Department Of Agrarian Reform Tender

Description Republic Of The Philippines Department Of Agrarian Reform Provincial Agrarian Reform Office Tanza, Boac, Marinduque Tel. Nos. (042)332-1287/754-1819 Request For Quotation Date : August 30, 2024 Rfq No. Project Split2024-08-009 Pr No. 2024- Split-2024-08-153 To All Eligible Suppliers Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of This Rfq Supply And Delivery Of Catering Service (packed Lunch & Snack) To Be Served During The Conduct Of Pulong-pulong (pre-survey Activity) & Actual Survey Activities Of Dar Marinduque, Brgy. Tanza, Boac, Marinduque . For More Information, Please Call Dar Boac Tanza Bac Secretariat At Telephone No. 754-1819 Or At Tel No. 332-1287. Sealed Quotation Duly Signed By Your Representative May Be Submitted Or Mailed At Dar Boac Tanza Bac Secretariat, On Or Before September 3, 2024 ( Tuesday) Not Later Than @ 2:00pm Prospective Bidder Shall Be Responsible To Verify The Quoted Items From The Dar Bac Secretariat At Tel. Nos. 754-1819 And 332-1287. Salvador M. Jamilla, Jr. Chairman, Bac Item No. Items & Description Unit Qty Statement Of Compliance Unit Cost Total Cost Catering Services - 40 Days For Arbs Snack Am- Tuna Sandwich, Bottled Water Serving 580 Catering Services - 48 Days For Organic/ Survey Team Snack Am ( Menu Choices) Serving 526 A.) Chicken Sandwich, Bottled Water B.) Cheese Pimiento Sandwich, C2 Drinks C.) Ham&cheese Sandwich,bottled Water D.) Pancit Guisado, Toasted Bread, C2 Drinks Lunch(packed) – Menu Choices Serving 526 A.)rice, Fried Chicken,mixed Vegetables,mini Brownies,bottled Water. B.) Rice, Pinakbet, Fried Fish, Banana, Botled Water C.) Rice, Pork Adobo, Lumpiang Shanghai, Lechetin, Bottled Water D.) Rice, Grilled Fish, Ampalaya Con Karne, Sliced Fruit, Bottled Water Snacks Pm ( Menu Choices) Serving 526 A.) Special Empanada, Bottled Water B.) Bibingkang Kanin, Bottled Water C.) Special Puto Pao, Soft Drinks Approved Budget For The Contract (abc) P280,200.00 This Is To Submit Our Price Quotations As Indicated Above Subject To The Terms And Conditions Of This Rfq. Supplier’s Company Name Tin No. Address Contact No. E-mail Add Supplier’s Authorized Representative Signature Over Printed Name Date Terms And Conditions For Request For Quotation No. Project Split 2024-08-009 A. Submission Of Requirements 1. Sealed Quotations And Other Requirements Stated Below Shall Be Submitted To Dar Tanza, Boac, Marinduque, Philippines Addressed To “the Chairman- Dar Provincial Office Bids And Awards Committee (bac). 2. Supplier Shall Submit The Following Requirements If The Amount Is More Than P50,000.00: A. Duly Signed Request For Quotation. Prices Shall Be Quoted In Philippine Peso. Statement Of Compliance Must Be Accomplished By Supplier. B. Philgeps Registration Certificate C. Valid Mayor’s Permit, Tax Clearance Certificate/income Tax Return Filed And Paid Through Bir Electronic Filing Payment System (efps) D. Original Brochures Of The Items Offered Showing Its Performance Characteristics Or Certifications And Mill Certificates If Applicable E. Fully Accomplished Omnibus Sworn Statement B. Award The Supplier Who Submitted The Lowest Calculated Responsive Quotation Shall Be Awarded The Purchase Order After Evaluation By The Dar Provincial Office Bids And Award Committee C. Delivery 1. Delivery Of Goods Shall Be Made Within 1 To 2 Calendar Days From Date Of Receipt Of Purchase Order. 2. Items Shall Be Delivered In Darpo, Tanza, Boac, Marinduque Hereto Defined As The Project Site, Cost To The Account Of Supplier. Risk And Title Shall Pass From The Supplier To The Purchaser Upon Receipt And Final Acceptance Of The Goods At Project Sites. Detailed Quantity Of Items To Be Delivered In Each Project Sites Are Provided In The Attached Additional Sheets. 