DAVAO PRISON AND PENAL FARM BRAULIO E DUJALI Tender

Description Request For Quotation Rfq No.: _______________ Date : _______________ Name Of Company/shop/store : ____________________________________ Name Of Authorized Representative : ____________________________________ Contact Number : ____________________________________ ____________________________________________________________________________________________________ 1. The Bucor-davao Prison And Penal Farm (dppf) Through Its Bids And Awards Committee (bac) Invites Interested Bidders To Submit A Quotation/proposal With The Approved Budget For The Contract (abc) In The Amount Of Philippine Peso Two Hundred Sixty-nine Thousand Two Hundred Fifty Only (php 269,250.00) Inclusive Of Applicable Tax For The Procurement Of The Item Below: Pr Number Item Description 2025-01-0006 Supply And Delivery Of Toners With Free Use Of Photocopier Machines 2. Procurement Shall Be Conducted Through Shopping B Under Section 52.1 B - Negotiated Procurement As Prescribed Under Rule Xvi- Alternative Methods Of Procurement Of 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (r.a.) No. 9184, Otherwise Known As The “government Procurement Reform Act”. 3. The Quotation Must Be Duly Signed By The Bidder And Must Be Submitted At The Bac Office, Administrative Building, Davao Prison And Penal Farm, B.e Dujali, Davao Del Norte Or By Email At Dppfbac@bucor.gov.ph. The Quotations Shall Be Received Not Later Than _________________________________. 4. The Bidder Must Submit A Copy Of The Following Documents, Together With The Proposal, To Ensure That The Said Bidder Is Technically, Legally, And Financially Capable To Undertake The Proposed Project: ● Valid And Current Mayor’s/business Permit; ● Philgeps Registration Number To Be Indicated In Rfq Form; ● Duly Notarized Omnibus Sworn Statement (for Abc Above 50,000.00) ● Valid And Current Income Business Tax Return (for Abc Above 500,000.00) 5. Dppf Reserves The Right To Waive Any Formality In The Responses To The Eligibility Requirements And To This Invitation. Dppf Further Reserves The Right To Reject All Proposals, Or Declare A Failure Of Small Value Procurement, Or Not Award The Contract, And Makes No Assurance That The Contract Shall Be Entered Into As A Result Of This Invitation Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders In Accordance With R.a. No. 9184 And Its Implementing Rules And Regulations. 6. For Any Clarification, You May Contact Ms Julie Joy B Divinagracia, Head, Bac Secretariat At Telephone No. 0917-102-9495 Or Email At Dppfbac@bucor.gov.ph. Csupt Divina S Camiña Bac Chairperson Terms And Conditions 1. Bidders Shall Provide The Correct And Accurate Information Required In This Form. 2. Payment Term: __________________________________________________________________ 3. Price Proposal Must Be Valid For The Period Of Thirty (30) Calendar Days From The Date Of Submission. 4. Price Proposal To Be Denominated In Philippine Peso (php), Include All Taxes And Duties And/or Levies Payable. 5. Proposals Exceeding The Abc Per Lot Shall Be Automatically Rejected. 6. The Award Of The Contract Shall Be Made To The Lowest Calculated And Responsive Proposal Per Lot, Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 7. Any Interlineations, Erasures, Or Overwriting Shall Be Valid Only If They Are Signed Or Initiated By The Bidder Or Any Of His/her Duly Authorized Representative/s. 8. Liquidated Damages Equivalent To One-tenth Of One Percent (0.001%) Of The Value Of The Goods Not Delivered Within The Prescribed Delivery Period Shall Be Imposed Per Day Of Delay. Dppf Shall Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open. Rfq Form Date: ___________________ The Bids And Awards Committee Davao Prison And Penal Farm Braulio E. Dujali, Davao Del Norte, 8106 Sir/madam: After Having Carefully Read And Accepted The Project Requirements, I/we Submit Our Proposal For The Item As Follows: Item No. Unit Item/s Description Qty State Of Compliance Bidder’s Offer Yes No Brand Name, Model, And Other Remarks Unit Price Total Amount 1. Tube Photocopier Toner, Tn217, Black 32 2. Cart Photocopier Toner, Tn216, Black 2 3. Cart Photocopier Toner, Tn216, Cyan 1 4. Cart Photocopier Toner, Tn216, Magenta 1 5. Cart Photocopier Toner, Tn216 Yellow 1 Note: - With Free Use Of Photocopier Machines - Please See Attached Detailed Technical Specifications Specifications: Photocopier Machine Colored Unit Specifications: - Colored Printing - Colored Scanning - 25 Copies Per Minute Photocopier Machines Black/monochrome Unit Specification: - Black Printing - Colored Scanning - 22 Copies Per Minute Common Unit Specifications: - Copier/printer/scanner - Usb/lan Port - Automatic Sorting - 25%-400% (reducer/enlarger) - Automatic Document Feeder - Supports Letter/legal/a4/a3 Paper Sizes - Automatic Back-to-back - Multiple Trays With Bypass - Touch Screen Control Panel - 220v Ac/60hz Power Requirements - Supports Win 7 & Higher Os - 1-999 Copies (continued Copying) - Must Comply W/ Energy Star Reqts Note: The Following Conditions S Hould Be Satisfied. - Free Use Of Photocopier Machines - Free Regular Monthly Visit - Free Installation And Lan Cable - Free Transportation Fee For The Technicians - Free Network Configuration - 72 Hours Lead Time For Unit Replacements - Free Delivery And Lifetime Services - Free Preventive Maintenance In Every Unit - 48hrs Lead Time For Repairs - Free Training For Machine Operators - On Call Service Technicians - Replacement Of Defective Parts Should Be Within 48 Hours And Shall Be Free Of Charge And Availability And Delivery Of Service Unit After 72 Hours In The Event Of Machine Breakdown With The Same Machine Specifications. - Product Offered Should Have Been In The Philippines Market For The Part 10 Years With Durable Quality. - Store Is Within 70km Radius From Davao Prison And Penal Farm. Total Offered: Approved Budget Of The Contract (abc): Philippine Peso Two Hundred Sixty-nine Thousand Two Hundred Fifty Only (php 269,250.00) Contract Period: 15 Days Signature Over Printed Name : __________________________________ (total) Amount Offered In Words And Figures: _________________________________________________ The Above-quoted Price Is Inclusive Of All Costs And Applicable Taxes. Very Truly Yours, Signature : __________________________________________ Printed Name : __________________________________________ Date :_______________________________________________________________________ Company Name :________________________________________________________________________ Contact Number :_______________________________________________________________________ Philgeps Registration Number :__________________________________________________________ Tin :_________________________________________________________________________