Credit Information Corporation Tender

Description November 19, 2024 Request For Quotation No.: 2024-cims(030,031,037&046)-npsvp-0062 Procurement Of Various Ict Equipment For Command Center And Boardroom (negotiated Procurement – Small Value Procurement) Sir/madam: The Credit Information Corporation Through Credit Information Management Services Invites You To Submit Your Quotation / Offer For The Item/s Described Below Using The Price Proposal Form (see Annex "a") Subject To The Terms And Conditions Stated In The Rfq And Terms Of Reference (see Annex “b”). Lot Particulars Qty Uom Unit Cost (in Php) Approved Budget For The Contract (abc In Php) 1 Procurement Of Various Ict Equipment For Command Center And Boardroom 1.) Command Center And Boardroom Monitors (65-inch) Television Set 2 Unit 64,400.00 128,800.00 2.) Command Center And Boardroom Monitors (55-inch) Television Set 4 Unit 20,500.00 82,000.00 3.) Video Conferencing Equipment Camera 1 Unit 75,500.00 75,500.00 4.) Noise Cancelling Headsets And Higher 120 Unit 1,560.00 187,200.00 5.) Hdmi Cables 6 Unit 1,166.67 7,000.00 Total Abc In Php (inclusive Of Vat) 480,500.00 Delivery Schedule: Within Fifteen (15) Calendar Days Upon Receipt Of Notice To Proceed And Completion Of Pre-work Activities (e.g. Installation/setup). Delivery Site: 6f, Exchange Corner Bldg., 107 Va Rufino St. Cor. Esteban St., Legaspi Village, Makati City Note: Manner Of Award Will Be On A Lot Basis. Bids Received In Excess Of The Approved Budget For Contract (abc) Shall Be Automatically Rejected At The Opening Of The Quotations. Supplier/s Who Submits The Lowest Calculated And Responsive Quotation Shall Be Eligible For Award. Submit Your Proposal, Together With The Following Documents, Duly Signed By You Or Your Duly Authorized Representative, Not Later Than November 25, 2024, 5:00 P.m. 1. Philgeps Certificate/number; 2. Mayor’s/business Permit For The Current Year; 3. Notarized Omnibus Sworn Statement (annex C); And 4. For Authorized Representatives: Spa (sole Proprietorship/partnership), Secretary’s Certificate Or Board Resolution (corporation). Note: Philgeps Platinum Registration Certificate May Be Submitted In Lieu Of Philgeps Number, And Mayor’s/business Permit For The Current Year Only One (1) Set Of Documents Certified To Be True Copies Of The Original Shall Be Required. Proposals And Other Documents Required Shall Be Sent Electronically To Procurementunit@creditinfo.gov.ph. Electronically Submitted Proposals And Documents Must Be Submitted On Or Before The Deadline Of Submission As Stated In This Rfq. Upon Determination Of Your Technical, Legal And Financial Eligibility, The Administration Unit Of The Cic Shall Undertake Negotiation With Your Company Based On The Technical Specifications For This Project. Phoebe Ann R. Wagan Administrative Services Officer V Price Proposal Form Annex "a" Date: Administrative Office Credit Information Corporation 6f, Exchange Corner Bldg., 107 Va Rufino St. Cor. Esteban St., Legaspi Village, Makati City Sir/madam: Having Examined The Request For Quotation No. Rfq No. 2024-cims(030,031,037&046)-npsvp-0062, Which Includes The Technical Specifications, The Receipt Of Which Is Hereby Duly Acknowledged, The Undersigned, Offer To, In Conformity With The Said Request For Quotation For The Sums Stated Hereunder: Lot Particulars Qty Uom Unit Cost (in Php) Bid Price In Php (inclusive Of Vat) 1 Procurement Of Various Ict Equipment For Command Center And Boardroom 1.) Command Center And Boardroom Monitors (65-inch) Television Set 2 Unit 2.) Command Center And Boardroom Monitors (55-inch) Television Set 4 Unit 3.) Video Conferencing Equipment Camera 1 Unit 4.) Noise Cancelling Headsets And Higher 120 Unit 5.) Hdmi Cables 6 Unit Total Abc In Php (inclusive Of Vat) Total Bid Price In Words: We Undertake, If Our Proposal Is Accepted, To Deliver The Goods/services As