COUNCIL FOR THE WELFARE OF CHILDREN, DSWD Tender

Description Request For Proposal Procurement Of Consultancy Services (firm (organization/institution) Or Individual) For The Development Of Guidelines In The Media Reporting/coverage On Children For A Maximum Of 150 Calendar Days Rfp No. 24-0068 Np-svp 1. The Council For The Welfare Of Children (cwc), Through Its Bids And Awards Committee (bac), Intends To Apply The Sum Of Four Hundred Eighteen Thousand Pesos Only (₱418,000.00) Being The Approved Budget For The Contract (abc) For The Procurement Of Consultancy Services (firm (organization/institution) Or Individual) For The Development Of Guidelines In The Media Reporting/coverage On Children For A Maximum Of 150 Calendar Days (rfp No. 24-0068 Np-svp); 2. The Cwc Is Mandated To Organize Inter-agency Meetings To Strengthen Collaboration And Ensure Adherence To Regulations And Provisions Outlined In Ra 11188 Or The Special Protection Of Children In Situations Of Armed Conflict Act, With An Overarching Focus On Safeguarding The Welfare Of Children In The Said Context. The Primary Objective Was For The Member Agencies To Collaborate And Share Best Practices In Addressing And Dealing With Matters Regarding The Implementation Of Ra 11188, Harmonizing Their Protocol, And Avoiding Conflicts In Their Csac Programs. The Children In Situations Of Armed Conflict Advocacy And Communication Planning Workshop Was Initiated By The Cwc, As The Chair Of The Inter-agency Council On Children In Situations Of Armed Conflict (iac-csac) – An Entity Established By The Virtue Of Republic Act No. 11188. Based On The Workshop Outputs, One Of The Main Issues To Be Addressed Was The Lack Of Knowledge On And Importance Of The Csac Law. The Participants Identified Key Audiences That Can Advocate The Rights Of Children In Situations Of Armed Conflict, Irrespective Of The Circumstances. Influences Such As Media And Content Creators, Were Considered To Have A Key Role In Mainstreaming The Csac Law. If Informed, They Can Provide Significant Contributions In Sharing The Advocacy Of Csac. They Also Have The Role And Responsibility To Push For Accountability Among Duty Bearers. The Iac-csac, Through The Cwc, Envisions The Development Of Guidelines In The Media Reporting And Coverage Of Cases On Children, Which Contains Operational Definitions Or Proper Terminologies And Reporting Ethics, Among Others, And Is Relevant To The Current Issues And Corresponding Laws On Children. This Is To Level-off The Understanding Of The Relevant Child Protection Laws, Including Csac, And Its Implications To The Work Of Communication Professionals And Media Practitioners, Including Content Creators. Media Practitioners And Content Creators Must Gain Complete Awareness On How To Strengthen And Promote Children’s Rights While Adhering To Objective, Factual, And Child-sensitive Reporting, Without Compromising Their Right. Thus, This Procurement Requirement To Hire A Consultancy Services (firm/individual) For The Development Of Guidelines In The Media Reporting/coverage On Children. 3. Scope Of Work And Functions Of The Consultant The Consultant’s Scope Of Work And Functions Are As Follows: • Mapping And Review Of Existing Media Guidelines And Other Relevant Documents, Including Those Undertaken By Other Organization; • Analysis Of Communication Gaps/issues On The Media Reporting/coverage/ Portrayal Of Children; • Consultation Meeting/s With Cwc And/or Stakeholders; • Prepare And Facilitate The Consultation/ Validation Workshop/s Based On The Technical Work Plan Or Inception Report; • Develop The Draft Media Guidelines, And Revise/enhance As Necessary; • Develop The Translated Versions Of The Media Guidelines Into Philippine Native Languages. 