Department Of Agrarian Reform Tender

Description 4 Utility Workers Technical Specification / Term Of Reference "1.minimum Qualifications For Bidders A.with At Least Three (3) Years Of Experience In Providing Janitorial Services To Government Agencies And Financial Institutions And/or Commercial Banks; B.must Have At Least Fifty (50) Janitors Under Its Employ; C.have A Branch/satellite Office In Davao City Or Digos City Where The Payroll Can Be Prepared/processed And Queries/concerns From Darpo Davao Del Sur And Janitorial Personnel Concerned Can Be Attended To Promptly; D.with Financial Capability Of Frontloading The Expenses (e.g. Wages, Overtime, Additional Janitorial Services Personnel In Relation To Their Assignment With Darpo Davao Del Sur For At Least Two (2) Months; E.housekeeping Plan (winning Bidder) – Based On Personnel Deployment From 6:30am To 4:30 Pm On 8-hour Basis; F.dole Registration (dole 174-17) With Attached Dole Clearance Issued During The 3rd Quarter Of 2024; G.must Conduct One Time Orientation/briefing On Company Policies, Duties And Responsibilities Of The Janitors, Etc. Within Seven (7) Days From Receipt Of Notice To Proceed; And H.must Submit A Written Certification Of Satisfactory Rating For Services Rendered To At Least Two (2) Clients (government Agency Or Private Organization) In The Past Two (2) Years. I.the Winning Bidder Shall Submit Proof Of Remittances Such As Sss, Phic, Hdmf & Others Before Quarterly To Darpo Davao Del Sur." 2. Scope Of Work The Prospective Bidders Shall Bid And Provide Housekeeping/janitorial Services For The Darpo Davao Del Sur. A. Daily Routine Operations: 2.1.1. Sweeping, Mopping, And Spot Scrubbing Of All Office And Common Areas (i.e Hallway, Corridors, Stairways And Ground Areas); 2.1.2. Cleaning, Sanitizing And Disinfecting Of Toilets And Washrooms, Which Includes The Use Of Special Sanitizing And Disinfecting Agents In Wash Basins, Urinals And Toilets Bowls; 2.1.3. Dusting And Cleaning Of Horizontal And Vertical Structure Surfaces In Offices/units And Common Areas; 2.1.4. Dusting And Cleaning Of All Glass Panels, Windows, Doors And Window Ledges, Air Vents And Partitions, Furniture And Fixture Which Required Specialized Maintenance; 2.1.5. Dusting And Cleaning Of Windows Sills And Vacuum-cleaning Of Carpets And Draperies; 2.1.6. Cleaning Of Receptacles In Offices/units And Common Areas; 2.1.7. Proper Disposal Of Garbage And Washing Of Garbage Bins; 2.1.8. Spraying Of Air Fresheners And Disinfectants In All Offices; 2.1.9. Maintain Indoor Plants For Hallway; 2.1.10. Watering Of Plants Inside The Compound And Outside The Front Fence; 2.1.11. Regular Cutting Of Grasses Inside The Dar Compound; 2.1.12. Regular Cleaning Of Gutters And Canals; 2.1.13. Beautification/landscaping And Maintenance Of Dar Premises "2.2. Additional Services To Be Provided Free Of Charge: 2.2.1.reporting Of All Breakages, Electrical Malfunctions And Others That Require Immediate Attention; 2.2.2.provide One (1) Coordinator Who Will Coordinate With The Dar From Time To Time In Monitoring The Performance Of The Personnel Deployed And Other Concerns. 2.2.3 Provide All Necessary Minimum Number Of Cleaning Equipment And Supply Of Materials For The Duration Are As Follows: 2.3.. Equipment To Be Provided Free Of Charge, If Requested; * Vacuum Cleaner (functional) * Floor Polisher (functional) * Grass Cutter (functional) * 12” Aluminum Ladder * Mop Set With Squeezer (heavy Duty)- Equipment * Water Hose (depending On The Area) " 2.4. Materials/supplies As Needed (total Expenses Should Be Equal To Php500.00 Per Month/per Janitor). · Stripping/polishing Pads For Floor Polisher; · Plastic Pails With Cover; · Toilet Hand Pump; · Toilet Bowl Hand Brush; · Rags For Dry Wiping/cleaning; · Rags For Wet Wiping/cleaning; · Soft Broom And Dust Pan; · Broomstick; · Doormats For Comfort Rooms; · Liquid Disinfectant For Comfort Rooms; · Muriatic Acid; · Furniture Liquid Polish; · Liquid Stain Remover; · Shine Polish/wax For Vinyl Tiles; · Liquid Hand Soap For Comfort Rooms; · Deodorant Cake For Comfort Rooms; · Detergent Powder (good Quality) · Powder Cleaner; · Scrubbing Pad/steel Wool; · Garbage Bag Extra Large. 