Credit Information Corporation Tender

Description November 30, 2024 Request For Quotation No.: 2024-hr(002)-nplrpv-0067 Lease Of Venue For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony (negotiated Procurement – Lease Of Real Property And Venue) Sir/madam: The Credit Information Corporation Through Office Of The President - Human Resources Management Office Invites You To Submit Your Quotation / Offer For The Item/s Described Below Using The Price Proposal Form (see Annex "a") Subject To The Terms And Conditions Stated In The Rfq And Terms Of Reference (see Annex “b”). Qty Uom Particulars Unit Cost (in Php) Approved Budget For The Contract (abc) In Php 1 Lot Lease Of Venue For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony 501,600.00 501,600.00 Delivery Schedule: December 10-11, 2024 Submit Your Proposal, Together With The Following Documents, Duly Signed By You Or Your Duly Authorized Representative, Not Later Than December 3, 2024, 8:00 A.m. 1. Philgeps Certificate/number; 2. Mayor’s/business Permit For The Current Year; 3. Income/business Tax Return Note: Philgeps Platinum Registration Certificate May Be Submitted In Lieu Of Philgeps Number, And Mayor’s/business Permit For The Current Year Only One (1) Set Of Documents Certified To Be True Copies Of The Original Shall Be Required. Proposals And Other Documents Required Shall Be Sent Electronically To Procurementunit@creditinfo.gov.ph. Electronically Submitted Proposals And Documents Must Be Submitted On Or Before The Deadline Of Submission As Stated In This Rfq. Upon Determination Of Your Technical, Legal And Financial Eligibility, The Administration Unit Of The Cic Shall Undertake Negotiation With Your Company Based On The Technical Specifications For This Project. Phoebe Ann R. Wagan Administrative Services Officer V Annex "a" Price Proposal Form Date:______________ Administrative Office Credit Information Corporation 6f, Exchange Corner Bldg., 107 Va Rufino St. Cor. Esteban St., Legaspi Village, Makati City Sir/madam: Having Examined The Request For Quotation No. Rfq No. 2024-hr(002)-nplrpv-0067, Which Includes The Technical Specifications, The Receipt Of Which Is Hereby Duly Acknowledged, The Undersigned, Offer To, In Conformity With The Said Request For Quotation For The Sums Stated Hereunder: Qty Uom Particulars Statement Of Compliance Unit Price (in Php) Total Bid Price 1 Lot Lease Of Venue For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony Comply Not Comply Total Bid Price In Words: ______________________________________________________ We Undertake, If Our Proposal Is Accepted, To Deliver The Goods/services As Identified In The Technical Specifications/terms Of Reference And In Accordance With The Delivery Schedule. Our Quotation Includes All Taxes, Duties And/or Levies Payable And Is Valid For A Period Of Thirty (30) Calendar Days Upon Issuance Of This Document. We Understand That The Cic Technical Working Group May Require From Us The Submission Of Documents That Will Prove Our Legal, Financial And Technical Capability To Undertake This Project. Until A Formal Contract Is Prepared And Executed, This Proposal, Together With Your Written Acceptance Thereof And The Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Or Any Proposal You May Receive. Dated This . Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity Duly Authorized To Sign Proposal For And On Behalf Of: _______________ Annex "b" Compliance Form Technical Specifications Lease Of Venue For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony Description Qty Uom Statement Of Compliance Lease Of Venue For The Conduct Of Credit Information Corporation’s Year-end Corporate Activities And 18-day Campaign To End Vaw Closing Ceremony A. Venue Tagaytay, Available On December 10 To 11, 2024 With A Parking Area. B. Inclusions 1. Room Accommodation For 114 Guaranteed Pax. A. Fully Air-conditioned And Comfortable Rooms; B. With Toilet And Bath Including Bath Towels And Basic Toiletries; C. Must Structurally Sound And Safe For Occupancy With Access To Elevators, Stars, Fire Exits, Cctvs, And D. Must Have Access To Unlimited, Stable And Strong Wi-fi Connection. Check-in Date And Time Check-out Date And Time No. Of Night Type Of Rooms No. Of Pax December 10, 2024 (request For Early Check-in, 12:00nn If Available) December 11, 2024 12:00nn 1 Vip Rooms (with At Least 1 Queen-sized Bed Per Room) 4 Pax Option 1: Twin Sharing Rooms (2 Separate Single Bed) Option 2: Quad-sharing Rooms Or Dorm-type Rooms (whichever Is Available) 110pax 2. Full Board Meals. A. Day 1 - Am Snack, Lunch, Pm Snack, Dinner B. Day 2 - Breakfast, Am Snack, Lunch ● Breakfast: Managed Buffet With Breakfast Meal Options ● Am/pm Snacks: Breads, Pasta, And Other Available Snacks / Appetizers, With Refreshers ● Lunch And Dinner: Managed Buffet With 2 Main Dishes/viands (fish, Chicken, Pork, Or Beef,) Vegetable Sides, Steamed Rice, Dessert, And Soup ● Drinks: Bottomless Iced Tea Or Juice Drink Or Lemonade 3. Must Have A Training Conducive, Fully Air-conditioned Function Hall. A. Must Be Available For Upon Arrival And Until The Next Day. B. Table And Chairs To Accommodate The Participants (classroom Set-up Or Round Table Set Up) C. Two (2) Lcd Projectors And Screens With Split Screen Cord Available; D. Unlimited, Stable, And Strong Wi-fi Connection; E. 2 Wireless Microphones With Provision Of Batteries And 2 Microphone Stands For The Duration Of Use; F. Sound System With Audible Speakers; G. With Space And Table For Registration Area (secretariat Area) Inside The Function Room; H. At Least Two (2) Staff/attendants Available At Any Given Time Inside The Functions Room During The Sessions To Assist The Secretariat In Logistical Concerns; I. With First Aid Staff / Medical Team With Basic Medical Equipment And Supplies On Standby In Case Of Emergency; Free Use Of White Boards, White Board Markers, Etc.; J. One (1) Basic Welcome Tarpaulin/banner, K. Free-flowing Coffee And/or Tea And Drinking Water Throughout The Duration Of The Activity. 4. Well-maintained Building Facilities Such As: Water Supply And Toilet, Lighting System, Fire Escapes, Firefighting Equipment, Unlimited High-speed Wi-fi Internet Connection And Telecommunications, And Audio-visual Equipment. 5. Bids / Proposals / Quotations Will Be Rated In Accordance With The Technical Specifications Provided In Appendix B, Annex H Of Ra 9184 Revised Implementing Rules And Regulations. C. Qualification Of The Service Provider ● With A Passing Rate Of 70% In The Table Of Rating Factors For Lease Of Venue (appendix B) ● The Venue Must Be A Philgeps Member With Good Standing ● Dot Accredited ● With Updated Business Permits/registrations ● With At Least 3 To 5 Years In Operations ● With List Of Government Agencies That Conducted Their Event In The Venue 1 Lot Comply Not Comply Terms Of Payment A.) Payment Shall Be Made Within 30 Days After Receipt Of The Billing Statement. B.) Price Quotation Shall Be Inclusive Of All Costs And Applicable Taxes. Payment Will Be On A Send Bill Arrangement. Statement Of Compliance Dated This ___________ . Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity Duly Authorized To Sign Compliance For And On Behalf Of: ______________________