4. Expected Output/deliverables The Consultant’s Expected Output/deliverables Are: • Provide A Performance Security Amounting To 5% Of The Total Contract Price Awarded Upon The Issuance And Conforme Of Notice Of Award; • Inception To Include Details Of The Activities With Proposed Methodology And Timeline, And Initial Mapping/review Of Existing Media Guidelines Or Other Relevant Documents, Including Those Undertaken By Other Organizations; • Minutes Or Documentation Of The Consultation Meeting/s Attended; • Engage Resource Speakers Or Industry Practitioners, As Necessary Who May Support In The Delivery Of The Course And Topics; • Prepare And Conduct Actual Facilitation Of The Consultation Workshop And Consultation/validation/pilot-testing Of The Media Guidelines (online/face-to-face/hybrid); • Minutes Or Documentation Of The Consultation Workshop Including The Breakout Sessions, Meetings And Consultation/ Validation/ Pilot-testing; • Provide Digital Copies Of Handouts And Workshop Materials; • Develop Key Messages Which Can Be Used By The Media Practitioners When Covering/featuring News Reports Or Stories On Children; • Draft And Enhanced Media Guidelines In The Reporting/covering Of News/stories On Children; • Develop The Translated Versions Of The Media Guidelines Into Philippine Native Languages; • Submit A Terminal Report Containing The Entire Documentation And Assessment Of The Consultation/ Validation/ Pilot-testing Of The Media Guidelines, Together With The Communication Gap Analysis, And Recommendations For Future Undertakings. The Consultant Shall Work Under The Direct Supervision Of The Public Affairs And Information Office (paio) And In Coordination With The Office Of The Executive Director. 5. The Qualifications And Requirements Must Be Met Prior To Engaging Its Services; It Shall Be Evaluated By The End-user (paio) And The Bids And Awards Committee (bac) Based On The Following Technical Evaluation Criteria: Criteria Rating A. Educational Background Qualification Requirements Of The Individual Or Head Consultant Of The Organization/institution 25% • Graduate Of A Four-year Course In Any Of These Field: Mass Communication, Public Relations, Advertising, Marketing, Visual Communication, Multimedia Rats, Development Communication, And Other Communication Related Courses; • Master’s Degree In A Relevant Discipline Is Preferred (a Doctorate Is An Advantage, But Not Required); • Engage In Education, Consulting, And Training Services In The Field Of Communications And/or Other Similar Or Related Activities For At Least Five (5) Years; And B. Work Experience/s Qualification Requirements Of The Individual Or Head Consultant Of The Organization/institution 75% • With Previous Or Ongoing Engagements With At Least Five (5) Institutions In A Similar Or Related Program Or Activity, And Any Of Which Were Engagements With National Or Regional Government Agency, Local Government Organization, Or Any Instrumentalities Of The Government • Has A Minimum Of Five (5) Years’ Relevant-working Experience And Has An Extensive Work Experience/ Proven Professional Record Of Working In The Field Of Advocacy And/or Communications, Policy, Campaign, And Other Related Disciplines • Identified Or Designated Resource Person And/or Facilitator/s Must Be A Graduate Of A Four-year Course With At Least Three (3) Years Of Work Experience In Delivering Programs Or Services In The Field Of Advocacy And/ Or Communications Total 100% 6. The Cwc Now Invites Interested Eligible Local Firm (organization Or Institution) Or Individual Consultancy Services To Submit The Following At The Cwc Office Located At No. 10 Apo St., Santa Mesa Heights, Quezon City And/or Email To Bac@cwc.gov.ph Cc: Cwcbac@gmail.com (subject Format: Rfp No. – Service Provider’s Name) Not Later Than 24 April 2024, 12:00 Nn: For Individual (one Person Only) Who Will Participate A. Expression Of Interest B. Inception Report / Consultancy Work Plan With Detailed Technical And Financial Proposal C. Curriculum Vitae / Resume D. Professional Id And Tin Id E. Portfolio Of Sample Completed Works F. Bir Certificate Of Registration G. Certification From At Least 2 Previous Clients With Satisfactory Rating H. Philgeps Registration Details I. Duly Notarized Original Signed Omnibus Sworn Statement For Firm (a Team Or A Set Of Individuals Who Works Under A Company/firm/ Organizations/institutions) Who Will Participate A. Expression Of Interest B. Inception Report / Consultancy Work Plan With