Credit Information Corporation Tender

Description November 30, 2024 Request For Quotation No.: 2024-hr(002)-npsvp-0068 Lease Of Transport Services For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony (negotiated Procurement – Small Value Procurement) Sir/madam: The Credit Information Corporation Through Office Of The President - Human Resource Management Office Invites You To Submit Your Quotation / Offer For The Item/s Described Below Using The Price Proposal Form (see Annex "a") Subject To The Terms And Conditions Stated In The Rfq And Terms Of Reference (see Annex “b”). Qty Uom Particulars Unit Cost (in Php) Approved Budget For The Contract (abc In Php) 2 Unit Lease Of Transport Services For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony 37,500.00 75,000.00 Contract Duration: December 10-11, 2024 Delivery Schedule: Makati City To Tagaytay, Vv. Submit Your Proposal, Together With The Following Documents, Duly Signed By You Or Your Duly Authorized Representative, Not Later Than December 3, 2024, 8:00 A.m. 1. Philgeps Certificate/number; 2. Mayor’s/business Permit For The Current Year; 3. Notarized Omnibus Sworn Statement (annex C); And 4. For Authorized Representatives: Spa (sole Proprietorship/partnership), Secretary’s Certificate Or Board Resolution (corporation). Note: Philgeps Platinum Registration Certificate May Be Submitted In Lieu Of Philgeps Number, And Mayor’s/business Permit For The Current Year Only One (1) Set Of Documents Certified To Be True Copies Of The Original Shall Be Required. Proposals And Other Documents Required Shall Be Sent Electronically To Procurementunit@creditinfo.gov.ph. Electronically Submitted Proposals And Documents Must Be Submitted On Or Before The Deadline Of Submission As Stated In This Rfq. Upon Determination Of Your Technical, Legal And Financial Eligibility, The Administration Unit Of The Cic Shall Undertake Negotiation With Your Company Based On The Technical Specifications For This Project. Phoebe Ann R. Wagan Administrative Services Officer V Annex "a" Price Proposal Form Date: _________________ Administrative Office Credit Information Corporation 6f, Exchange Corner Bldg., 107 Va Rufino St. Cor. Esteban St., Legaspi Village, Makati City Sir/madam: Having Examined The Request For Quotation No. Rfq No. Rfq No. 2024-hr(002)-npsvp-0068, Which Includes The Technical Specifications, The Receipt Of Which Is Hereby Duly Acknowledged, The Undersigned, Offer To, In Conformity With The Said Request For Quotation For The Sums Stated Hereunder: Qty Uom Particulars Unit Price (in Php) Total Bid Price In Php (inclusive Of Vat) 2 Unit Lease Of Transport Services For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony Total Bid Price In Words: ______________________________________________________ We Undertake, If Our Proposal Is Accepted, To Deliver The Goods/services As Identified In The Technical Specifications/terms Of Reference And In Accordance With The Delivery Schedule. Our Quotation Includes All Taxes, Duties And/or Levies Payable And Is Valid For A Period Of Thirty (30) Calendar Days Upon Issuance Of This Document. We Understand That The Cic Technical Working Group May Require From Us The Submission Of Documents That Will Prove Our Legal, Financial And Technical Capability To Undertake This Project. Until A Formal Contract Is Prepared And Executed, This Proposal, Together With Your Written Acceptance Thereof And The Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Or Any Proposal You May Receive. Dated This ________________. Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity Duly Authorized To Sign Proposal For And On Behalf Of: ___________________ Annex "b" Compliance Form Technical Specifications Lease Of Transport Services For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony Description Qty Uom Statement Of Compliance Lease Of Transport Services For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony A. Bus Minimum Specifications ● Vehicle Model : At Least 2015 To Present Model ● Type : Air-conditioned Tourist Bus ● Seating Capacity : At Least 49 Passengers ● No. Of Unit/s : Two (2) Units B. Rental Duration (36 Hours) ● 10 December 2024, 5:30am – Cic Identified Assembly/pick-up Area To Tagaytay ● 11 December 2024, 5:30pm - Tagaytay To Cic Designated Drop-off Area C. Vehicle Must Be In Good Working Condition ● Must Be Rfid-ready; ● Road-worthy Condition; ● Good Physical Appearance (no Broken Or Crack Mirrors, Intact And Functioning Engine); ● Vehicle Must Be In