Corazon Locsin Montelibano Memorial Regional Hospital doh R6 Tender

Description Item Description Abc Unit Quantity 1 One Year Outsourcing Of Security Servces (please See Attached Terms Of Reference) 23,200,000.00 Lot 1 Terms Of Reference Security Services Corazon Locsin Montelibano Memorial Regional Hospital (clmmrh) Is Looking For A Provider Of Security Services For A Period One (1) Year With Management Option For Extension Subject To Performance Evaluation Of The Services Of The Contractor. Services To Be Provided: The Bidders Shall Provide Quotations For Provision Of Security Services And Protection To The Personnel, Assets And Premises Of The Clmmrh As Follows: I. General And Specific Requirements A. Manpower: (lowest Bidder) Seventy-five (75) Security Guards - To Include One (1) Detachment Commander And Three (3) Shift-in-charge Who Are: A) Physically And Mentally Fit (medical Cert. Required) B) Licensed, Armed And Bonded C) Have A Two (2) Way Hand Held Radio And Base Radio With External Antenna. D) Equipped With Licensed Fire Arms (preferably 9mm Pistol, Fully Loaded With 1 Spare Fully Loaded Magazine &/or 12ga Shotgun, Fully Loaded Plus 7 Extra Shells) E) Complete Uniform And Paraphernalia (flashlight, Whistle, Baton, Medicine Kit, Metal Detectors (if Applicable In The Area Of Assignment) F) Have Certificates Of Training Such As But Not Limited To Gun Safety And Customer Relation G) Have Drug Test And Neuro-psychological Test Results With The Last Three (3) Months During The Duration Of The Contract. H) Courteous, Respectful, Efficient And Effective I) Between 21 To 50 Years Old B. Time And Shifts: To Render Services For Eight (8) Hours In Three (3) Shifts For Total Of Twenty-four (24) Hours Daily Including Saturdays, Sundays And Holidays. C. Agency And Administration: The Winning Bidder Should: A) Have An Office And Armory Within Bacolod City. B) Complies With Current Philippine Laws And Regulations Pertinent To The Project. C) Show Proof Of Service Experience And Satisfactory Performance From At Least Three (3) Major Clients For The Past Five (5 Years) Preferably Iso Certified Clients Or Its Equivalent. D) Submit Proof Of Remittance Of Contributions To Sss, Phic And Pag-ibig For Two (2) Months. E) Preferably An Iso Certified Security Agency. Ii. Approved Budget For The Contract The Approved Budget For The Contract Amounts To Twenty-three Million Two Hundred Thousand Pesos (₱ 23,200,000.00), Inclusive Of The Following: A) Amount To Guard And Government – Inclusive Of Salaries & Wages Of Security Guards And Mandatory Benefits To Government In Favor Of Guard B) Agency Fee – Administrative Overhead And Margin C) Value Added Tax Of 12% (based On Agency Fee Only) Iii. Job Description Of The Security Guard A) The Security Service Shall Include Control Of Entries And Exits And Id Card Check/verification Of The Incoming People Other Than The Staff Working Including Motor Vehicles And Human Driven Transport Services At The Building And Securing Peace Of The Inhabitants At The Building And Overall Security Of The Building With Its Entire Premises. Description Of The Premises And Responsibilities Of The Security Officers Is As Follows: A.1) Main Entrance Gate: This Is The Entrance Where People Enter And Exit And Visitors Are Searched And Id Cards Checked. A.2) Watch And Control Duty: This Is The Security Service Including Watch At The Place Of Assignment And Control Duty To Prevent Parking Of Outsider’s Cars And Placement Of Foreign Objects At The Parking Area And In Front Of The Building. A.3) Reception Duty: Assisting Visitors Upon Their Arrival At The Building In An Effective, Kind And Professional Manner And Registering Their Names And Directing Them To The Relevant Departments. Knowledge Of English Language Is Essential. A.4) Back