Identified In The Technical Specifications/terms Of Reference And In Accordance With The Delivery Schedule. Our Quotation Includes All Taxes, Duties And/or Levies Payable And Is Valid For A Period Of Thirty (30) Calendar Days Upon Issuance Of This Document. We Understand That The Cic Technical Working Group May Require From Us The Submission Of Documents That Will Prove Our Legal, Financial And Technical Capability To Undertake This Project. Until A Formal Contract Is Prepared And Executed, This Proposal, Together With Your Written Acceptance Thereof And The Notice Of Award, Shall Be Binding Upon Us. We Understand That You Are Not Bound To Accept The Lowest Or Any Proposal You May Receive. Dated This . Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity/position/designation Duly Authorized To Sign Proposal For And On Behalf Of: Annex "b" Compliance Form Technical Specifications Procurement Of Various Ict Equipment For Command Center And Boardroom 1. Overview The Credit Information Corporation (cic) Is A Government-owned Corporation Mandated To Establish A Comprehensive And Centralized Credit Information System (cis) For The Collection And Dissemination Of Fair And Accurate Information Relevant To, Or Arising From Credit And Credit-related Activities Of All Entities Participating In The Financial System That May Yield Data On Creditworthiness And Payment Behavior. To Sustain This Mandate The Cis Must Be Available To Provide Credit Information When Needed By The Credit Industry To Improve Decision Making And Reduce Credit Risks. Effective And Efficient Management Of The Underpinning Resources Of The Cis Therefore Is Cic’s Utmost Concern To Ensure Continuous Availability And Optimum Performance Of The System. 2. Scope The Project Covers The Procurement Of The Items: Six (6) Units Of Television Sets With Stands (two 65-inch Units And Four 55-inch Units), One (1) Unit Of Video Conferencing Camera, And One Hundred Twenty (120) Units Of Noise Canceling Headsets And Higher (usb) Including Six (6) Hdmi Cables With A Minimum Length Of 5. Activities Include: ● Purchase And Delivery Of The Items For Procurement In The Main Office At Makati City. ● Installation And Setup Of The Procured Items. 3. Definition Of Terms Term Definition High-definition Multimedia Interface (hdmi) It Is A Standard For Transmitting High-quality Audio And Video Signals. It Was Developed By Hitachi, Matsushita, And Sony To Replace Analog Audio/video Cables Like The Dvi Connector, Which Is Still Used In Some Applications. Universal Serial Bus (usb) It Is A Mechanism Used To Connect Peripheral Devices To Computers. Before The Advent Of Usb Technology, A Pc Typically Included One Or Two Serial Connections, A Parallel Port, Keyboard And Mouse Connectors, And In Some Instances, A Joystick Port. Video Conferencing It Is A Live Video-based Meeting Between Two Or More People In Different Video-enabled Conferencing People To Meet And Collaborate Face To Face Long Distance By Transmitting Audio, Video, Text, And Presentations In Real-time Through The Internet.locations Devices. Using Video Multiple Allows Service Level Agreement (sla) A Commitment Between A Service Provider And A Client. Particular Aspects Of The Service – Quality, Availability, Responsibilities – Are Agreed Between The Service Provider And The Service User. --definitions Are Retrieved From Wikipedia, Google 4. Responsibilities Of The Cic Cic’s Responsibilities Concerning This Project Are As Follows: ● The Credit Information Corporation (cic) Will Provide The Service Provider’s Authorized Representative Access To Its Premises, Equipment, And Facilities Located Therein To Perform Its Obligations, Provided That Such Representative Shall Be Accompanied By The Duly Assigned Personnel Of The Cic Technical Support Department. ● Secure The Necessary Access Pass And Building Permit Required By The Facility Administrator And Assume Responsibility For The Safe Custody And Use Of The Equipment Installed By The Service Provider. ● Monitor The Provided Services And Verify If The Parameters Under The Service Level Agreement Are Met And Performed By The Vendor. ● Issuance Of A Certificate Of Inspection And Acceptance To The Service Provider Upon Successful Completion Of The Agreed Activities Certifying That The Service Provider Conforms To All Requirements Stipulated In This Document. 