COOPERATIVE DEVELOPMENT AUTHORITY REGION XI Tender

Description Request For Quotation Date: October 22, 2024 Rfq No.: 2024-10-164 Name Of Company:______________________________________________________________ Address: _____________________________________________________________________ ______________________________________________________________________ Business Permit No.: ____________________________________________________________ Tin:___________________________________________________________________________ Please Quote Your Best Offer For The Item/s Described Below, Subject To The Terms And Conditions Provided At The Dorsal Portion Of This Request For Quotation. Submit Your Original Quotation Duly Signed By You Or Your Duly Authorized Representative Not Later Than Three (3) Days Upon Receipt. Doreen R. Catayoc Chairman, Bids & Awards Committee After Having Carefully Read And Accepted The Terms And Condition, I / We Submit Our Quotations For The Item/s As Follows: Item Descriptription Quantity (qty) Approved Budget For The Contract (abc) Offer Remarks Price Compliance With Technical Specifications (please Check) Purpose: Implementation Of Activities Under The Coconut Farmers Organization And Development Through Cooperative (cocofarmcoop) Program Implementation For Ra 11524 Qty. Unit Price Total Price Yes No Procurement For The Provision Of Event One (1) Lot P 805,000.00 Management Services For The Mindanao-wide Coconut Farmers Cooperative Summit On November 25-26, 2024 Please See Attached Term Of Reference (tor) Note: *quoted Price/s Must Be Vat Inclusive *supplier Must Submit A Sealed Quotation *sealed Quotation Must Be Submitted With Philgeps Certificate Of Membership, ____________________________ Bir Registration, Tax Clearance, Dti Cert./sec. Registration, Mayor’s / Business Signature Over Printed Name Permit _____________________________________ ________________________________ Contact Numbers (landline And/or Canvasser Cellphone Nos.) / E-mail Address Date Received:_________________ Terms And Conditions 1. Bidders Shall Provide Correct And Accurate Information Required In This Form. 2. Price Quotations/s Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission. 3. Price Quotations, To Be Denominated In Philippine Peso Shall Include All Taxes. 4. Quotations Exceeding The Approved Budget For The Contract Shall Be Rejected. 5. Award Of Contract Shall Be Made To The Lowest Quotation (for Goods And Infrastructure) Or, The Highest Rated Offer (for Consulting Services) Which Complies With The Minimum Technical Specifications And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By You Or Any Of Your Duly Authorized Representative/s. 7. The Items Shall Be Delivered Within Ten (10) Working Days From Receipt Of Purchase/job Order. 8. The Cda-davao Extension Office Shall Have The Right To Inspect And/or To Test The Goods 9. Submit Your Sealed Quotation By Mail Or Through Your Messenger Addressed To The Cooperative Development Authority, Spmc Compound, Friendship Road, Dumanlas, Buhangin District, Davao City 10. The Cooperative Development Authority Reserves The Right To Accept Or Reject Any Or All Quotations, Waive Any Informality Or Technically Therein And Award To Any Firm Whose Proposal Is Deemed Most Advantageous To The Government. Terms Of Reference Provision Of Event Management Services For The Conduct Of Mindanao-wide Coconut Farmer Cooperatives Summit On November 25-26, 2024 I. Background The Enactment Of Ra 11524 Also Known As Cfitf Act Paves Way For The Formulation Of The Cfidp. The Law Aims To Provide Funds For The Pca Board To Consolidate Benefits Due To Coconut Farmers And Expedite Its Delivery To Attain Increased Incomes For Coconut Farmers, Alleviate Poverty, And Achieve Social Equity. It Has Seven (7) Program Components And The Cda Is The Implementing Agency Of The Second Program Component Which Is Coconut Farmers Organization And Development. Ra 11524 Stipulates That The Cda Shall Be Responsible For Organizing And Empowerment Of Coconut Farmer Organizations And Their Cooperatives. The Law Provides That Five (5%) Of The Annual Budget Allocation From The Trust Fund Shall Be Utilized By The Cda For Farmers’ Cooperatives And Lgus For Coconut Farmers’ Organizations. Lgus Shall Create Local Small Farmers’ Councils To Provide Mechanisms For Consultation And Participation. The Program Called Cocofarmcoop Was Created By Cda Whose