Department Of Agrarian Reform Tender

Description Request For Quotation Procurement Of Security Services For Cy 2025 Nv-rfq -2025-01-001 Sir/madam: Please Quote Your Best Proposal For The Item/s Described Below Using The Price Proposal Form (see Annex “a” Of The Request For Quotation), Subject To Terms And Conditions Stated In The Rfq. Item No. Qty. Unit Item Description Unit Per Month Approved Budget For The Contract 1 1 Lot Monthly Supply Of The Following Security Guards At The Darpo, Bayombong, Nueva Vizcaya, Rendering At Least Eight (8) Hours Duty Daily, Including Saturdays, Sundays, And Holidays: 1 – Head Guard 2 – Regular Guards 3 Total No. Of Guards Required 616,722.92  Minimum Requirements A. General Requirements 1) Must Be Licensed Security Guard 2) Physically And Mentally Fit; 3) No Derogatory Record; 4) The Security Agency Must Have At Least One (1) Key Personnel With A Title Of Certified Security Professional; 5) No Double Posting Of Guards. B. Additional Minimum Requirements: Security Equipment 1) At Least One (1) Standard Firearms To Be Issued To Guards Must Be High Capacity 9mm Pistols; 2) Provide Their Own Logbooks Throughout The Implementation Of The Contract And Must Turn-over These Logbooks To Darpo, Bayombong, Nueva Vizcaya Upon Expiration Or Termination Of The Contract. 3) Provide Guards Free Access To Firing Range; 2. Record All Incoming And Outgoing Official Equipment, Supplies, Materials, And Properties, And Keep On File Copies Of Duly Approved Gate Passes. A Written Report Shall Be Submitted To The Chief Administrative Officer Within Twenty-four (24) Hours If Any Property Belonging To Darpo, Bayombong, Nueva Vizcaya Shall Be Brought Without Duly Approved Gate Pass; 3. Security Guards Shall Record All Incoming And Outgoing Vehicles In Their Logbook 4. Security Guards Shall Allow Visitors In The Office Premises Only Upon Proper Identification And Shall Require Them To Properly Fill Out The Visitor's Logbook 5. Security Guards Shall Record All Trips Of Service Vehicles And File One Copy Of Each Duly Approved Trip Ticket; 6. Security Guards Shall Enforce And Obey All Orders/instructions/memoranda Issued By The Provincial Agrarian Reform Program Officer (parpo-ii), The Chief Administrative Officer (cao) Or Any Authorized Official In Behalf Of Darpo, Bayombong, Nueva Vizcaya, Which Are Relevant To Their Functions; C. Additional Terms And Conditions: 1. In View Of The Manpower Requirements, The Agency Shall Provide Darpo Bayombong With A Copy Of The Individual Personnel Profiles Of The Security Guards To Be Assigned In Darpo, Bayombong Together With Their Technical Qualifications And Certificates Of Training After The Receipt Of The Notice Of Award. Should There Be A Replacement Of Guards, Then The Individual Personnel Profiles Of The Replacing Security Guard/s Together With Their Technical Qualifications And Certificates Of Training Shall Be Submitted To Darpo Bayombong Before Assumption Of Work Of The Said Security Guard; 2. The Number Of Guards May Be Increased Or Decreased As The Need Arises Upon Mutual Agreement By The Darpo, Bayombong And The Agency; 3. Should Darpo, Bayombong Be In Need Of The Services Of Additional Security Guards, The Agency Shall Provide The Needed Number At The Same Service Rate And Under The Same Terms And Conditions In The Contract, Upon Written Request Of The Darpo, Bayombong; 4. The Agency Hereby Warrants To Make Available At All Times Duly Trained And Qualified Relievers And/or Replacements To Ensure Continuous Service In Case Of Absence Of The Assigned Guard, And To Exercise The Needed Supervision Over The Work Of Its Personnel, Provided That No Security Guard Shall Serve More Than A Continuous Twelve (12) Hours Duty In A Day; Specification 5. The Agency Shall Agree To Remove, Change Or Substitute Any Or All Of The Guards Whose Performance Or Showing Is/are Found Unsatisfactory, As Observed By And The Upon Notice Or Advice By Darpo, Bayombong, Nueva Vizcaya; 6. The Agency Shall Closely Check The Guards In The Performance Of Their Duties And Responsibilities By Conducting Inspection Any Time Of The Night Or Day To Ensure That They Are Not Committing Any Act Prejudicial To The Interest Of The Darpo, Bayombong; 7. There Shall Be No Employer-employee Relationship Between Darpo, Bayombong, Nueva Vizcaya And The Security Guards; 8. The Darpo Shall Not Be Responsible For Any Accident, Mishap, Or Injury Of Any Kind Or Nature Sustained Or Caused By Any Of The Guards Assigned By The Agency Including Death Resulting Therefrom; 9. The Agency Shall Be Solely Liable And Answerable For Claims, If Any, That May Be Made By Guards Under The Provisions Of The Labor Code, Presidential Decrees And Other Relevant