Consumer Protection And Government Services Tender

Manitoba Reference Number: Mb-mbpb-aat-00145 Issuing Department: Procurement And Supply Chain Date Issued: 10/09/2024 Issued By: Gurjeet Kharay Telephone: 431-336-6413 The Province Of Manitoba Is Requesting Bid Submissions For The Supply And Delivery Of Respiratory Medical Equipment On An "as And When" Required Basis For Material Distribution Agency For The Term Of The Contract Is To Be For A Period Of Two (2) Years, With An Option In Favor Of Manitoba To Extend The Contract On The Same Terms And Conditions For Two (2) Additional Term Of Up To One (1) Year Each. Note: # All Bids Must Be Submitted On Or Before The Deadline Date And Cut-off Time Of 4:00pm(cdt). # All Bids Must Be Signed By A Representative Of The Bidder With The Authority To Bind The Bidder. Enquiry Deadline: # 5 Business Days Prior To Submission Deadline. Addendum Issuing Deadline: # 3 Business Days Prior To Submission Deadline. For Information Or Item Clarification, If Required<(>,<)> Contact: Gurjeet Kharay Email: Bids@gov.mb.ca (enquiry Only) F.o.b Destination, Freight Prepaid To: Delivery Address: Materials Distribution Agency Unit 7 # 1715 St. James Street Door 10 Winnipeg, Mb R3h 1h3 Please Contact The Individual Noted Above If Additional Information Or Clarification Is Required On The Following Items. Delivery In ___ Working Days Or ____weeks From Receipt Of The Order. General Terms & Conditions: This Rfq Is Subject To The Manitoba General Terms And Conditions: Https://www.gov.mb.ca/central/psc/pubs/form/mb_terms_conditions.pdf The Purchase Order To Be Issued To The Top Ranked Vendor(s) Is Subject To The Manitoba Purchase Order Terms And Conditions: Https://www.gov.mb. Ca/central/psc/pubs/form/manitoba_po_terms_conditions.pdf Submission Terms And Conditions: The Bid Must Be Signed By A Representative Of The Bidder With The Authority To Bind The Bidder. The Name And Title Of The Representative Signing The Bid Should Also Be Printed Below Their Signature. Bids Must Be Received At The Submission Address No Later Than The Closing Date And Time. Vendor's E-mail Address: (if Available) ____________________ Quantity Clarification: Quantity Listed Contains 2 Or 3 Decimals. _________________________________________________________________________ Item Qty Description Delivery No. Date ======================================================== Item 10 02/12/2024 200.000 Package Gsin: N6515material: 27739 Catheter, Suction, Bulb Tip With Vent Control, Single Use, Plastic, Sterile, 1 Ea/pkg, (bulk Pkg 50 Pkg/bx), Yankauer Surgical Busse #299 (stevens #261-299) No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested<(>,<)> Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024<(>,<)> To September 30, 2025 Year 2 $ _____________ October 1, 2025<(>,<)> To September 30, 2026 ======================================================== Item 20 02/12/2024 340.00 Each Gsin: N6515material: 50751 Tube, Suction, Flexible Type, Transparent, Nonbreakable, Malleable Vinyl With Smooth Inner Lumen, Tip Capacity Fine, Sterile, Argyle Yankauer, 50/case, Kendall # 8888504001 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 30 02/12/2024 260.00 Each Gsin: N6640material: 53164 Canister, 800 Cc, Disposable, For Suction Machine, Allied Healthcare #s1160ba-cs No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 40 02/12/2024 300.00 Each Gsin: N6640material: 53163 Canister, Set, 800 Cc Canister, Filter Elbow And Tubing For Portable Suction Machine, Devilbis #7305d-633 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 50 02/12/2024 20.00 Each Gsin: N6530material: 28934 Compressor, High Pressure, 10-51 Psi, (csa Approved), Devilbiss #8650d Or Substitute Easy Air Pm-15p A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 60 02/12/2024 40.00 Each Gsin: N6530material: 