3. Upon Delivery Of The Goods To The Project Site, The Supplier Shall Notify The Purchaser And Present The Following Documents To The Purchaser: I. Original And 4 Copies Of The Supplier’s Invoice Showing The Goods Description, Quantity, Unit Price, And Total Price. Ii. Original And 4 Copies Of Delivery Receipts Iii. Original Statement Of Accounts Iv. Approved Purchaser Order V. Warranty Certificate/mill Certificates Of Materials If Applicable D. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1. Completeness Of Submission 2. Compliance With Technical Specifications 3. Price E. Instructions 1. Supplier Shall Be Responsible For The Source(s) Of Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award Or Purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Ground For Cancellation Of The Award Or Purchase Order Issued To The Supplier. 2. Supplier Shall Pick-up The Purchase Order Issued In Its Favor Within Three (3) Calendar Days From Date Of Receipt Of Notice To That Effect. A Telephone Call Or Fax Transmission Shall Constitute An Official Notice To The Supplier. Thereafter, If The Purchase Order Remain Unclaimed, The Purchase Order Shall Be Cancelled. To Avoid Delay In The Delivery Of The Requesting Agency’s Requirements, All Defaulting Suppliers Shall Be Precluded From Proposing Or Submitting Substitute Quotation(s) Or Item(s). 3. Supplier Who Accepted A Purchase Order But Failed To Deliver The Required Goods Within The Time Called For In The Purchase Order Shall Be Disqualified From Participating In Dar Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And Its Irr-a Against The Supplier. 4. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Supplier Subject To Liquidated Damages For Delayed Deliveries. 5. All Duties, Excise, And Other Taxes, And Revenue Charges Shall Be Paid By The Supplier. 6. As A Pre-condition To Payment, Importation Documents Specifically Showing The Conditions And Serial Numbers Of The Imported Equipment Purchased Shall Be Submitted By The Supplier To The Department Of Agrarian Reform. 7. All Transaction Are Subject To Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue F. Packing The Supplier Shall Provide Such Packing Of The Goods Appropriate To Prevent Their Damage Or Deterioration During Transit To The Project Site. Goods Shall Be Packed In Boxes With Label Identifying Content And Quantity Per Box, And Other Applicable Packaging Symbols With The Name Of The Purchaser. G. Inspection 1. All Deliveries By Suppliers Shall Be Subject To Inspection, And Acceptance By The Dar Provincial Office, Tanza, Boac. Inspection Team And The End-user. All Costs Of The Necessary Laboratory Tests Undertaken By Dar On The Goods Shall Be To The Account Of Suppliers. H. Liquidated Damages A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Undelivered Goods Shall Be Charged As Liquidated Damages For Every Day Of Delay Of The Delivery Of The Purchased Goods. I. Warranty Warranty Shall Be For A Period Of Six (6) Months For Supplies And Materials, And One Year In Case Of Equipment Reckoned From Date Of Acceptance Of The Goods At Project Site. J. Payment One Hundred Percent (100%) Of The Contract Price Shall Be Paid To The Supplier After Inspection And Acceptance Of The Goods At Project Site And Submission Of The Documents Provided Under C. Delivery. K. Fund Source – Split Project. After Having Carefully Read And Accepted Your Request For Quotation And Its Terms And Conditions, I/we Quote You On The Item/s At Price Noted In The Rfq. The Quotation Shall Be Binding Upon Us For Fifteen (15) Calendar Days Reckoned From Last Day Of Submission Indicated In The Submission Requirements. The Corresponding Award On Purchase Order Shall Be Accepted By Us At Any Time Before Expiration Of This Period. Supplier’s Authorized Representative Signature Over Printed Name