Corazon Locsin Montelibano Memorial Regional Hospital doh R6 Tender

Description Item Description Abc Unit Quantity Lot Bid 1 Outsource Preventive And Corrective Maintenance Of Airconditioning Units (please See Attached File For Reference) 7,423,360.00 Lot 1.00 Terms Of Reference Project Name : Outsource Preventive And Corrective Maintenance Of Airconditioning Units Project Location : Refer To The Attached General Cleaning Schedule Of Various Areas Estimated Project Cost : Php 7,423,360.00 Total Project Duration : Within 12 Months Period Estimated Starting Date : Upon Issuance Of Ntp General Objectives "to Ensure The Reliable And Efficient Operation Of Air Conditioning Units Through Comprehensive Preventive And Corrective Maintenance Practices. This Includes Minimizing Downtime, Enhancing System Performance, Extending Equipment Lifespan, And Improving Energy Efficiency By Systematically Addressing Potential Issues Before They Lead To Failure (preventive Maintenance) And Promptly Resolving Any Operational Problems That Arise (corrective Maintenance)." Key Components: 1.0 Preventive Maintenance: 1.01: Regularly Scheduled Inspections And Servicing To Identify And Address Potential Issues Before They Impact System Performance. 1.02: Routine Cleaning, Lubrication, And Adjustment Of Components To Maintain Efficiency And Prevent Breakdowns. 1.03: Monitoring And Optimizing System Settings To Ensure Peak Performance And Energy Efficiency. 1-04: Documentation Of Maintenance Activities And System Performance To Track Trends And Plan Future Interventions. 2.0 Corrective Maintenance: 2.01: Swift And Effective Response To Unexpected Equipment Failures Or Performance Issues. 2.02: Troubleshooting And Diagnosing Root Causes Of Problems To Apply Appropriate Repairs. 2.03: Ensuring Minimal Disruption To Operations And Reducing Downtime Through Timely Repair And Replacement Of Faulty Components. 2.04: Implementing Corrective Actions And Improvements Based On Maintenance Outcomes To Prevent Recurrence Of Similar Issues. General Conditions And Technical Specifications 1. The Bidder Shall Submit In Its Bidding Documents A Mechanical Pcab License. 2. The Procuring Entity Will Have The Option To Renew The Contract In Line With Appendix 37 Of The Revised Implementing Rules And Regulations Of Ra 9184. 3. The Prospective Contractors Shall Perform General Cleaning Of All Air-conditioning Units 6-times Within One Year Contract To Be Performed Every Other Month. 4. The Prospective Contractors Shall Perform Corrective Maintenance/emergency Repair Of All Air-conditioning Units Once It Is Found To Be Defective Or Non-functional. 5. The Prospective Contractors Shall Perform Troubleshooting To See To It That All Aircon Units Will Always Be Maintained To Its Normal Function. 6. The Prospective Contractors Shall Supply For Minor And Major Consumable Parts For The Emergency Repair Of Acu (capacitor, Freon Gas, Contactor, Compressor, Outdoor/indoor Boards And Others) However, If The Parts Needed For The Immediate Repair Of The Units Are Not Available In The Market (phaseout) Or The Repair Cost Reaches More Than Half The Price Of The Unit, Replacement Of New Unit Is Recommended. The Repair, Supply Of Consumable Parts And New Units Will Be Quoted At Reasonable Price To Be Approved By The Efm Head And Will Automatically Deducted From The Corrective Maintenance Budget. 7. If The Budget Set Aside For Parts And Repairs Isn't Fully Used, It Will Be Considered To Reallocate Those Funds To Purchase Of New Units. This Approach Ensures That Any Surplus Funds Are Effectively Used And That The Budget Remains Flexible To Meet Evolving Needs. 8. The Prospective Contractors Must Records And Submit Reports Either General Cleaning Of Aircon Units Or Emergency Repairs For The Sake Of Documentation. 9. The Prospective Contractors Are Liable To Any Damage Of Equipment That Was Proven In The Event Of General Cleaning Due To Mishandling, Repair Cost Will Be Charged To The Contractor. 10. The Prospective Contractors Shall Also Perform The Water Leaks Repair And Re-insulation Of Dilapidated Pipe Lines Of Aircon Units, Repair Cost And Consumable Parts Will Be Quoted At Reasonable Price To Be Approved By The Efm Head And Will Automatically Deducted From The Corrective Maintenance Budget. 11. The Prospective Contractors Shall Thoroughly Evaluate The Status Of Aircon Units Due To Wear And Tear, Submit A Proposal If The Units Are Subject For Repair Or Subject For Condemn And For Replacement Of New Units. 12. The Prospective Contractors Shall Submit To Efm Office Of General Cleaning And Corrective Maintenance Accomplishment Every Now And Then With Detailed Location, Specs And Capacity Of The Aircon Units. 13. The Prospective Contractors Shall Assign Qualified Technicians With Experience At Least 2 Years In Handling General Cleaning And Are Able To Perform Troubleshooting Of Acu And Always Available 24/7 In Case Of Emergency. 14. The Prospective Contractors Shall Observe Good Housekeeping Always Before And After The Job. 15. The Prospective Contractors Working Personnel Shall Always Wear Id's And Uniform At All Time For Easy Identification. 