Department Of Agrarian Reform Tender

Description Terms Of Reference Van Rental (shuttle Services For Fvt Backtracking) I. Objective: To Provide Adequate And Safe Transportation Services To Darpo Lu- Project Split Personnel To Conduct Backtracking For All Landholdings That Have Unresolved Issues. Ii. Approved Budget For Tbe Contract: Php80,000.00 Inclusive Of All Cost, Vat, Taxes And Other Charges And Without Provision For Price Escalation. Iii. Scope Of Work: L. The Department Of Agrarian Reform La Union Provincial Office-project Split Needs A Responsible And Duly Licensed Shuttle Vehicle Service Operator To Provide Two (2) Units Of Vehicle For Daily Shuttle Services For Darpo Lu-project Split For: A. From Darpo Lu Office To Different Barangays Of Pugo, Bagulin, Cab A, Sto. Tomas, Rosario, Naguilian , Tubao, San Gabriel, San Juan, Agoo And San Fernando City With Following Pick-up/drop-off Points: 1. Darpo Lu Provincial Office *with Stop-overs In Between As The Need Arises B. Vehicle Service For Official Transportation For Darpo Lu-project Split Within The Vicinity Of Pugo, Bagulin, Cab A, Sto. Tomas, Rosario, Naguilian , Tubao, San Gabriel, San Juan, Agoo And San Fernando City During The 8-hour Per Day Vehicle Duty. 2. Provision Of Three (3) Units Of Fully Air-conditioned Passenger/commuter, Inclusive Of Fuel Expenses, With Comfortable/enough Leg Rooms And With At Least 12-passenger Seating Capacity. All Vehicles Shall In Good Working/running Condition Fully Air Conditioned. 3. In Case That The Number Of Service Hour Exceed The 8hr/day Due To Circumstances Beyond The Control Of Darpo Lu-project Split, Such As Traffic Conditions, Flooding, Storm, Emergency Cases, And Other Similar Situation, The Service Provider Is Required To Render The Service Of Transporting The Darpo Lu-project Split Employee From/to Darpo Lu Office At Designated Pick-up/drop-off Point Without Any Additional Cost. 4. Designation Of Focal Person That Will Coordinate With Darpo Lu-project Split Designated Dispatch Officer On The Administrative And Logistical Aspect Of The Services Required. Iv. Service Provider Responsibilities: 1. Ensure The Availability And Reliability Of Vehicles On A Daily Basis. Additional Charges, In Excess Of The 8-hour/day Shall Only Be Rendered With Authorizations And The Rate Shall Be Based On A Per Hour Basis As Indicated In The Financial Proposal. 2. Ensure The Timely Departure And Arrival Of Its Vehicles From And To The Respective Assigned Areas. 3. Provide A Replacement Service Vehicle Immediately In Case Of Vehicle Breakdown And Be Made Available Within One ( 1) Hour On-site, After Receipt Of Advice From The Darpo Lu-project Split . All Cost Related To The Provision Of Replacement Shall Be To The Account Of The Service Provider. Vehicle Beyond The One-hour Period. 4. Provide The Mandatory Insurance Coverage Required By The Government For The Shuttle Service Vehicles. 5. Drivers Must Possess The Following: A. Holder Of Valid Professional Driver's License B. Physically And Mentally Fit To Drive; And 6. Replacement Of Vehicle As Requested By Darpo Lu-project Split Based On Its Assessment As To The Reliability/safety. V. Service Period: The Provision Of Shuttle Service Shall Be From November 5-8, 11-12, 2024. Vi. Penalties And Deduction: L. Billing Shall Be Passed On The Actual Services Rendered, In Case The Service Provider Provided Only Half Day Service, The Billing Shall Be Prorated Based On The Daily Rate. A Penalty Of 10% Shall Be Charged To The Service Provider Based On The Unserved Service. 2. Payment Of 75% Only For The Pertinent Trip If The Shuttle Vehicle's Air-con System Is Not Working/operating Normally; And 3. 50% Penalty If The Shuttle Service Failed To Reached The Drop-off Point Destination Due To Breakdown Vii. Other Requirements: 1. Sec/ Dti/ Cda Certificate Of Business Registration; 2. Current/ Valid Business Permit (mayor's Permit); 3. Income/business Tax Return Or Current/ Valid Tax Clearance; 4. Omnibus Sworn Statement; 5. Ltfrb Franchise For Shuttle Service/vehicle Rental; 6. Or/ Cr Of Vehicles For Hire; 7. Insurance Policy; 8. Philgeps Membership No. 9. Payment P500.00 Of Bidding Document Non Refundable Viii. Payment Terms: Payment Is Through Check Payment And Upon Completion Of The Shuttle Services Subject To Usual Government Auditing And Accounting Procedures