Gate: Assisting The Movement (entry And Exit) Of Cadavers And Hospital Contractors B) Security Officers Shall Strictly Impose All Hospital Policies, Memoranda And Instructions Such As But Not Limited To Watcher, Visitors, Car Stickers. C) Security Officers Shall Strictly Adhere To Their Signed Non-disclosure Agreement Prepared By The Hospital Even After Their Deployment In This Institution. D) Security Officers Shall Adhere To The Data Privacy Law. E) Security Guards Shall Thoroughly Examine Watchers Pass And Has The Right To Confiscate And/or Deny Entry. F) Security Officers Shall Perform Their Duties At All Floor, In The Front Of The Building, At The Parking Area And At Other Places At The Sides Of The Building As Shall Be Notified By The Building Management. G) Any And All Visitors/watchers Coming To The Building, Irrespective Of Their Identity, Be Thoroughly Inspected And/or Visually Searched Without Letting Him/her Notice It, As If He/she Were A Suspect. In Case Of Unusual Circumstances Determined By Management, Shall Disallow Entry. H) Security Officers Shall Immediately Get Acquainted With The Staff Working At The Building And Other People Shall Be Regarded As Customers And Visitors. I) Security Officers Shall Be Provided With The List Of Names Of The Staff And Their Car Plate Numbers So That They Can Control The Entries To The Building And Those To The Parking Lot Accordingly. J) Security Officers Shall Not Be Overly Familiar, And Act In An Informal Way With The Staff, Customers And Visitors For Any Reason Whatsoever. K) For The Performance Of The Security Services Herein, All The Floors Not On A 24-hour Shift Shall Be Checked Every Two Hours After Office Or Clinic Hours And Lights Not In Use Shall Be Switched Off And Running Taps Shall Be Turned Off. L) In Case Of Emergency (fire, Theft, Sabotage, Attack, Bombing Alert, Flood, Other Related Crimes Etc.), Security Officers Shall First Attend The Case, Ensure Maintenance Of Proof And Evidence Of Crime, And Shall Immediately Notify The Fire Department And Police Department M) The Officers Shall Always Establish Coordination With, And Receive Work-related Instructions, If Any, From The Clmmrh Focal Point And Shall Accommodate The Instructions So Given And Shall Inform Clmmrh Focal Point Of Any Issues That May Go Beyond Their Power. N) Security Officers Shall Not Allow Any Unauthorized Parking In Front Of The Emergency Room And Other Designated Parking Areas. O) Security Officers Should Support Clmmrh Focal Point With A Variety Of Other Functions Pertaining To The Implementation Of Security Plan And Security Directives Of The Hospital. P) Security Officers Shall Assure That All The Security And Fire-alarm Equipment Work Properly And In Case Of Any Detection Of Malfunctioning Should Inform Clmmrh Focal Point. Q) It Is Expected The Possibility For Quick Support To Clmmrh From Your Company Central Office On When-needed Emergency Basis. R) In The Event Of An Emergency, The Contractor Shall Contact Clmmrh Focal Point. S) Security Officers Must Be Willing To Be Oriented With Iso And Other Clmmrh Policies, Rules And Regulations. T) Security Officers Are Prohibited To Transact Any Business During The Performance Of Their Duty. Iv. Responsibility Of The Contractor A) The Contractor Shall Be Fully Responsible For All Work And Services Performed By Its Security Guards, And Shall For This Purpose Employ Qualified, Competent And Well-trained Guards To Perform The Services Under The Contract. B) The Contractor Shall Take All Reasonable Measures To Ensure That The Contractor's Personnel Conform To The Highest Standards Of Moral And Ethical Conduct. Clmmrh May, At Any Time, Request In Writing The Withdrawal Or Replacement Of Any Personnel Of The Contractor Assigned To Perform Work