Credit Information Corporation Tender

Description December 15, 2024 Request For Quotation No.: 2024-cims(052)-npsvp-0063 Procurement Of Heavy Duty Industrial Shredder (negotiated Procurement – Small Value Procurement) Sir/madam: The Credit Information Corporation Through Credit Information Management Services Invites You To Submit Your Quotation / Offer For The Item/s Described Below Using The Price Proposal Form (see Annex "a") Subject To The Terms And Conditions Stated In The Rfq And Terms Of Reference (see Annex “b”). Qty Uom Particulars Unit Cost (in Php) Approved Budget For The Contract (abc) In Php 1 Unit Procurement Of Heavy Duty Industrial Shredder 51,000.00 51,000.00 Delivery Schedule: Within Thirty (30) Calendar Days Upon Receipt Of Notice To Proceed Delivery Site: 6f, Exchange Corner Bldg., 107 Va Rufino St. Cor. Esteban St., Legaspi Village, Makati City Submit Your Proposal, Together With The Following Documents, Duly Signed By You Or Your Duly Authorized Representative, Not Later Than December 18, 2024, 5:00 P.m. 1. Philgeps Certificate/number; 2. Mayor’s/business Permit For The Current Year; 3. Notarized Omnibus Sworn Statement (annex C); And 4. For Authorized Representatives: Spa (sole Proprietorship/partnership), Secretary’s Certificate Or Board Resolution (corporation); Note: Philgeps Platinum Registration Certificate May Be Submitted In Lieu Of Philgeps Number, And Mayor’s/business Permit For The Current Year Only One (1) Set Of Documents Certified To Be True Copies Of The Original Shall Be Required. Proposals And Other Documents Required Shall Be Sent Electronically To Procurementunit@creditinfo.gov.ph. Electronically Submitted Proposals And Documents Must Be Submitted On Or Before The Deadline Of Submission As Stated In This Rfq. Upon Determination Of Your Technical, Legal And Financial Eligibility, The Administration Unit Of The Cic Shall Undertake Negotiation With Your Company Based On The Technical Specifications For This Project. Phoebe Ann R. Wagan Administrative Services Officer V Administration Unit Credit Information Corporation 4f, Exchange Corner Bldg., 107 Va Rufino St. Cor. Esteban St., Legaspi Village, Makati City Sir/madam: Having Examined The Request For Quotation No. Rfq No. 2024-cims(052)-npsvp-0063, Which Includes The Technical Specifications, The Receipt Of Which Is Hereby Duly Acknowledged, The Undersigned, Offer To, In Conformity With The Said Request For Quotation For The Sums Stated Hereunder: Annex "a" Price Proposal Form Qty Uom Particulars Unit Cost (in Php) Bid Price In Php (inclusive Of Vat) 1 Unit Procurement Of Heavy Duty Industrial Shredder Total Bid Price In Words: We Undertake, If Our Proposal Is Accepted, To Deliver The Goods/services As Identified In The Technical Specifications/terms Of Reference And In Accordance With The Delivery Schedule. Our Quotation Includes All Taxes, Duties And/or Levies Payable And Is Valid For A Period Of Thirty (30) Calendar Days Upon Issuance Of This Document. We Understand That The Cic Technical Working Group May Require From Us The Submission Of Documents That Will Prove Our Legal, Financial And Technical Capability To Undertake This Project. Until A Formal Contract Is Prepared And Executed, This Proposal, Together With Your Written Acceptance Thereof And The Notice Of Award, Shall Be Binding Upon Us. Date: We Understand That You Are Not Bound To Accept The Lowest Or Any Proposal You May Receive. Dated This . Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity/position/designation Duly Authorized To Sign Proposal For And On Behalf Of: Annex "b" Compliance Form Technical Specifications Procurement Of Heavy Duty Industrial Shredder 1. Overview The Credit Information Corporation (cic) Is Mandated To Collect And Aggregate Borrower Credit Data To Assess Creditworthiness, Ensuring Compliance With The National Privacy Commission's (npc) Guidelines On The Secure Disposal Of Data, Especially For Materials Containing Personal Information And Sensitive Personal Information. To Maintain An Effective, Efficient System And Deliver Excellent Service To Data Subjects, The Cic Data Privacy Officer (dpo) Will Procure A Heavy-duty Industrial Shredder For Use By The Credit Information Management Services Group (cimsg). This Shredder Will Support The Secure Disposal And Destruction In Accordance With The Disposal Policy Of Npc Whereas Physical Records Shall Be Disposed Of Through Shredding, While Digital Files Shall Be Anonymized. In All Instances, The Manner Of Disposal Shall Ensure That The Personal Information Shall No Longer Be Retrieved, Processed, Or Accessed By Unauthorized Persons. It Can Also Be Used To Securely Destroy Large Volumes Of Paper Documents, Such As Unofficial Copies, Uncontrolled And Excess Materials, Expired Records, And Similar Items. 