Department Of Agrarian Reform Tender

Description Request For Quotation Date: July 9, 2024 Rfq No. 0 4 3 - 2 4 - 0 5 Pr No. Prd-24-07-0129 To All Eligible Suppliers/bidders Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Provided In This Rfq. Duly Signed Sealed Quotation Properly Labeled With Rfq And Pr No/s. May Be Submitted At The Dar Central Office, Ground Floor Procurement Division, Elliptical Road, Diliman, Quezon City Not Later Than July 24, 2024 @ 9:30 Am. The Opening Of Quotations Shall Be On July 24, 2024 @ 10:30 Am. Prospective Bidders Shall Be “responsible To Verify” The Quoted Items From The Bids And Awards Committee (bac-a) Secretariat. For Any Clarification, Please Contact Us At Tel. Nos. 8928-10111 Or Email At Bacseretariat.a@darco.gov.ph. Amihilda J. Sangcopan Bac-a Chairman Item No. Description Qty Unit Brand/ Model Statement Of Compliance Unit Price Total Online Database Application Subscription For One (1) Year 1 Lot With The Following Features: Core Features Minimum Requirement Platform Low-code Programming With An Easy Drag-and-drop Interface For Developing Custom Software Applications App Users Unlimited Data Security Available Daily Backup Retention Available Jumpstart Onboarding Training Is Available For Free Online, With Electronic Articles And Video Tutorials Minimum Of Five (5) Participants Offers 24-hour Live Support And Expert Services Accessible Technical Support, Both Local And Global Data Records Minimum Of 1 Million Records File Storage Capacity Minimum Of 25 Gb E-mail And Sms Notification Available Pdf Document Generation Available Pivot Tables, Drilldowns, And Cross-tabulation Reports Available Custom Logic And Automate Workflows Available Role Based Authentication Available Other Requirements (a) Have The Ability To Design Table Relationship That Support Multiple Join Types, Referential Data Integrity, And Look Up Field Cascade (b) It Offers Enterprise-grade Security, Regulated Audits, Established Compliance, Regional Data Centers, And Native Back-up And Restore Procedures To Safeguard Against Data Breaches And Unexpected Issues. (c ) Can Support The Level Of User Management Needed For A Secure And Multi-user Application ( D) Can Create Dynamic Dashboards With User-driven Filtering And Drilldown Options For Modernized Visual Data And Real-time Decisions. ( E) Capable To Embed Apps Directly On Any Website Portal ( F) Applicable To Other Devices Such As Mobile, Tablet, Computer And Laptop ( G) Can Track Status Updates To Streamline Operations ( H) Has An Effective Data Import/export Total Abc : ₱450,000.00 Mode Of Procurement : 53.9 Small Value Procurement End-user : Project Management Service (pms) Payment Mode : Government Terms Supplier/bidder’s Company Name: Tin Address: Contact No. Email Add: Supplier/bidder’s Name/authorized Representative ____________________________ Signature Over Printed Name Date This Is To Submit Our Price Quotations As Indicated Above, Subject To The Terms And Conditions Of This Rfq. Request For Quotation (rfq)- 53.9 Small Value Procurement Terms, Conditions, Procedures A. Submission 1. Duly Signed Quotation And Other Eligibility Requirements (properly Labeled With Rfq And Pr No/s. Deadline Of Submission And Opening Of Quotation) May Be Submitted To The Dar Central Office, Ground Floor – Procurement Division, Elliptical Road, Diliman, Quezon City. The Columns On Unit And Quantity In The Rfq Shall Be Accomplished; And In The Statement Of Compliance, A Declaration Of Whether Comply Or Not Comply Must Be Specified. The Lower Box In Its Terms, Conditions, And Procedures Shall Also Be Filled Up Appropriately And Signed By The Supplier Or His/her Duly Authorized Representative. Prices Shall Be Quoted In Philippine Pesos. 2. Sealed Quotation Shall Be Submitted With The Following Requirements, To Wit: A. Copy Of Philgeps Registration Certificate B. Copy Of Valid Mayor’s/business Permit C. Omnibus Sworn Statement Specific To The Project (emergency & Small Value Procurement) For Abc Above Fifty Thousand Pesos (p50,000.00) D. In Case The Owner Is Not The Signatory Of The Price Quotation Form And Notice Of Award I. Special Power Of Authority - For Single Proprietorship (must Be Notarized One (1) Year Before The Submission) Ii. Secretary’s Certificate - For Corporation/partnership/joint Venture (must Be Notarized One (1) Year Before The Submission) E. Bir Certificate Of Registration (in Lieu Of Dti Registration & Mayor’s Permit For Scientific/scholarly/artistic Work, Htc, & Svp) F. Original Copy Of Brochures/photos Of The Items Offered, Showing Its Performance Characteristics, In Conformity To Required Specifications, And Certifications (certificate Of Product Registration/cpr And License To Operate/lto)- If Applicable B. Evaluation Of Quotations Quotations Shall Be Evaluated By The Bac And Procurement Division Based On The Following Criteria: 1. Completeness Of Submitted Required Support Documents 2. Compliance With Technical Specifications 3. Competitiveness Of Quoted Price (unit And Total Price) C. Award The Supplier Who Passed The Above Criteria And Is Considered As The Single/lowest Calculated And Responsive Bidder (s/lcrb) Shall Be Awarded The Purchase Order (p.o)/contract Upon Recommendation By The Bids And Awards Committee (bac) And Approval Of The Head Of The Procuring Entity (hope). D. Delivery And Installation 1. Delivery And Installation Shall Not Be Later Than Thirty (30) Calendar Days From The Date Of Receipt Of Ntp. 2. Goods Shall Be Delivered To The Dar Central Office, General Services Division (gsd) Located At The Ground Floor, Dar Main Building, Quezon City. Delivery And Other Appurtenant Expenses Are At The Cost Of The Supplier. 3. Upon Delivery, The Supplier Shall Provide The Following Documents, To Wit: I. Original And Four (4) Copies Of The Supplier’s Invoice Showing The Goods’ Description, Quantity, Unit And Total Price; Ii. Original And Four (4) Copies Of Delivery Receipts; Iii. Original Statement Of Account; Iv. Approved Purchaser Order/contract; And V. Warranty Certificate, If Applicable. 4. A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Undelivered Goods Shall Be Charged As Fine For Each Day Of Delay Of Delivery Of The Ordered Goods, Or After The Lapse Of The Extension Of Another Ten (10) Calendar Days. E. Packing (if Applicable) The Supplier Shall Ensure That The Ordered Goods (preferably In Its Original Package/box, Sealed And Labeled Identifying Content And Quantity Per Box) Are Properly Packed And Secured In Such Manner As To Enable Them To Reach Their Destination In Good Condition. F. Inspection Delivered Goods Are Subject To Inspection And Acceptance By The Dar Central Office Inspection Team And The Requesting Office/end-user. Expenses For Laboratory Tests On The Goods, When Necessary, Shall Be At The Cost Of The Supplier. G. Warranty Warranty Period For Supplies And Materials Shall Be For Six (6) Months; For Equipment It Shall Be One (1) Year, To Start From The Date Of Acceptance, As Noted In The Inspection And Acceptance Report, Duly Signed By The Chief, General Services Division. H. Payment Processing For Payment Of The Total Contract Price (less Appropriate Taxes) Shall Be Upon Issuance Of The Inspection And Acceptance Report And Submission Of All Required Documents By The Supplier. I. Responsibility Of The Winning Supplier 1. Supplier Shall Accept And Sign The Approved Contract And Ntp Within Ten (10) Days Upon Receipt Of Notice By Courier/fax Transmission/through Email, Or Telephone Call From The Procurement Division. 2. Refusal To Accept An Award/enter Into Contract, Or Failure To Deliver The Goods Within The Prescribed Period Without Justifiable Cause Shall Be Ground For Forfeiture Of Award And Disqualification From Participating In Any Procurement Activities Of The Department Pursuant To Sec. 69 Of 2016 Revised Irr Without Prejudice To The Imposition Of Other Sanctions Prescribed Under Sec. 68 Of Its Irr. 3. 3. Supplier Shall Guarantee The Source(s) Of Its Goods And Shall Ensure That Deliveries Are In Accordance With The Schedule And Specifications Of The Award Or Contract. 4. Rejected Deliveries Shall Be Construed As Non-delivery And Shall Be Replaced By The Supplier Subject To Imposition Of Penalties As Prescribed. 5. Suppliers Are Not Allowed To Propose Or Submit Substitute Quotation/s Or Item/s. 6. All Duties, Excise, And All Other Taxes And Revenue Charges Shall Be Paid By The Supplier. 7. If Applicable, The Supplier Shall Submit The Importation Documents Showing The Conditions And Serial Numbers Of The Ordered Imported Equipment/s As A Pre-condition To Payment. 8. All Transactions Are Subject To Withholding Of Creditable Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue J. Disclosure Of Relations The Bidder Is Not Related To Those Mentioned In Section 47.1 Under Rule Xv – Disclosure Of Relations Of The 2016 Revised Irr Of Ra 9184 That Would Constitute Conflict Of Interest After Having Carefully Read And Received Your Request For Quotation And Its Terms And Conditions, Prices Indicated In The Rfq Are Duly Noted By The Undersigned And Further Certify That The Submitted Quotation Is Correct And Complete To The Best Of His/her Knowledge. _____________________________________________ Signature Over Printed Name (supplier/bidder/ Authorized Representative)