Laws; 10. All And Whatever Benefits The Said Guards Or Their Heirs May Claim Relative To The Preceding Paragraph In Connection With Their Employment Shall Be Borne By The Agency; 11. The Agency Shall Be Exclusively Responsible For The Enforcement, Compliance, And Observance Of Labor Laws, Pertinent Rules And Regulations Governing Employer-employee Relationship Relating To The Operations, Management And Conduct Of Security Agencies; 12. The Agency Shall Protect The Darpo, Bayombong From Any Liability Arising From Non-observance Of Laws, Rules And Regulations Referred To In The Preceding Paragraph, And/or Whatever Claims, Cases, Either Administrative, Civil Or Criminal, Arising From Non-compliance With Agreement For Other Laws, Or As A Result Of This Contract; 13. The Agency Shall Be Liable To Darpo, Bayombong For Any Loss Or Damage That May Be Incurred Upon The Latter's Equipment, Buildings And Properties Within The Guarded Compound; 14. The Liability For Any Loss Or Damage Stated Under Paragraph 13 Is Subject To The Following Exceptions: A) Where The Loss Or Damage Occurs Inside A Closed Office, Building Or Compartment Into Which The Agency Or Its Agents Have No Access, In Which Case, The Agency Is Not Liable, Unless The Door Or Window Of Any Of The Office Building Or Compartment Is Forcibly Opened, And Such Was Not Prevented By Reason Of The Act Or Omission, Fault Or Negligence Of Specification The Guards. B) For Loss Of, And/or Damage To Property Delivered, Or Entrusted By The Darpo To Its Employees, Which Equipment Or Property Is Outside The Administrative Control Of The Agency At The Time Of Said Loss Or Damage, The Agency Is Not Liable. In This Connection, Properties Or Equipments Are Considered Outside The Administrative Control Of The Agency Only When The Same Are Brought Outside The Darpo's Premises Or Compound By The Authorized Employees Themselves. C) For Loss Of, And/or Damage To Property Resulting From Fortuitous Events Or Force Majeure; 15. For Any Loss Or Damage Stated Under Paragraph 13 The Agency Shall Indemnify The Darpo, Bayombong, Nv For Any Loss Or Damage To The Property Or Properties Of The Latter Provided That It Has Been Fully Established That Said Loss Or Damage Was A Result Of The Act Or Omission, Negligence Or Fault Of The Guard On Duty. To Ensure Compliance With This Undertaking, The Agency Shall Furnish The Darpo A Performance Security To Guarantee The Payment Of Such Claim Or Damages And Those Claims Arising From The Operation Of The Contract. It Is Understood, However, That The Liability Of The Agency Shall Not Be Limited To The Amount Of The Performance Security But To The Actual Loss Or Damage That May Be Suffered By The Darpo, Bayombong, Nv; 16. Any Unusual Occurrence In The Premises Noted By The Guard Should Be Reported Immediately In Writing By The Agency To Darpo, Bayombong, Nv Within Twenty-four (24) Hours From Its Occurrence; 17. The Loss Or Damage To Property Shall Be Brought To The Attention Of The Agency By The Darpo Within Twenty-four (24) Hours From Its Occurrence Or Discovery And Shall Immediately Be Acted Upon By The Agency; 18. The Agency Shall Provide The Security Guards Assigned To Darpo, Bayombong, At Its Own Expense, With The Necessary Serviceable, Dependable, Firearms And Ammunitions, And Adequate Equipment. The Agency Hereby Warrants That These Are Duly Licensed And That The Guards Have The Required Permits To Carry And Possess The Same. The Agency Shall Also Provide The Darpo Bayombong Copies Of The Result Of The Drug Test And Neuro-psycho Exams, Including Police And Nbi Clearances Of Each Security Guards Assigned To Darpo, Bayombong, N. V.; Specification 19. Training, Discipline And Administration Of The Security Guards Shall Conform To R.a. 5487 And Its Implementing Rules And Regulations, And The Rules And Regulations Of The Philippine National Police Supervisory Office For Security And Investigation Agencies (pnp Sosia). No Security Guard Shall Take Any Intoxicating/alcoholic Drink Or Prohibited Drugs Within The Premises Of The Guarded Compound Of The Darpo, Bayombong, N. V., Whether He/she Is On-duty Or Off-duty; Likewise, Smoking By Any Of The Security Guard Is Strictly Prohibited Within The Premises Of The Guarded Compound Of The Darpo, Bayombong, Whether He/she Is On-duty Or Off-duty; 20. In Case Of Emergency, Such As Outbreak Of Fire, Occurrence Of Earthquakes And Riots, The Agency Shall Provide The Darpo, Bayombong With A Contingent Of Three (3) Or More Security Guards On Reserve Duty To Augment And Reinforce The Security Force Thereat For The Protection Of The Properties And Of The Latter's Officers And Personnel Against Bodily Harm During The Emergency; 21. It Shall Monitor/supervise