2. Purpose To Procure A Heavy-duty Industrial Shredder For The Efficient And Secure Destruction Of High-volume Unofficial Documents, Uncontrolled And Excess Copies, And Expired Paper Materials. This Shredder Will Also Be Used For Records Disposal Activities Approved By The National Archives Of The Philippines (nap). 3. Technical Requirements / Specifications The Service Provider (sp) Shall Be Able To Provide The Following: Item Quantity/ Uom Specifications Statement Of Complianc E “comply” Or “not Comply” Evidence Of Compliance Procurement Of Heavy Duty Industrial Shredder 1 1 Unit ● Cut Type: Straight Cut/cross-cut/strip Cut ● Shred Capacity: 14 Or More ● Shred Size: 4.0 X 10 Mm Or More ● Feed Type: Papers, Papers With Staples, Credit Cards, Cds/dvds ● Waste Bin Volume: At Least 40 Liters ● Motor Thermal Protection: 24-hour Continuous Duty Motor Without Overheating Or Duty Cycles Other Requirement: The Supplier Must Have Accredited/authorized Service Centers Within Metro Manila. Warranty The Service Provider Should Warrant/comply With The Following: 1. Warranties Against Manufacturing Defects, As Well As Parts And Service 2. Warranty Period/s: At Least One (1) Year 3. Warranty Shall Commence Upon Issuance Of The Inspection And Acceptance Report (iar) By The Inspection And Acceptance Committee And End-user. 4. Delivery And Terms Of Payment 1. The Delivery Shall Be Completed Within 30 Calendar Days From The Receipt Of The Notice To Proceed. 2. The Place Of Delivery Shall Be At 6th Flr. Exchange Corner Bldg., 107 Va Rufino St. Cor. Esteban St., Legaspi Village, Makati City. 3. Delivery Shall Be Consistent With The Following Requirements: Item Quantity Supporting Documents Heavy Duty/ Industrial Shredder 1 Unit Instruction Manual, Warranty Certificate, Delivery Receipt And Sales Invoice/billing Statement/statement Of Account Dated This 4. One Hundred Percent (100%) Of The Contract/p.o. Price Shall Be Made Upon Complete Delivery, Installation, Inspection, And Acceptance. Statement Of Compliance . Signature Of Authorized Representative Printed Name Of Authorized Representative Capacity/position/designation Duly Authorized To Sign Compliance For And On Behalf Of: Omnibus Sworn Statement Republic Of The Philippines ) City/municipality Of ) S.s. Affidavit Annex "c" I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Procurement Agent If Engaged, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A) Carefullyexamineallofthebiddingdocuments; B) Acknowledgeallconditions,localorotherwise,affectingtheimplementationof The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquireorsecuresupplemental/bidbulletin(s)issuedforthe[nameofthe Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity; And 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This __ Day Of ___, 20__ At ____________, Philippines. Bidder’s Representative/authorized Signatory Subscribed And Sworn To Before Me This Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, With No. . Witness My Hand And Seal This Doc. No. Page No. Book No. Series Of . Note: Identity” Refers To The Identification Of An Individual Based On: At Least One Current Identification Document Issued By An Official Agency Bearing The Photograph And Signature Of The Individual, Such As But Not Limited To, Passport, Driver’s License, Professional Regulations Commission Id, National Bureau Of Investigation Clearance, Police Clearance, Postal Id, Voter’s Id, Barangay Certification, Government Service And Insurance System (gsis) E-card, Social Security System (sss) Card, Philhealth Card, Senior Citizen Card, Overseas Workers Welfare Administration (owwa) Id, Ofw Id, Seaman’s Book, Alien Certificate Of Registration/immigrant Certificate Of Registration, Government Office Id, Certification From The National Council For The Welfare Of Disabled Persons (ncwdp), Department Of Social Welfare And Development (dswd) Certification; The Board Resolution Or Secretary’s Certificate Referring To The Said Board Resolution Designating The Bidder’s Authorized Representative And Signatory Need Not Specifically Indicate The Particular Project Where Such Authority Is Given Provided That The Said Authority Covers Activities By Cic. Day Of [month] [year]. Name Of Notary Public “sec. 12. Competent Evidence Of Identity – The Phrase “competent Evidence Of