3. Manpower Requirement A. Place Of Assignment And Number Of Required Manpower Agency Personnel. Place Of Assignment No. Of Personnel Required Darpo Davao Del Sur 4 B. Qualification Of Janitors: · Of Good Moral Character And Reputation,courteous, Alert, And Without Criminal And/or Police Record; · Must Know How To Read And Write; · Physically And Mentally Healthy; · Not Less Than 18 Years Old And Not More Than 60 Years Old; · Duly Trained To Function As Such With Minimum Supervision 4. Administrative Fee The Minimum Amount Of The Administrative Fee Is Ten (10%) Of The Total Amount Paid To Employees And Government. 5. Minimum Daily Wage Rates Of Janitorial Service Personnel The Prospective Bidders Must Comply With The Provisions Of Rtwpb Xi Wage Order No. Rb Xi-22 Providing For New Minimum Wage Rates In Davao Region. · Dole Department Order No. 174 Series Of 2017 Under Section 10 Paragraph B) Labor Standards Such As But Not Limited To Service Incentive Leave, Rest Days, Overtime Pay, Holiday Pay, 13th Month Pay And Separation Pay; 6. Obligations And Responsibilites A. After Determining The Lowest And Most Responsive Bidder In The Competitive Bidding To Be Conducted For This Purpose, The Dar Shall Recommend The Award Of The Contract To Provide The Necessary Janitorial Services Personnel As Prescribed In The Attached Contract For A Duration Of Twelve (12) Months To The Winning Janitorial Services Provider/contractor; B. Darpo Davao Del Sur Shall Be Obliged To Pay The Winning Janitorial Services Provider/contractor The Quoted Monthly Billing Rates Stipulated In The Said Contract, Subject To Existing Government Auditing And Accounting Rules And Regulations, For And In Consideration Of The Services Rendered By Janitorial Services Personnel Deployed By The Winning Janitorial Services Provider/contractor And Upon Presentation Of A Monthly Statement Of Account With Certification That All Wages And Social Security Premiums Due, Including Applicable Taxes, Have To Be Settled; C. The Darpo Davao Del Sur Shall Likewise Be Obliged To Reimburse The Winning Janitorial Service Provider/contractor Any Amount Of Additional Expense Incurred For Necessary Rendition Of Overtime Services Incidental To The Performance Of Their Respective Duties And Functions, Provided Such Rendition Of Overtime Services Shall Have Prior Approval Pursuant To Existing Rules And Regulations Of Darpo Davao Del Sur; D. Pursuant To The Terms And Conditions Of The Contract Granted By Darpo Davao Del Sur, The Winning Janitorial Services Provider/contractor Shall Provide All Janitorial Services Personnel Required Hereof For Deployment In Darpo Davao Del Sur; E. The Winning Janitorial Services Provider/contractor Shall Fully Assume All Official And Legal Responsibilities Over All Janitorial Personnel That Shall Be Provided And Deployed In Darpo Davao Del Sur. The Darpo Davao Del Sur Shall Also Exercise Administrative Control And Supervision Over Their Respective Work And Assignments; F. The Winning Janitorial Services Provider/contractor Shall Have Its Main Office In Davao City Or Digos City With A Coordinator Assigned To Facilitate Administrative Functions Such As Processing Of Payroll And Other Relevant Documents Pertinent To The Administration Of The Services Herein Required; G. The Winning Janitorial Services Provider/contractor Shall Fully Guarantee The Capabilities And Competence Of Support Personnel To Be Assigned In Darpo Davao Del Sur Based On Their Work Experience And Qualifications And Agrees To Any Personnel Changes That The Authority May Require In Case The Individual Work Performance Of Respective Janitorial Services Personnel Concerned Falls Below Work Activity Expectations; H. The Personnel To Be Assigned To Darpo Davao Del Sur Shall Render Work For Eight (8) Hours