General Objective Is To Organize Strong And Self-sufficient Coconut Farmer Cooperatives Operating Viable Agribusiness Enterprise/s, Providing Tangible Economic Opportunities And Benefits To Its Member-coconut Farmers, And Adhering To The Principles Of Cooperativism. A. Objectives The Specific Objectives Of Cocofarmcoop Program Component Are: 1. To Assist In Increasing The Productivity And Income Of Coconut Farmer Cooperatives And Its Members Through Providing Livelihood Opportunities And Integrate Supply And Value Chain Process In Their Business Operation; 2. To Enhance The Entrepreneurial Skills, Managerial Expertise, And Technical Skills Required For The Efficient Operation Of Their Cooperatives; 3. To Be A Competent And Responsive Member Of The Cooperative And Instill Patriotism In Every Heart Of The Farmers To Synergize In The Mandate Of The Authority Implying That Their Productivity To Uplift The Standards Of Their Cooperative Is Mandated To Sustain Our Overall Integrity; 4. To Upgrade Technical Skills Of Coconut Farmers On Coconut Production And Processing; 5. To Encourage And Assist Coconut Farmer Groups/organizations To Organize Into Cooperatives Or Join Existing Cooperatives; And 6. To Assist In Marketing Their Produce Through Online Market Platforms And Digital Technologies. B. Duration The Program Implementation Is In Accordance With The Approved Cfidp For Five (5) Years (2022-2026). Among The Major Programs And Activities Under The Cocofarmcoop Are The Following: 1. Organization Of Coconut Farmers; 2. Capacity Building Programs For Coconut Farmer Cooperatives (cfc); 3. Support Mechanisms To Cfcs/cfos/cfas; 4. Market Assistance And Development; And 5. Coordination And Consultation; As Such, The Holding Of The Mindanao-wide Summit For The Coconut Farmer Cooperatives 2024 With The Theme “nurturing Sustainability: Innovating For A Resilient Coconut Industry“ Is Under The Support Mechanisms Of The Program. This Is A Dynamic And Comprehensive Event That Will Addresses The Issues And Serves As A Platform For Stakeholders To Engage In Meaningful Dialogues That Will Shape The Coconut Industry’s Future. The Procurement Of Events Management Services Encompasses The Entire Process Of Planning, Organizing, Coordinating, And Executing The Mindanao-wide Summit For Coconut Farmer Cooperatives 2024. To Ensure The Successful Execution Of The Event, This Includes All Logistical Arrangements, Program Development, Registration, On-site Management, And Post-event Evaluation, Among Others Such As: 1. Plan And Execute The Summit Seamlessly, Ensuring The Timely Scheduling Of Sessions, Logistical Arrangements, And Participant Engagement. 2. Foster Active Participant Involvement Through Interactive Sessions, Workshops, And Networking Opportunities. 3. Curate A Diverse Lineup Of Knowledgeable Speakers And Presenters To Deliver Valuable Insights And Updates For The Coconut Industry. 4. Efficiently Manage All Logistical Aspects, Including Venue Setup, Audio-visual Equipment, And Other Essential Arrangements. 2. Promote The Conference Effectively To Attract A Wide Audience. 3. Collect Feedback From Attendees And Stakeholders To Evaluate The Summit's Success And Identify Areas For Improvement. 4. Ensure Budget Adherence Throughout The Planning And Execution Phases. 5. Mitigate Potential Risks And Challenges To Guarantee A Smooth Conference Experience. Ii. Objectives: The Summit Objectives Are: ● Build Awareness On Various Programs And Interventions Of Implementing Agencies (ias) For Coconut Farmer Cooperatives; ● Sharing Of Best Practices Of Selected Successful Cfcs; ● Serves As Venue To Identify And Address Challenges And Issues Of Cfcs; ● Provide Business Opportunities For Cfcs; ● Explore Areas Of Further Collaboration And Consolidation Of Cfcs Such As Region-wide Or Island Wide Coop Federation Building. Given The Extensive Scope Of Work Required To Prepare And Hold The Summit Event, There Is A Need To Identify Someone Who Can Professionally Facilitate And Ensure The Smooth Conduct Of Necessary Pre-event, Event Proper And Post Related Activities. This Tor Aims To Hire An Events’ Organizer To Manage The Conduct Of The Summit. Iii. Participants For This Activity, Approximately One Thousand (1,000) Participants Are Expected From The Following: • Coconut Farmer Cooperatives (cfcs) In Mindanao • Cfidp Implementing Agency Representatives • Cda Officers And Technical Staff • Concerned Lgus • Partners (government/private, Local/international) Iv. Provisional Program Day Activities Resource Persons/remarks Day 1 Nov. 25, 2024 8:00 Am Arrival/registration Of The Participants Cpdas Regions Ix, X, Xi Xii, Xiii, Barmm 9:00 Am Cocofarmcoop Trade Fair And Exhibit Launching 9:15 Am 9:30 Am Opening Program Introduction Of Participants Welcome Message Sebastian Z. Duterte City Mayor, Davao City Solidarity Messages Cda Lgu Asec. Virgilio R. Lazaga, M.d. Cda Board Secretary, Head, Agriculture Cooperative Cluster 10:50 Am Keynote Speeches Theme: Sustainability In Agriculture: The Future Of Coconut Farming” Guest Of Honor Dr. William D. Dar 11:20 Am State Of Philippine Cooperatives Usec.joseph B. Encabo Cda Chairman 11:40 Am Philippine Agricultural Cooperative Ecosystem (pace) Mr. Ray R. Elevazo Deputy Administrator, Ids Pm Lunch Break 1:10 Pm 1:40 Pm Plenary Sessions: Plenary 1: "reimagining Coconut Farming For A Sustainable Future" Topic: Sustainable Farming Practices, Climate-smart Agriculture, And Environmental Stewardship Plenary 2: "innovation In The Coconut Industry: From Farm To Market" Topic: Technological Innovations In Coconut Processing, Value-added Products, And Market Dr. William D. Dar Cornelia Skokov Giz Principal Advisor, Coco Alliance Project. 2:00 - 5:00 Pm Plenary 3: Coconut Farmers And Industry Development Plan: National Government Agencies' Programs For Cooperatives Q And A Pca Ati Dti Philmech Lbp Dbp (pcic, Dost-pcarrd) *20-25 Mins Per Agency Presentation. Host Reos To Contact Their Regional Counterparts Dinner/social/fellowship Day 2 Nov. 25, 2024 Business Opportunities For Cfcs 8:30 9:10 Am Plenary 4: "circular Economy In Coconut Farming" And Business Opportunities For The Cfcs Coconut Products And Innovations Tomas B. Medina President & Ceo Brandexports Philippines, Inc. Leading Export Consolidator Of Food And Non-food Products Mr. Jayson Pascual – Axel Products Coconut Sap Products Young Coconut “buko Juice” Coconut Water Romeo I. Chan Chairperson Axelum Resources Corp. Integrated Coconut Processing Plant: Improvement Of The Livelihood Of Marginalized Farmers Through Agri-industrialization And Farmers Coop Partnerships Engr. Joel Torre Professional Mechanical Engineer Food And Beverage Engineering & Processing Specialist 10:20 Am Plenary 5: "financing Sustainable Coconut Farming" Private Entity/ies (acpc, Sbcorp Phcci, Or Nsdwcc Or Franklin Baker Foundation 10:45 Am Plenary 6: "building Resilience In Coconut Farming Communities" Prrm Or Pca-partners Or Board Of Investments, Dti Pm Lunch Break - 1:00 Pm Inspirational Message 1:30 Pm Plenary Discussion: Best Practice- Icp Identification Of Challenges And Commitment Of The Participants - Taking Off From The Day1-2 Discussions And Information Presented, The Summit Will Come Up With Agenda Or Statement Which Every Cfc Will Support And Act Upon Towards Development - Event Organizer To Facilitate Crafting The Statement Of Commitment. The Statement Shall Be Anchored On The Theme. Ficco Signing Of Cooperative Statement Of Commitment Or Cfc Covenant For Development Other Activities: Business Matching Session Format: Focused On Partnerships For Sustainable Projects, Green Investments, And Eco-friendly Product Development And Cliniquing *event Organizer To Draft Mechanics On Business Matching In Coordination With Dti, Other Local Partners, Business Chamber, Etc.) Cocofarmcoop Trade Fair & Exhibits In Coordination With All Concerned Regions Per Island; To Tap Dti And Other Partners 5:00 Pm Closing Ceremony V. Procurement Of Project Objective The Main Objective Of This Project Is To Ensure The Successful Execution Of The Mindanao-wide Summit For Coconut Farmer Cooperatives By Securing Event Management Support. Vi. Mode Of Procurement The Mode Of Procurement Shall Be Small Value Procurement, Under Section 53.9 Of The Revised Implementing Rules And Regulations (irr) Of Republic Act No. 9184 Also Known As The Government Procurement Reform Act. Vii. Approved Budget For The Contract And Fund Source The Total Approved Budget For The Contract Is Eight Hundred Five Thousand Pesos (php805,000) Which Shall Be Inclusive Of All Applicable Government Taxes And Charges The Said Amount Shall Be Charged Against The 2024 Cocofarm Program Funds Under The Procurement Of Professional Services Subject To Existing Budget, Accounting, And Auditing Rules And Regulations. Viii. Scope Of Work Item Minimum Specifications 1 Availability Must Be Available Within November 24-26, 2024 2 Project Team Members Director, Project Manager, Program Coordinator, Technical Director, Promotions And Marketing Manager, Professional Photographers And Videographers. 