Regularly Their Security Guards By Assigning A Supervisor/personnel (who Is Not One Of The Security Guards) To Check Or Evaluate The Performance Of The Said Security Guards At Least Twice A Month And To Make A Corresponding Report To Be Submitted To The Chief Administrative Officer Of This Office On The First Week Of The Month Following The Said Evaluation; 22. It Shall Provide This Office Proof Of Remittances Of All Monthly Mandatory Contributions To The Proper Government Agencies Of All The Security Guards To Be Submitted Together With The Agency’s Monthly Billing Statement For This Office. Failure To Provide Proof Of The Same May Cause The Delay Of The Processing Of The Payment; 23. It Is Agreed That In Order To Have An Assurance That Salaries Of Security Guards Assigned By The Security Service Agency Were Paid On Time, The Darpo, Bayombong, Nueva Vizcaya Requires The Security Service Agency To Present A Certified Photocopy Of The Signed Payroll Of The Security Guards Assigned To The Darpo, Bayombong, N. V. Covering The Preceding Half-month Before Release Of Payment Is Made. It Is Understood That This Measure Is To Check Whether The Security Guards Have Been Paid For Individual Services Rendered In Accordance With The Stipulation Herein Agreed Upon And To Ensure The Security Guards Morale In The Performance Of Their Functions. The Security Service Agency Shall Be Entitled To An Adjustment Of The Stipulated Contract Price In The Event That The Minimum Wage Is Increased Or Such Similar Situation Subject To Renegotiation To Be Made With The Principal And Its Shall Be Understood That The Principal Will Not Be Held Liable For Unpaid Wages If The Security Service Agency Fail To Pay The Security Guards; Specification 25.25. It Shall Not During The Existence Of Its Services Or Anytime Thereafter Disclose To Any Person Or Entity Any Information Concerning The Affairs Of The Office Of The Ombudsman Which The Agency May Have Acquired By Reason Of Its Services. Total 616,722.92 The Proposal Duly Signed By You Or Your Authorized Representative, Accompanied By Required Forms Under Ra 9184, As Amended, Shall Be Submitted Not Later Than January 29, 2025; 10:00 Am At The Address Indicated Below: Esterlina P. Martin Head Secretariat, Bac Sgt. L.b. Perez, Don Mariano Perez Bayombong, Nueva Vizcaya Procurement Service-philgeps Only One (1) Set Of Documents Certified To Be True Copies Of The Original Shall Be Required. In Case, However, A Supplier Intends To Submit Proposals For Several Requests For Quotation In Which The Deadline Of Submission And Opening Of Proposals Are Scheduled On The Same Date And Time, It May Submit One (1) Set Of Documents To Cover All The Rfqs Where It Wishes To Participate. The Envelope Shall Contain The Name Of The Contract To Bid In Capital Letters And Bear The Name And Address Of The Supplier In Capital Letters. Proposal And Other Documents Required May Either Be Submitted Manually At The Department Of Agrarian Reform, Sgt. Lb Perez St., Brgy. Don Mariano Perez, Bayombong, Nueva Vizcaya Or Electronically To Records.nuevavizcaya@dar.gov.ph On Or Before The Deadline Of Submission As Stated In This Rfq. Bidders Must Only Elect One Mode Of Submission. Unsealed Or Unmarked Envelopes, Or Corrupted Files In Case Of Electronic Submission, Shall Be Rejected. However, Envelopes That Are Not Properly Sealed And Marked Shall Be Accepted, Provided That The Bidder Or Its Duly Authorized Representative Shall Acknowledge Such Condition Of The Proposal As Submitted. In Case Of Modification, It Must Be Done Before The Deadline For The Submission And Receipt Of Proposals, And Labeled As A “modification”. The Time Stamped Or Indicated In The Latest Proposal Received Shall Be The Official Time Of Submission. The Bac Shall Assume No Responsibility For The Misplacement Of The Contents Of The Improperly Sealed Or Marked Bid, Or Submission Of Corrupted Files, Or Its Premature Opening. Late Submission Of Quotations Shall Not Be Accepted And Considered. (signed) John Daryl L. Yacapin Bac-chairperson N.b: Suppliers Not Directly Invited May Participate. The Duly Accomplished Proposal (annex A, B, C, And D) Shall Be Submitted On Or Before The Deadline For Submission Of Proposal Or Any Extension Thereof. The Following Documents Shall Also Be Submitted During Submission Of Offers: 1. Mayor’s Permit For The Year 2024; 2. Philgeps Registration Number; 3. Omnibus Sworn Statement (annex “d”), And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative, Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Philgeps Platinum Registration Certificate With Updated Annex A. Instructions For Format And Signing As Stated Above Shall Apply To Non-directly Invited Suppliers.