A Day From Monday To Friday Or Forty (40) Hours A Week. In Case The Need Arises, The Above Personnel May Be Required To Render Service Beyond The Eight (8)-hours Period Or During Saturdays, Sundays And Holidays. The Payment Of Such Overtime Work Shall Be In Accordance With Applicable Laws, Rules And Regulations; I. The Winning Janitorial Services Provider/contractor Shall Guarantee That The Gross Pay Of Employees Shall Not Be Less That The “due To Employees As Computed” Indicated In The Financial Bid Document; J. The Janitorial Services Personnel Deployed By The Winning Janitorial Services Provider/contractor In The Darpo Davao Del Sur Shall Not, Under Any Circumstances, Be Considered Organic Dar Personnel, Nor Will Their Respective Deployment And Assignment In The Darpo Davao Del Sur Establish An Employer-employee Relationship With Dar And Be Considered As Valid Service In The Government; K. All Janitorial Service Personnel To Be Assigned To Darpo Davao Del Sur Must Submit Nbi Clearance And Medical Health Certificate, Both Issued Within Six (6) Months Immediately Prior To Their Assignment; L. Provide Supervisor Who Will Visit Once A Month The Darpo Davao Del Sur To Check And Monitor The Performance Of The Janitorial Deployed And Other Concerns; M. The Winning Janitorial Services Provider/contractor Shall Allow Itself To Be Subjected To Semi-annual Performance Evaluation By The Dar Based On The Compliance Of The Term Of Reference. The Contractor Shall Maintain A Satisfactory Level Of Performance Throughout The Terms Of The Contract Based On The Following Performance Criteria: (i) Quality Of Service Delivered (ii) Time Management (iii) Management And Suitability Of Personnel And (iv) Provision Of Regular Progress Report. N. The Winning Janitorial Services Provider/contractor Is Allowed To Deduct Any Coa Sanctioned Disallowances From The Salaries Of The Concerned Janitor And Remit The Same To Darpo Davao Del Sur. Conditions All Bid Prices For A Duration Of Twelve (12) Months Shall Be Fixed And Shall Not Be Adjusted During Contract Implementation, Except For The Following: A. Increase In Minimum Daily Wage Pursuant To Law Or New Wage Order Issued After Date Of Bidding Exceeds The Daily Rate Specified By Dar. Only The “amount Due To Utility Worker And Government Shall Be Adjusted And Not The Agency Fee; B. There Is An Increase In Taxes; And C. During The Term Of The Contract When Dar Sees The Need For Increase Or Decrease In The Number Of Janitorial Attendants, The Resulting Cost Of Said Increase Or Decrease, Provides Shall Not Exceed The Approved Budget For The Relevant Year. The Contractor Shall Make Prompt Payment To All Service Partners Assigned Such Remuneration And Benefits Industry In Accordance With Existing Minimum Wage Rates, And Shall Make Timely And Immediate Remittances Of All Amounts Due To Sss/philhealth/pag-ibig Or Such Other Related Government Agencies Or Private Entities Where The Contractor Is Bound To Make The Remittances For The Benefit Of The Assigned Janitorial Attendants. To Ensure The Religious Implementation Of The Above Condition, The Contractor Shall Submit A Certificate Of Bank Deposit (savings, Time Or Demand Type Of Deposit) Upon Receipt Of The Notice To Proceed, Equivalent To One Half (1/2) Of The Total Monthly Billing Less Agency Charges Based On His Submitted Financial Proposal. Said Deposit Shall Be Used To Pay The Salaries Of The Janitorial Attendants Every Payroll Period And Shall Be Renewed Or Replenished Prior To Subsequent Billings. Evidence Of Renewal Or Replenishment Deposit Such As Deposit Slips, Etc., Shall Be Attached To The Following And Subsequent Billings As Proof That They Has Complied With The Requirement. Termination Either Party May, At Any Given Time, Terminate The Contract For Janitorial Services For Breach Of Any Of The Provisions Thereof And Other Legal Causes By Serving A Written Notice To The Other Party At Least Thirty (30) Days Before The Intended Date Of Termination.