Inform In Writing The Chief Of General Services Every Reliever, Replacement And Reshuffling Of Janitors Within 48 Hours Before Deployment, Subject To Compliance Of Other Terms & Conditions. General Scope Of Work, Daily Routine Of Operations, Weekly Routine Operations, Quarterly Periodic Operations And Other Services Are Stated In The Tor And Technical Specifications. Delivery Of The Services Is Required From February 1, 2025 To December 31, 2025. Bidders Should Have Completed, Within Three (3) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion On Bid Opening Day And The Evaluation And Post Qualification Procedures Specified In The Revised Implementing Rules And Regulations (irr) Of Republic Act (r.a.) No. 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Interested Bidders May Obtain Further Information From Head Bac Secretariat, Department Of Agrarian Reform Regional Office Vi And Inspect The Bidding Documents During Office Hours (monday – Friday, 9:00 A.m. To 4:00 P.m.) Except Non-working Days And Holidays At The Address Given Below: 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders From October 15, 2024 To November 4, 2024 (9:00 A.m To 4:00 P.m.), At The Given Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos Only (php 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees To Be Presented In Person. 6. The Department Of Agrarian Reform, Regional Office Vi Will Hold A Pre-bid Conference On October 22, 2024, 1:30 P.m. At Dar Regional Office Vi Conference Room, 3rd St., Lawa-an Village, Balantang, Jaro, Iloilo City, Which Shall Be Open To Prospective Bidder And/or Through Video Conferencing Via Social Media Platforms (link To Be Provided) Which Shall Be Open To Prospective Bidders. 7. Bids Must Be Duly Received By The Bac Secretariat Through Manual Submission At The Office Address Indicated Below On Or Before November 04, 2024, 1:00 P.m. Late Bids Shall Not Be Accepted. 8. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9. Bid Opening Shall Be On November 04, 2024, 1:30 P.m Onwards At The Given Address Below. Bids Will Be Opened In The Presence Of The Bidder/bidders’ Representatives Who Choose To Attend The Activity. 10. The Department Of Agrarian Reform, Regional Office Vi Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Irr Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 11. In The Event That There Is A Tie Among Lowest Calculated Bidders (lcb), The Bac Will Decide For A Tie Breaking Method Depending On The Number Of Bidders As Follows: A. For Two (2) Bidders, A Toss Coin Shall Be Done [bidders Will Choose Either Head Or Tail Based On The Alphabetical Order Of Bidder’s Name. The Head Of The Bac Secretariat Will Toss The 5peso-yellow Coin In The Presence Of The Bac Members (with Quorum). The Bac Secretariat Members, Twg, End-user And Bidder’s Representative Will Act As Witnesses. The Winner In The Toss Coin Shall Be Moved And Accordingly Seconded]. B. For More Than Two (2) Bidders Draw Lots Shall Be Done [bidders Will Draw Lots According To Alphabetical Order Of Company Name. The Bac Secretariat Shall Prepare The Rolled Papers With Numbers Depending On The Number Of The Bidders In The Presence Of The Bac Members (with Quorum). The Bac Secretariat Members, Twg, End-user And Bidder’s Representative Will Act As Witnesses. The One Who Will Draw Number 1 Will Be Declared As Winner (1st Lcb) And Number 2 Will Be 2nd And So Forth]. 12. For Further Information…. 13. You May Visit The Following Websites… For Further Information, Please Refer To: Ms. Leena Faith A. Villanueva Head, Bac Secretariat Department Of Agrarian Reform 3rd St., Lawa-an Village, Balantang, Jaro, Iloilo City Tel. No. 330-8298 Email Address: Darro6_procurement@yahoo.com Date Issued: Atty. Geony L. Gregorio Bac Chairman, Dar Region Vi