3 Event Planning And Program Development Create A Comprehensive Project Plan That Outlines All Critical Milestones, Tasks, Expected Outcomes/outputs, And Deadlines To Ensure The Successful Execution Of The Event. Establish A Detailed Timeline With Well-defined Deadlines For Each Stage Of Event Management, Spanning From The Initial Planning Phase To Post-event Activities. 4 Venue Management Manage The Venue And Check The Necessary Facilities/ Requirements For The Plenary, Breakout Session, And Exhibit Booth. 5 Registration Establish An Efficient Online And Face To Face Registration System For Participants, Manage And Handle Participants’ Inquiries. 6 Communication Strategy Develop A Communication Plan To Promote The Conference, Engage Potential Attendees, And Utilize Various Channels For Outreach Such As Social Media Livestream 7 On-site Management Responsible For Overall Event Coordination -coordinate All On-site Logistics, Including Room Setup, Audio-visual Support, Catering, Exhibit Booth Set Up, And Event Materials.. Leads The Events Management Team And Ensures All Aspects Of The Conference Including The Exhibit Booth Are Executed Efficiently. 8 Audio Visual Presentation Photography -- Capture Moments Throughout The Conference. - Ensure The Photographers Cover Key Aspects, Including Keynote Speeches, Panel Discussions, Workshops, Networking Sessions, And The Exhibit Booth Area. - Edited Photos Must Be Submitted Seven (7) Days After The Event For Social Media And Website Posting. Videography: - Professional Videographers To Film The Conference Proceedings, Presentations, And Highlights. - Consider Capturing Attendee Testimonials, Speaker Interviews, And Behind-the-scenes Footage To Create Compelling Video Content. - Edited Videos Must Be Submitted Seven (7) Days After The Event For Social Media And Website Posting. Same-day Edit (sde) - Create An Sde, Which Involves Shooting, Editing, And Presenting A Short Video Summarizing The Day's Events. - The Sde Should Include Highlights From The Conference, Key Moments, And Attendee Interactions, Which Can Be Shown At The End Of The Conference Day Or During A Closing Ceremony. - Same Day Edit Video Must Be Made Available On The Final Day Of The Event Before The Conclusion Of The Main Program, And It Should Be Ready For Presentation. 9 Documentation And Reporting Record And Document The Conference Proceedings, Including Capturing Key Discussions, Presentations, And Outcomes. 10 Post-event Evaluation Conduct A Comprehensive Evaluation Of The Summit To Gauge Its Success, Gather Feedback From Participants, And Identify Areas For Improvement. The Report Will Be Submitted To The Cooperative Development Authority Region Xi. Post Event Report Must Be Submitted Three Days After The Event. The Events’ Organizer Shall Perform The Following Before, During And After The Summit: A. Before The Summit October 25- November 24, 2024 A. Submit Event Plans For The Mindanao-wide Summit B. Attends And Documents Preparatory Meetings Of The Technical Working Group Of The Summit And Validate Cda Requirement For The Whole Duration Of The Summit. C. Coordinate With Relevant Committee Focal Persons With Regard To The Program Of Activities. D. Hire Graphic Artist/s To Design All Materials For The Summit. E. Hire Performers For The Cultural Presentations And Entertainment During The Summit. F. Coordination For The Hiring/identification Of Additional Human Resource Needed (i.e. Receptionists, Usherettes, Liaison Officers, Conference Officers, Hosts, Facilitators, Etc.) G. Orient/brief All Members Of The Organizing Team On Their Roles (i.e. Registration, , Usherettes, Liaison Officers, Conference Officers, Hosts, Facilitators, Security, Logistic Personnel, Etc.) H. Conduct Ocular Inspection Of Venues And Technical And Program Dry Run With Members Of The Organizers I. Coordinate With Various Suppliers And Service Providers For The Logistical, Technical, And Other Requirements Of The Summit B. During The Summit: November 25-26, 2024 A. Executes And Oversees Stage Production That Will Include Event Direction/ Management B. Invites The Attendees Of The Summit And Confirms Their