Or Services Under This Contract. The Contractor Shall, At Its Own Cost And Expense, Withdraw Or Replace Such Personnel Forthwith. A Request By Clmmrh For Withdrawal Or Replacement Of The Contractor's Personnel Shall Not Be Deemed A Termination Of This Contract. C) Clmmrh Shall Not Be Liable For Any Action, Omission, Negligence Or Misconduct Of The Contractor's Employees, Agents, Servants, Or Subcontractors Nor For Any Insurance Coverage Which May Be Necessary Or Desirable For The Purpose Of This Contract, Nor For Any Costs, Expenses Or Claims Associated With Any Illness, Injury, Death Or Disability Of The Contractor's Employees, Agents, Servants, Or Subcontractors Performing Work Or Services In Connection With This Contract. D) The Contractor Must Cooperate And Assist The Hospital In Filing Of Cases To Appropriate Government Agencies. E) The Contractor, Upon Request Can Provide Plain Clothe Guards And/or Detective Services And Assistance To Investigation To The Clmmrh. F) The Contractor Shall Provide The Following Rain Coats, Rubber Boots, Umbrellas, Face Mask, Gloves, Googles, Alcohol And The Likes For The Security Personnel. G) The Contractor Shall Provide Logbooks, Bond Papers And Other Office Supplies. H) The Contractor Shall Submit List Of All On The Job Trainees To The Focal Person Prior To Deployment. I) The Contractor Shall Provide A Service Vehicle To Be Stationed At The Hospital Premises. J) The Contractor If Possible, Invite The Management Focal Person In The Hiring Process And/or Interview Of Applicants. K) The Contractor Shall Be Evaluated Yearly And Must Maintain A Satisfactory Level Of Performance. L) In Case Of Noncompliance In The Enforcement Of All Hospital Policies, Management Has The Right To Impose Sanctions Up To Termination Of Contract. V. In Your Quotation Please Reflect: 1. Your Agreement With The Above Set Conditions; 2. Schedule Of Bid Rates (see Annex A) 3. Information On Your Company (date Of Operation, Licenses, List Of At Least 3-5 Main Clients (references May Be Requested Later On), Information On Your Company Central Office, Total Number Of Staff, Possibility For Quick Support From Your Company Central Office On When-needed Emergency Basis). 4. Other Info That You Believe Is Important. Vi. Payment Terms: Fifteen (15) Working Days From The Receipt Of The Service Invoice And Complete Supporting Documents For The Previous Month’s Services. Vii. Your Quotation Should Be Received By The Clmmrh Not Later Than -___________________ Addressed To: Catherine T. Jison, Md Bac Chairman Corazon Locsin Montelibano Memorial Regional Hospital Bacolod City, Negros Occidental Annex A – Schedule Of Bid Rates Department Of Health Corazon Locsin Montelibano Memorial Regional Hospital Provision Of Security Services For Twelve (12) Months (7 Days A Week/ 3 Shifts) Year 1 Day Shift Night Shift New Daily Wage¹ 480.00 480.00 No. Of Days Per Year 396.00 396.00 Amount Directly To Guard Basic Pay 15,840.00 15,840.00 Night Differential Pay - 1,584.00 13th Month Pay 1,216.67 1,216.67 5 Days Incentive Pay 200.00 200.00 Uniform Allowance² 100.00 100.00 Total Amount To Security Guard 17,356.67 18,940.67 Paid To Government A) Retirement Benefit³ 900.00 900.00 B) Sss Premium⁴ 1,662.50 1,805.00 C) Philhealth Contribution⁵ 396.00 396.00 D) State Insurance Fund 10.00 30.00 E) Pag-ibig Fund 200.00 200.00 Total Amount Directly To Gov’t. In Favor Of Guard 3,168.50 3,331.00 A. Total Amount To Guard And Govt. 20,525.18 22,271.68 B. Agency Fee (administrative Overhead And Margin)⁶ 4,105.04 4,454.34 C. Value Added Tax (agency Fee X 12%) 492.60 534.52 Total Bill Per Month 25,122.82 27,260.54 No. Of Personnel 55.00 20.00 Total Monthly Bill 1,381,754.88 545,210.72 Total Contract Price For One Year 23,123,587.20 Abc For One Year 23,200,000.00