Corazon Locsin Montelibano Memorial Regional Hospital doh R6 Tender

Description Item Description Abc Unit Quantity 1 Preventive Maintenance And Calibration Of Various Medical Equipment 2025 2,571,300.00 Lot 1 Technical Specification Preventive Maintenance And Calibration Of Various Medical Equipment 2025 Location: Various Departments Estimated Budget: Php 2,571,300.00 Project Duration One (1) Year General Statement: This Project Entails The Preventive Maintenance And Calibration Of Various Medical Equipment Of Various Departments, Clmmrh, Bacolod City, Negros Occidental. General Scope Of Works: 1. Contractor Shall Perform Preventive Maintenance And Calibration Of Various Medical Equipment Based On The Number Of Visits Set By Efm-biomed For The Period Of One (1) Year On The Specified Equipment Below. (see Annex A - List Of Medical Equipment For Outsourced Preventive Maintenance And Calibration For Cy 2025). The Services Shall Include But Not Limited To: I. Inspection 1. Qualitative Tests 2. Quantitative Tests 3. Performance Verification And Assurance 4. Checking Of Filters And Battery 5. Electrical Safety Tests Ii. Preventive Maintenance 1. Disinfection, Cleaning, & Lubrication 2. Functionality Tests 3. Adjusting, Aligning And Timing 4. Checking Of Equipment Iii. Calibration 1. Calibration (minimum Of At Least Three (3) Test Points) 2. Adjustment 3. Verification 4. Output Calibration/verification Reading And Results General Terms And Conditions: 1. The Service Shall Commence Thirty (30) Working Days Upon Notarization Of The Contract. 2. The Contractor Must Have At Least Three (3) Years Of Experience In Handling Preventive Maintenance And Calibration In A Government Hospital Or Other Agency With A Similar Line Of Work. 3. The Contractor Must Be Registered To Engage In, Conduct, And Carry On The Business Of Preventive Maintenance, Repair, And Calibration For At Least Three (3) Years Of Various Kinds Of Medical Equipment. 4. The Contractor Must Have The Following Testing Instrument Certification: A) Certificate Of Traceability Of Testing Instrument. B) Test/calibration Result Of Testing Instrument Used. C) Certificate Of Competency/training Of Engineer And/or Technician To Perform Preventive Maintenance And Calibration On The Medical Equipment. Submit Any Of The Following Certificate Of Competency/ Training: • Technical Education And Skills Development Authority (tesda) • International Organization For Standardization (iso) Certified • Any Accredited Institutions National And International. • Training Certificates Of The Technicians Or Engineers For The Test Equipment/analyzers Used During The Preventive Maintenance And Calibration Of The Medical Equipment. 5. The Contractor Must Own Sufficient Calibrated Test Equipment Complete With Proof Of Ownership And Certificates From Nist/iso/dost/pab//fda/dti/tesda With Valid Traceability To Be Used Such As But Not Limited To: A) Electrical Safety Analyzer B) Multiparameter Patient Simulator C) Electrosurgical Analyzer D) Defibrillator Analyzer E) Gas Analyzer F) Pressure Meter G) Other Calibration Equipment Applicable Only Duly Calibrated Test Equipment With Acceptable Metrological Standards Shall Be Used For The Calibration Of Medical Equipment. The Calibration Certificate Of The Said Test Equipment Shall Be Provided By The Contractor To Efm-biomed. 6. The Contractor Shall Assign At Least Two (2) Biomedical Technicians Or Engineers Complete With Nc Ii Certificates Of Biomedical Equipment Servicing And At Least Three (3) Years Of Working Experience In The Preventive Maintenance And Calibration Of Medical Equipment. The Certificate Of Training Of The Assigned Biomedical Technicians Or Engineers Shall Be Provided By The Contractor To Efm-biomed. 7. The Contractor Shall Conduct 2-days Face-face Training For The Hospital’s In-house Biomedical Technicians On Basic Calibrations And Preventive Maintenance With Training Materials In Soft Copy And Issue Training Certificates To Efm-biomed Personnel After The Conduct Of Training. Schedule Must Be Coordinated So As To Ensure All Efm-biomed Technicians Are Available. Training Topics For Basic Preventive Maintenance And Calibration A) Anesthesia Machine And Vaporizer B) Electrosurgical Unit / Cautery Machine C) Suction Machine D) Oxygen Flowmeter E) Nebulizer F) Infant Incubator G) Infant Warmer H) Centrifuge I) Bio-refrigerator / Freezer J) Syringe Pump K) Infusion Pump 8. Equipment Listed In Annex A But Are Found To Be Nonfunctional, Condemn Or Missing During Time Of Visit Will Not Be Evaluated And Billed. Any Equipment That Is Not Found On The Day Of The Visit Needs To Be Reported To Efm-biomed For Verification Within 24 Hours. It Needs To Serviced Appropriately After Being Located. 9. The Contractor Shall Provide The Transportation And Accommodation And Expenses Of Their Assigned Biomedical Technicians Or Engineers. 10. The Contractor Shall Provide Adequate And Proper Personal Protective Equipment To Their Assigned Biomedical Technicians Or Engineers. 