Participation To The Event C. Invites And Coordinates With Identified Cfidp Implementing Government Agencies, Lgu And Partners And Confirm Their Participation And Involvement In The Two-day Summit. D. Provides Stage Design And Backdrop, Including Banners And Tarpaulin For The Whole Summit. E. Provides The Printed Materials And Other Documents Needed Throughout The Summit F. Set-up Stage Complete With Lighting, Sound System For The Events, Video Screens, Led Backdrop, Photobooth, Photowalls, Tarpaulins, Banners And Other Appropriate Designs G. Provide Logistics And Other Necessary Assistance During The Whole Event, As Needed. H. Conducts Promotional Activities On Tri-media, Social Media, Blogs For This Summit In Coordination With The Technical Working Group And The Interagency Organizing Committee. I. Provides Professional Documenter, Photographer And Videographer For The Summit. J. Provide Certificate Of Recognition/appreciation And Tokens For Speakers And Other Resource Persons During The Summit. K. Provides Usherettes/receptionist To Ensure Crowd Control And Smooth Flow Of The Participants L. Ensures The Provision Of Logistical Support And Accommodation Requirements Of The Vips. C. After The Event: November 27 December 13, 2024 A. Submits The Following To Cda Xi 1. Five (5) Copies Of Electronic And Printed Narrative Documentation And Financial Reports With All The Necessary Attachments As Required. 2. Three (3) Copies Of Video And Photo Documentation In External Hard Drive 3. Copies Of The Signed Of Cooperative Statement Of Commitment Or Cfc Covenant For Development 4. Copies Of Videos (at Least 3 Copies) And Photo Documentation Compiled In An External Hard Drive 5. Attends Post-activity Meetings Ix. Expected Outputs/deliverables Of The Event Organizer A. Inception Report B. Event Plan (program, Audio-visual Presentation) C. Venue And Stage Design And Backdrop (e.g. Led Walls, Stage Backdrop, And Other Necessary Stage And Venue Designs) D. Professional Documenter, Photographer And Videographer Team, 2 Pax Vo Host, 2pax Event Plenary Host, S Pax Event Solidarity And Closing Host, 2 Pax Dj Spinner, 2 Teams Processional And Recessional (entrance) Of Colors, 2 Pax Singers, 6 Pax Band Performers, 6 Pax Cultural/tribal Band Performers, 10 Pax Modern Dance Performers, 10 Pax Professional Cultural Dance Performers, Facilitator, Cultural E. Banners, Taps And Other Design Materials F. Lighting And Sound Equipment Appropriate For The Summit G. Set-up Of Layout, Design, Print, Installation And Panels/frames H. Certifications Of Recognition/appreciation And Tokens For Al Resource Persons I. Summit Kits J. Laptop Computers, Projectors, Digital Audio Recorders, As Needed (recording To Be Turned Over To Cda Xi) And Office Supplies And Other Necessary Logistics Provision. K. Media Promotions (as Approved By The Twg And Interagency Organizing Committee) L. Progress And Final Reports (complete In Hard Bound Copy) X. Qualification Of Service Provider And Evaluation Criteria The Production And Creative Team: The Service Provider Must Assign The Necessary Team Consist Of The Following: 1. One (1) Overall Director Per Day: Must Have At Least 1 Year Work Experience In Conference Direction. 2. One (1) Floor Director Per Day: Must Have At Least 1 Year Work Experience In Conference Direction. 3. Two (2) Floor Assistants Per Day: Must Have At Least 1 Year Work Experience. 4. Two (2) Stage And Backstage Heads: Must Have At Least 1 Year Work Experience. 5. Two (2) Production Assistants Per Day: Must Have At Least 1 Year Work Experience. 6. One (1) Graphic/visual Artist Per Day: Must Have At Least 1 Year Work Experience. 7. One (1) Technical Director Per Day Must Have At Least 1 Year Work Experience. 8. One (1) Choreographer Must Have At Least 1 Year Work Experience. 9. One (1) Script Writer Must Have At Least 1 Year Work Experience. 10. One (1) Professional Event Management Executive Must Have At Least 1 Year Work Experience. 11. One (1)professional Event Head: Must Have At Least 1 Year Work Experience. 12. Two (2) Professional Event Assistants: Must Have At Least 1 Year Work Experience. 13. Two (2) Professional Event Runners: Must Have At Least 1 Year Work Experience. 14. Promotion And Marketing Manager: Must Have At Least 1 Year Work Experience. 