16. The Prospective Contractors Shall Clean All Aircon Units On-time According To Schedule. 17. The Prospective Contractors Shall Provide An Envelope With General Cleaning Monitoring Sheet And Always Record/update The Date After The Job Done. 18. The Prospective Contractors Shall Pull Out The Indoor Evaporator Coil Of Split Type Air-conditioning Unit And Thoroughly Clean If It Is Notice That The Cooling System Is Not Normal Due To Accumulated Dirt Inside The Evaporator-coil Cooling System. 19. The Prospective Contractors Shall Request Staggard Billing Of Any Accomplishment For General Cleaning And Corrective Maintenance Of Air-conditioning Units. However, If Incase The Jobs Stipulated In The Contract Will No Longer Be Completely Consumed During The End Of Contract Due To Limited Occurrence Of Equipment Failure, The Amount Left Will Stay At The Institution As Savings. 20. The Prospective Contractors Must Conduct Site Inspection And Secure Inspection Certificate From Efm Before The Submission Of Bid. 21. The Prospective Contractor Shall Comply The Following Requirements By The Commission On Audit: The Detailed Description Of The Maintenance Services To Be Rendered Or Activities To Be Performed, Approved Detailed Breakdown Of The Contract Cost Showing In Sufficient Detail The Derivation Of The Direct And Indirect Costs, Number Of Personnel Per Visit, Salary And Position Of Personnel Involved, Number Of Hours Per Visit, The Type And Number Of Equipment To Be Serviced, The Group Classification Of Personnel To Determine The Monthly Statutory Minimum Wage Rate In Accordance With The Applicable Rules Implementing Republic Act No. 6727. Project Name: Outsource Preventive And Corrective Maintenance Of Airconditioning Units Project Location: Refer To The Attached Preventive And Corrective Maintenance Schedule For Various Areas Estimated Project Cost: Total Project Duration: Within 2 Months Period Estimated Starting Date: 1. Preventive Maintenance Of Airconditioning Units 12 Months Preventive Maintenance Of Airconditioning Units General Cleaning Cost For 12 Months Period Aircon Type/ Equipment Description Capacity Qty Frequency Of Cleaning Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 No. Of Units To Be Cleaned For 12 Months Period Cleaning Cost Per Unit Estimated Direct Cost Vat, 12% Total Indirect Cost Cleaning For 12 Months Period Wac (inv./non-inv.) 0.65 Hp 14 Every 2 Months 14 14 14 14 14 14 84 Wac (inv./non-inv.) 1.0 Hp 28 Every 2 Months 28 28 28 28 28 28 168 Wac (inv./non-inv.) 1.5 Hp 35 Every 2 Months 35 35 35 35 35 35 210 Wac (inv./non-inv.) 2.0 Hp 76 Every 2 Months 76 76 76 76 76 76 456 Wac (inv./non-inv.) 2.5 Hp 19 Every 2 Months 19 19 19 19 19 19 114 Wm (inv./non-inv.) 1.0 Hp 51 Every 2 Months 51 51 51 51 51 51 306 Wm (inv./non-inv.) 1.5 Hp 54 Every 2 Months 54 54 54 54 54 54 324 Wm (inv./non-inv.) 2.0 Hp 69 Every 2 Months 69 69 69 69 69 69 414 Wm (inv./non-inv.) 2.5 Hp 57 Every 2 Months 57 57 57 57 57 57 342 Wm (inv./non-inv.) 3.0 Hp 5 Every 2 Months 5 5 5 5 5 5 30 Fm(inv./non-inv.) 3 Tons 34 Every 2 Months 34 34 34 34 34 34 204 Fm(inv./non-inv.) 5 Tons 17 Every 2 Months 17 17 17 17 17 17 102 Cc (inv., Non Inv.) 2.0 Hp 8 Every 2 Months 8 8 8 8 8 8 48 Cc (inv., Non Inv.) 2.5 Hp 14 Every 2 Months 14 14 14 14 14 14 84 Cc (non-inv.) 3 Tons 7 Every 2 Months 7 7 7 7 7 7 42 Cc (non-inv.) 4 Hp 3 Every 2 Months 3 3 3 3 3 3 18 Cm(inv./non-inv.) 3 Tons 8 Every 2 Months 8 8 8 8 8 8 48 Cm(inv./non-inv.) 5tons 6 Every 2 Months 6 6 6 6 6 6 36 Cconceled 3 Tons 1 Every 2 Months 1 1 1 1 1 1 6 C-suspended 2.0 Hp 1 Every 2 Months 1 1 1 1 1 1 6 C-suspended 2.5 Hp 2 Every 2 Months 2 2 2 2 2 2 12 Ducted (non-inv.) 10 Hp 5 Every 2 Months 5 5 5 5 5 5 30 514 514 514 514 514 514 514 3,084.00 2. Corrective Maintenance Of Airconditioning Units: Corrective/repair And Maintenance Description 12 Months Corrective Maintenance Of Airconditioning Corrective/repair Cost For 12 Months Period Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 Month 7 Month 8 Month 9 Month 10 Month 11 Month 12 No. Of Corrective/ Repair To Be Performed For Within 12 Months Period Corrective/ Repair Cost Estimated Direct Cost Vat, 12% Total Indirect Cost Total Cost Of Corrective/ Repair For 12 Months Period 1. Supply Labor And Materials For The Installation/replacement Of New Airconditioning Units (note: The Price Of Aircon Units Will Vary Depending On The Size And The Distance Of Indoor And Outdoor Of Split Type Units And The Size Of Window Type Units To Be Supplied) 2 2 2 2 8 2. Supply Labor And Materials For The Repair, Re-insulation Of Dilapidated Piping System, And It Includes Repair Of Damage Ceiling After The Job Done. 2 2 2 2 2 2 12 3. Supply Labor And Materials For The Emergency Replacement Of Outdoor/indoor Pc Board, Motor Compressors And Other Major Repair Of Airconditioning Units. 2 2 2 2 2 2 12 4. Supply Labor And Consumable Materials For The Emergency Repair Of Airconditioning Units. 2 2 2 2 2 2 12 General Cleaning And Corrective/repair Maintenance Cost: Please Refer To Public Bidding Documents For Preventive Maintenance Schedule