5. Requirements 5.1. Technical Requirements Item Details Statement Of Compliance “comply” Or Proof/evidence Of Compliance “not Comply” 1. Command Center And Boardroom Monitors (65-inch) Television Sets ● Two (2) 65-inch Units 60hz Android Google Tv With 4k Up Hdr Display Units (or Better) Specs: ● Android Google Tv ● 65 Inch ● 60hz ● 4k Hdr Display ● (see Specs Info Next Page) ● Bundle: Tv Mobile Stand General Specs: ● Tv Mobile Stand Floor Cart For 32-65 Inches Tv Adjustable 32-65 Inch ● Removable Cart Tv ● Landscape/portrait View ● Tv Dashboard With 32-bit A55x4 1.3ghz Cpu Core And Gpu Core G31 Mp2 800mhz Certified By Google Tv. ● Wi-fi Connectivity 2.4g/5g, Usb 2.0 And Bluetooth Bt5.0 Hdmi2.1/hdmi1.4 ● Audio Power 2x9.5w, Dolby Audio With Refresh Rate Of 60hz, Hdr10, 4k Resolution And Panel Resolution Of 3840’2160; Aspect Ratio Of 16:9 2. Command Center And Boardroom Monitors (55-inch) Television Sets ● Four (4) 55-inch 60hz Android Google Tv With 4k Up Hdr Display Units (or Better) Specs: ● Android Google Tv ● 55 Inch ● 60hz ● 4k Hdr Display ● Bundle: Tv Mobile Stand General Specs: ● Tv Mobile Stand Floor Cart For 32-65 Inches Tv Adjustable 32-65 Inch ● Removable Cart Tv ● Landscape/portrait View ● Tv Dashboard With 32-bit A55x4 1.3ghz Cpu Core And Gpu Core G31 Mp2 800mhz Certified By Google Tv. ● Wi-fi Connectivity 2.4g/5g, Usb 2.0 And Bluetooth Bt5.0 Hdmi2.1/hdmi1.4 ● Audio Power 2x9.5w, Dolby Audio With Refresh Rate Of 60hz, Hdr10, 4k Resolution And Panel Resolution Of 3840’2160; Aspect Ratio Of 16:9 3. Video Conferencin G Equipment Camera One (1) Unit Of Video Conferencing Camera For Mid To Large-size Conference Room. ● 1 Ptz Camera, 1 Tabletop Speaker, Microphone, And Remote Control Technical Specs: Camera: ● Smooth Motorized Pan, Tilt, And Zoom Controlled From Remote Or Console ● 260 Degrees Pan, 130 Degrees Tilt ● 10x Lossless Hd Zoom ● 90 Degrees Field Of View ● Full Hd 1080p 30fps ● Autofocus Remote Control: ● Dockable ● 8.5 M/28-foot Range Speakerphone: ● Full Duplex Performance ● Acoustic Echo Cancellation ● Noise Reduction Technology ● Ultra Wideband Audio ● Bluetooth And Nfc Wireless Technology ● Lcd For Caller Id, Call Duration, And Other Functional Response ● Leds For Speakerphone Streaming, Mute, Hold, And Bluetooth Wireless Pairing ● Touch Controls For Call Answer/end, Volume, And Mute. Bluetooth – Plus Camera Ptz, “home” Present, And Far-end Control Microphones: ● Four Omnidirectional Microphones Supporting A 20-foot Diameter Range ● Frequency Response: 100hz-11khz ● Sensitivity: -28db +/-3db ● Distortion: <1% @1khz At 106db Speakers: ● Frequency Response: 120hz-14khz ● Sensitivity: 83dbspl +/-3db At1w/1m ● Distortion: <5% From 200hz ● Max Output: 91dbspl Hub/cable: ● Central Mountable Hub For Connection Of All Components ● Two Cables For Connections Between Hub And Camera/speakerphone (length:5m/16’) ● One Usb Cable For Connection To Pc/mac (length: 3m/9.8’) Mount: ● Dual-purpose Mount For Wall Placement Or For Elevating The Camera On A Table Compliance And Tools: ● Usb 2.0 Complaint ● Downloadable Diagnostic Tool ● Field Upgradable Firmware Tool ● Downloadable App Plug-in For Advanced Feature Support 4. Noise-cance Ling Headsets One Hundred Twenty (120) Units Of Noise-canceling Headsets (usb), Usb Port (type-a Or Type-c Or Both) With Digital Audio, Bi-directional Specs: ● Cable Length: 1.8 M ● Microphone Type: Bi-directional ● Input Impedance: 22 Ohms ● Sensitivity (headphone): 115 Db +/-3 Db ● Sensitivity (microphone): -42 Dbv/pa +/- 3 Db ● Frequency Response (headset): 20 Hz - 20 Khz ● Frequency Response (microphone): 100 Hz - 16 Khz Warranty Information: ● 2-year Limited Hardware Warranty Compatibility: ● Windows®, Macos, Or Chromeostm And Popular Calling Platforms. ● Usb Port 1type A Port Or Adapter 5. Hdmi Cables Specs: ● Six (6) Units Of Hdmi Cables* Only With A Length Of A Minimum Of 5 Meters With 4k Above Resolution *note: Not 6 Cables Per Tv A. General Requirements Statement Of Compliance “comply” Or “not Comply” Proof/evidence Of Compliance I. Must Include One (1) Warranty For All The Items To Be Provided By The Manufacturer (command Center Boardroom Monitors Both 65 And 55 Inch) Television Sets, Video Conferencing Equipment Camera, And Hdmi Cables) And 2-year Limited Hardware Warranty For Noise Canceling Headsets And Higher. Ii. These Products Are Eligible For One (1) Week Outright Replacement If: ● It Shows Defects In Equipment/unit. ● It Malfunctions Or Is Not Working As Intended Under Normal Use. (command Center Boardroom Monitors (65 And 55 Inch) Television Sets, Video Conferencing Equipment Camera, Noise Canceling Headsets, And Hdmi Cables). 6. Schedule Of Delivery The Service Provider Shall Commence The Delivery Of The Items Within Fifteen (15) Calendar Days Upon Receipt Of The Notice To Proceed And Completion Of Pre-work Activities (e.g. Installation/setup). 7. Terms Of Payment Payment Shall Be Made On The Following: 1. Payment Shall Be Made Once The Delivery And Installation Are Completed Subject To Submission Of The Billing Statement And Other Supporting Documents And Reports By The Sp, Subject To The Issuance Of The Certificate Of Satisfactory Service By Cic. 2. The Start Of Billing Shall Be Based On The Date Of Issuance Of The “certificate Of Acceptance”. Statement Of Compliance Dated This . Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity/position/designation Duly Authorized To Sign Compliance For And On Behalf Of: Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; Annex "c" 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A) Carefullyexamineallofthebiddingdocuments; B) Acknowledgeallconditions,localorotherwise,affectingtheimplementationof The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquireorsecuresupplemental/bidbulletin(s)issuedforthe[nameofthe Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity; And 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. . Witness My Hand And Seal This Doc. No. Page No. Book No. Series Of . Note: Identity” Refers To The Identification Of An Individual Based On: At Least One Current Identification Document Issued By An Official Agency Bearing The Photograph And Signature Of The Individual, Such As But Not Limited To, Passport, Driver’s License, Professional Regulations Commission Id, National Bureau Of Investigation Clearance, Police Clearance, Postal Id, Voter’s Id, Barangay Certification, Government Service And Insurance System (gsis) E-card, Social Security System (sss) Card, Philhealth Card, Senior Citizen Card, Overseas Workers Welfare Administration (owwa) Id, Ofw Id, Seaman’s Book, Alien Certificate Of Registration/immigrant Certificate Of Registration, Government Office Id, Certification From The National Council For The Welfare Of Disabled Persons (ncwdp), Department Of Social Welfare And Development (dswd) Certification; The Board Resolution Or Secretary’s Certificate Referring To The Said Board Resolution Designating The Bidder’s Authorized Representative And Signatory Need Not Specifically Indicate The Particular Project Where Such Authority Is Given Provided That The Said Authority Covers Activities By Cic. Day Of [month] [year]. Name Of Notary Public “sec. 12. Competent Evidence Of Identity – The Phrase “competent Evidence Of