Excellent Mechanical Condition And Does Not Need Reconditioning, Passed A Smog And Safety Inspection, No Fluid Leak, And Free Of Any Mechanical Defects; ● Vehicle Must Be Duly Registered Under The Name Of The Rental Company; ● All Features And Vehicle Parts Must Be Functioning Well Such As But Not Limited To Vehicle Brakes, Signal Lights, Tire Pressure, And Air-conditioning System Among Other Relevant Parts/functions. D. Inclusions A. Inclusive Of Two (2) Professional Drivers For The Two (2) Rented Tourist Buses In Proper Attire And Shall Observe Professionalism During The Service; B. The Two (2) Professional Drivers Should Be An Organic/regular Personnel Of The Bus Company; C. Inclusive Of Meals And Drinks For The Driver Of Each Rented Vehicle; D. The Driver To Be Deployed Must Be Covid-19 Fully Vaccinated; E. Inclusive Of Fuel And Toll Fees Back-and-forth Covering The Rental Period Requirement. Official Receipts, Trip Tickets, And Other Supporting Documents As Deemed Necessary By The Cic Shall Be Submitted By The Provider For Payment Processing; F. Inclusive Of Vehicle And Passenger Insurance, Guaranteeing The Safety Of The Passengers From Accidents Caused By Human Error/failure, Mechanical Error/failure, Or Any Unfavorable Circumstance Where The Passenger Including Their Properties Were Involved. Any Damage Caused To The Vehicle Without The Direct Involvement Of The Passenger Shall Be Resolved And Fixed By The Rental Company; G. Inclusive Of Any Additional Charges In Case A Special Trip Permit From Ltfrb Will Be Required; H. In Case Of Replacement Of Vehicle Due To Justifiable Cause, The Rental Company Shall Immediately Replace The Unit/vehicle. The Replacement Vehicle Shall Be Similar, If Not Higher In Model And Requirements As Indicated In Section Ii-a Of This Terms Of Reference. I. Inclusive Of Maintenance And Repair Of The Vehicle. In Case Of Any Mechanical Error/failure, The Rental Company Shall Provide Repair Service And Shoulder The Cost For The Said Repair; E. Itinerary Of Travel Itinerary Location Date And Time 1. From Cic Identified Assembly/pick-up Area, Makati City 10 December 2024, Etd Is 6:00am 2. To Venue In Tagaytay 10 December 2024, Eta Is 8:00am-9:00am 3. From Venue In Tagaytay 11 December 2024, Etd Is 12:30pm To Cic Designated Drop-off Area, Makati City 11 December 2024, Eta Is 4:00pm-5:00pm F. Qualifications Of The Service Provider ● The Rental Bus Company Must Be A Philgeps Member With Good Standing ● Dot Accredited 1 Lot Comply Not Comply Terms Of Payment A.) Payment Shall Be Made Within 30 Days After Receipt Of The Billing Statement. B.) Price Quotation Shall Be Inclusive Of All Costs And Applicable Taxes. Payment Will Be On A Send Bill Arrangement. Statement Of Compliance Dated This ________________. Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity Duly Authorized To Sign Compliance For And On Behalf Of: ___________________ Annex "c" Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 5. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. _____________________________________ Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This __ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. ______ . Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Doc. No. ___ Page No. ___ Book No. ___ Series Of ____. Note: “sec. 12. Competent Evidence Of Identity – The Phrase “competent Evidence Of Identity” Refers To The Identification Of An Individual Based On: At Least One Current Identification Document Issued By An Official Agency Bearing The Photograph And Signature Of The Individual, Such As But Not Limited To, Passport, Driver’s License, Professional Regulations Commission Id, National Bureau Of Investigation Clearance, Police Clearance, Postal Id, Voter’s Id, Barangay Certification, Government Service And Insurance System (gsis) E-card, Social Security System (sss) Card, Philhealth Card, Senior Citizen Card, Overseas Workers Welfare Administration (owwa) Id, Ofw Id, Seaman’s Book, Alien Certificate Of Registration/immigrant Certificate Of Registration, Government Office Id, Certification From The National Council For The Welfare Of Disabled Persons (ncwdp), Department Of Social Welfare And Development (dswd) Certification; The Board Resolution Or Secretary’s Certificate Referring To The Said Board Resolution Designating The Bidder’s Authorized Representative And Signatory Need Not Specifically Indicate The Particular Project Where Such Authority Is Given Provided That The Said Authority Covers Activities By Cic.