Detailed Technical And Financial Proposal C. Company Profile And Organization Chart D. Statement Of All Ongoing And Completed Government Contracts Similar In Nature And Complexity Of Project To Be Bid E. Statement Of The Consultant Specifying Its Nationality And Confirming That Those Who Will Actually Perform The Service Are Registered Professionals Authorized By The Appropriate Regulatory Body To Practice Those Professions And Allied Professions F. The Company’s Latest Audited Financial Statements, Stamped By The Bir Or Its Duly Accredited And Authorized Institutions G. Valid Mayor’s Permit H. Phigeps Registration Details I. Valid Registration Certificate From Sec, Dti Or Cda J. Valid Tax Clearance Per Eo 398 S 2005 As Finally Reviewed And Approved By The Bir K. Duly Notarized Original Signed Omnibus Sworn Statement L. Certification From At Least 2 Previous Clients With Satisfactory Rating 7. The Maximum Period Of Contract Will Be One Hundred Fifty (150) Calendar Days And The Total Approved Budget For The Contract (abc) Is Inclusive Of Applicable Taxes With The Following Terms Of Payment: Tranche (a) / Key Tasks (b) / Expected Output (c) / Timeline (d) 1st Tranche 15% Of The Total Contract Price Awarded Expected Output: • Mapping And Review Of Existing Media Guidelines And Other Relevant Documents, Including Those Undertaken By Other Organization; • Analysis Of Communication Gaps/issues On The Media Reporting/coverage/ Portrayal Of Children; • Consultation Meeting/s With Cwc And/or Stakeholders • Provide A Performance Security Amounting To 5% Of The Total Contract Price Awarded Upon The Issuance And Conforme Of Notice Of Award (noa) • Inception To Include Details Of The Activities With Proposed Methodology And Timeline, And Initial Mapping/review Of Existing Media Guidelines Or Other Relevant Documents, Including Those Undertaken By Other Organizations; • Minutes Or Documentation Of The Consultation Meeting/s Attended; • Engage Resource Speakers Or Industry Practitioners, As Necessary Who May Support In The Delivery Of The Course And Topics Timeline: Within 30 Calendar Days After Conforme Of Noa And Issuance Of Certificate Of Acceptance On The Submitted Inception Report, Consultation Meeting/s Documentations (output On Column C) 2nd Tranche 50% Of The Total Contract Price Awarded Expected Output: • Prepare And Facilitate The Consultation/ Validation Workshop/s Based On The Technical Work Plan Or Inception Report; • Develop The Draft Media Guidelines, And Revise/enhance As Necessary • Prepare And Conduct Actual Facilitation Of The Consultation Workshop And Consultation/validation/pilot-testing Of The Media Guidelines (online/face-to-face/hybrid); • Minutes Or Documentation Of The Consultation Workshop Including The Breakout Sessions, Meetings And Consultation/ Validation/ Pilot-testing; • Provide Digital Copies Of Handouts And Workshop Materials; • Develop Key Messages Which Can Be Used By The Media Practitioners When Covering/featuring News Reports Or Stories On Children; Timeline: Within 60 Calendar Days After Approval/ Conforme Of Contract And Notice To Proceed; Conduct Of Workshop; And Issuance Of Certificate Of Acceptance On The Submitted Expected Output On Column C 3rd Tranche 35% Of The Total Contract Price Awarded Expected Output: • Develop The Translated Versions Of The Media Guidelines Into Philippine Native Languages. ● Develop The Translated Versions Of The Media Guidelines Into Philippine Native Languages; ● Submit A Terminal Report Containing The Entire Documentation And Assessment Of The Consultation/ Validation/ Pilot-testing Of The Media Guidelines, Together With The Communication Gap Analysis, And Recommendations For Future Undertakings. Timeline: Within 60 Calendar Days After Submission Of Expected Output On Column C And Issuance Of Certificate Of Acceptance Of The Output 8. The Service Provider Shall Be Selected Through Negotiated Procurement Under Small Value Procurement Pursuant To Section 53.9 Of Ra 9184 And Its Revised 2016 Implementing Rules And Regulations (irr). (signed) Elino L. Bardillon Bac Chairperson 15 April 2024