11. The Contractor Shall Coordinate First With The Efm-biomed Of The Scheduled Dates Of Visit To Arrange With End-user So As Not To Hamper The Daily Operations Of The Institution. The Contractor Shall Secure A Work Permit From Efm Biomed Before The Conduct Of Service. 12. The Contractor Shall Use Self-laminating, Spill-proof, Waterproof, Dustproof, And Writable Sticker Design For Preventive Maintenance And Calibration Service. Stickers Must Withstand A Wide Range Of Temperatures, Abrasion, And Exposure To Harsh Chemicals Such As Ethanol, Acetone, Isopropanol, Detergents, And Surface Sanitizing Wipes. 13. The Contractor Shall Place A Sticker Or Label On All Serviced Equipment Specifying The Following: A) Equipment Name, Brand, Model, Serial Number B) Preventive Maintenance/calibration Date C) Preventive Maintenance/calibration Due Date D) Name And Signature Of Service Engineer E) Company Name & Logo 14. The Contractor Shall Issue Complete Service Reports, Preventive Maintenance Reports, And Calibration Reports Compliant With Iso 9001 Documentation. 15. The Contractor Shall Sign To The End User And Efm Biomed In The Service And Calibration Report Immediately After The Conduct Of Preventive Maintenance And Calibration Service To Each Of The Unit/section/department. 16. The Contractor Shall Submit The Soft Copy, Original And Two (2) Duplicate Copies Of The Service And Calibration Report Within Three (3) Days After The Conduct Of Preventive Maintenance And Calibration Service To Each Of The Unit/section/department And Efm Biomed In A Separate Plastic Covered Blue Folder (long) And D-ring Binder. 17. The Summary List Of Calibrated Equipment And The Duplicate Copies Of The Calibration Certificate And Service Report Arranged Alphabetically By Unit/section/department Will Be Placed In A D-ring Binder (long Size, Blue Color, Three (3) Rings, 500 Sheets). D-ring Binder Will Contain The Following: Front Cover Labels: Logo, Address, And Name Of The Hospital, Calibration Certificates And Service Reports, Month And Year, Logo, Address, Contact No, Email And Name Of The Contractor. Contents: Copy Of Certifications From The Standard Requirements Stated Above, Summary List Of Calibrated Equipment And Calibration Certificates And Service Reports Per Unit/section/department. 18. Hard And Soft Copy (excel Format) Containing The Summary List Of Medical Equipment That Underwent Preventive Maintenance And Calibration Service. Excel Format (no., Test Equipment, Location, Brand, Model, Serial Number, Preventive Maintenance/calibration Date, Preventive Maintenance/calibration Due Date, Report #, Conducted By, Remarks). A. Excel Format No. Test Equipment Location Brand Model Serial Number Preventive Maintenance Date Preventive Maintenance Due Date Report # Conducted By Remarks 19. The Soft Copy Of The Summary List Of Equipment, Maintenance Reports/checklists, Service Reports, Calibration Reports, And Calibration Certificates Shall Be Sent To The Official Email Of Efm Biomed With Proof Of Conduct Of Service And Performance Like A Colored Picture Containing The Equipment, Date/time And Location. 20. The Contractor May Bill The Hospital As Indicated In The Number Of Visits Provided That All Documents Required By The Accounting Section Necessary For Processing Of Payment Have Complied. 21. The Contractor Shall Comply The Following Commission On Audit Requirements: A. Detailed Description Of The Maintenance Services To Be Rendered Or Activities To Be Performed B. Dates Of Acquisition Of Equipment C. Approved Detailed Breakdown Of The Contract Cost Showing In Sufficient Detail The Derivations Of The Direct And Indirect Costs, The Cost Of Materials, Spare Parts, And Supplies Furnished By The Contractor (to Be Reflected On The Bid / Quotation) D. In Case Of Visitorial Maintenance Service: I. Number Of Personnel Involved Per Visit Ii. Salary And Positions Of Personnel Involved Iii. Schedule Of Visits Indicating Among Others, The Number Of Hours Per Visit Iv. The Type And Number Of Equipment To Be Serviced V. The Group Classification Of Personnel To Determine The Equivalent Equipment Monthly Statutory Minimum Wage Rate In Accordance With The Applicable Rules Implementing Act No. 6727 Bill Of Quantities No. Item Description Qty/ Unit Estimated Direct Cost /unit Total Direct Cost 1 Preventive Maintenance And Calibration Of Various Medical Equipment 2025 1 Lot Php Php Please See Annex B For Details. Bill Of Quantities One (1) Lot Preventive Maintenance And Calibration Of Various Medical Equipment 2025 Qty Number Of Visit Price Per Visit Total Price Holter 4 1 Anesthesia Machine 6 2 Autoclave 3 1 Centrifuge 9 1 Biomedical Refrigerator 15 1 Cadaver Refrigerator 2 1 Cautery Machine 9 2 Ct Injector 1 1 Dynamometer 1 1 Doppler 2 2 Fetal Monitor 6 2 Freezer 3 1 Heater/ Hot Plate/ Drying Oven 2 1 Iv Warmer 1 2 Laser Therapy 1 1 Microplate Incubator 1 1 Microtome 2 1 Neonatal Tpiece Resuscitator 1 1 Oxygen Gauge 578 1 Pipette 24 1 Plasma Freezer 1 1 Plasma Agitator 2 2 Protable Cryotheraphy 1 1 Portable Ventilator 2 1 Refrigerated Centrifuge 1 1 Suction Machine 152 1 Syringe Pump 22 2 Tissue Processor 2 1 Traction Machine 1 1 Ultrasound Therapeutic 2 1 Total Outsource Cost