15. One (1) Team Professional Photographers And Videographers Must Have At Least 1 Year Work Experience. Xi. Payment Terms Payment Will Be Processed As A One-time Payment Upon Completion And Acceptance Of Service/requirements And Submission Of The Required Supporting Documents, Following Existing Government Accounting Rules And Regulations. Please Note That Any Corresponding Bank Transfer Fees Will Be Chargeable To The Service Provider’s Account. Xii. Delay And Liquidated Damages Liquidated Damages Equivalent To One-tenth Of One Percent (0.1%) Of The Cost Of The Unperformed/undelivered Portion For Every Day Of Delay Shall Be Imposed. The Cda May Rescind The Contract Once The Cumulative Amount Of Liquidated Damages Reaches Ten Percent (10%) Of The Amount Of The Contract, Without Prejudice To Other Courses Of Action And Remedies Open To It. Xiii. Reservation Clause The Cda Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of R.a. 9184 And Its 2016 Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. Xiv. Evaluation Procedure The Service Providers’ Proposals Shall Be Evaluated Using Quality-cost Based Evaluation (qcbe) Pursuant To The 2016 Revised Irr Of Ra 9184. The Service Provider’s Proposals Shall Be Ranked Based On The Combined Numerical Ratings Of Their Technical And Financial Proposals And Identify The Highest Rated Bid. Over-all Evaluation Criteria: A. Technical Proposal 60% B. Financial Proposal 40% ________________ Total 100% The Bids Shall Be Ranked According To Their Combined Technical Score (st) And Financial Score (sf) Using The Formula Indicated Below: S = (st X 60%) + (sf X 40%) Technical Proposal: The Service Providers’ Technical Proposals Shall Be Evaluated Using The Evaluation Criteria Provided Below. The Following Documents Must Be Submitted By The Service Provider As Part Of The Technical Proposal: 1. Every Project Team Member’s Curriculum Vitae (should Also Show Relevant Work Experience Of The Members. Relevant Work Experience Refers To Technical Experience On The Conduct Of A Hybrid Or Physical Event) 2. List Of Completed Similar Projects Of The Firm Within The Last 5 Years Accompanied With Documentary Proofs; 3. List Of Trainings Indicating The Number Of Hours Attended And Completed, With Documentary Proofs; And 4. Detailed Plan Of Approach And Methodology. Financial Proposal: The Lowest Financial Proposal (fi) Shall Be Given A Financial Score (sf) Of 100 Points. The Financial Score Of Other Financial Proposals Shall Be Computed Based On The Formula Indicated Below: Sf = 100 X Fi/f Where: Sf Is The Financial Score Of The Financial Proposal Under Consideration, Fi Is The Lowest Financial Proposal, And F Is The Financial Proposal Under Consideration. Xv. Implementing Arrangement The Cda Shall Be The Focal Point For This Endeavor. After The Summit, All Deliverables Will Be Submitted Both In Printed And Digital Copies, Through: Glenn S. Garcia, Mgm Regional Director Cooperative Development Authority Region Xi A. Roles And Responsibilities Of The Event Organizer A. Delivery And Submission Of All Required Outputs As Agreed Upon In This Tor B. Provide Certificates Of Recognition/appreciation To All Resource Persons C. Secure The Approval Of The Cda Before Initiating Any Activity Relative To The Objectives Of The Mindanao-wide Summit For Coconut Farmer Cooperatives And Should Work Closely With The Representatives In The Organizing Committee D. The Event Organizer Shall Abide By The Terms And Conditions Stipulated In The Work Contract. B. Roles And Responsibilities Of The Cda A. Finalize The Terms Of Reference (tor) And Submit To Bac For Consideration And Reference. B. Work Closely And Oversee The Work Of The Events’ Organizer C. Draft The Certificate Of Attendance For All Attendees D. Provide Full Support To The Conduct Of The Whole Event E. Guide And Work Closely With The Event Organizer In The Finalization/execution Of The Program For The Event F. Secure Additional Funds To Support The Event On Feed And Services Needed. G. Provide Technical (integration Of Concepts And Principles) Assistance And Administrative Support To The Event Organizers And Staff H. Issue Certificate Of Acceptance Based On The Approved Quality And Timeliness Of The Submission Of Deliverables I. Ensure The Release Of Payment Based On Agreed Scheme J. Monitor And Supervise The Effective Implementation Of The Summit K. Convene And Document Coordination Consultative And Meetings And Related Administrative Preparations L. Ensure Timely Completion Of The Summit Based On Quality Standards