28930 Compressor, Nebulizer, Medical, Electric, Double Insulated, 23 Psi (csa Approved), Proneb Pa-130f5 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 70 02/12/2024 60.000 Package Gsin: N6530material: 28955 Filter, Bacteria, For Gomco 400 Suction Machine, 3 Per Package, Schuco #01-90-3100 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 80 02/12/2024 120.00 Each Gsin: N6530material: 28929 Mask, Face, Aerosol, Adult, Plastic, Disposable, Teleflex #1083, B & F #64083 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 90 02/12/2024 40.00 Each Gsin: N6530material: 28928 Mask, Face, Aerosol, Pediatric, Plastic, Disposable, Teleflex #1080 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 100 02/12/2024 200.00 Each Gsin: N6530material: 42261 Mask, Tracheostomy, Aerosol, Adult, Without Tubing, Complete With Tubing Connector (22 Mm Inside Diameter), Connector Swivels 360 Degrees, Hudson Rci #150-1075, No Substitute No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 110 02/12/2024 200.00 Each Gsin: N6530material: 28924 Nebulizer, Cold Air, Disposable, (bulk Pkg 24 Ea/case), Baxter Air Life #p002002 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 120 02/12/2024 80.00 Each Gsin: N6530material: 28926 Nebulizer, Medication, Disposable, Handheld, Respan #r6400 (medical Device License #13191) No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 130 02/12/2024 80.00 Each Gsin: N6530material: 44882 Nebulizer, Reusable, With Tubing, Pari Lc Plus #22f81 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 140 02/12/2024 130.00 Each Gsin: N6530material: 28964 Nebulizer, T Updraft Ii Neb-u-mist, With Reservoir And 7 Ft Tubing, Hudson Rci #1734 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 150 02/12/2024 520.00 Each Gsin: N6640material: 53162 Tube, Long, Blue Tipped, 72 Inches, For Suction Machine S130, Devsuctubing72 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 160 02/12/2024 280.00 Each Gsin: N6640material: 53161 Tube, Short, Blue Tipped, 13 Inches, For Suction Machine S130, Allied Healthcare #s615473 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 170 02/12/2024 120.00 Each Gsin: N6530material: 28922 Tubing, Extension, Oxygen Supply, Plastic, Ribbed, With Adapters, Crush Resistant, 7 Ft Lg, (bulk Pkg 50/case), Airlife #p001302 No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Item 180 02/12/2024 32.000 Box Gsin: N6530material: 42262 Tubing, Tracheostomy, Corrugated, Id 22 Mm, Segmented Every 6 In, To Be Used With The Hudson #1075 Tracheostomy Aerosol Mask, 100 Feet Per Box, Bf 81329, No Substitute No Substitution A) Minimum Release Quantity: 50 B) Lead Time For Minimum Release Quantity-number Of Business Days:____ Please Indicate: Manufacturer Name __________________________ Brand Name _________________________________ Manufacturer Stock Number ___________________ Vendor Stock Number _________________________ Identify: Product Package Quantity _______________ Case Quantity _________________________ Medical Device License # (if Applicable) ________________________________ Please Quote Firm Price Based On The Unit Of Measure (i.e. Packaging) Requested E.g. Price Per Package Or Per Case Etc. If Your Pricing Is Based On A Different Unit Than Requested, Please Ensure You Indicate That Change Clearly Below. Please Quote Firm Unit Prices For Year 1 And 2 As Follows: Year 1 $ _____________ October 1, 2024, To September 30, 2025 Year 2 $ _____________ October 1, 2025, To September 30, 2026 ======================================================== Quotation Evaluation: Generally, The Lowest Overall Price Of An Acceptable Item(s) In Accordance With The Terms & Conditions Of The Rfq Will Be Awarded The Order. Quotations Will Be Evaluated Based On Suitability Of Unit Offered: Evaluation Will Be Based On: 1. Products Approved By Mda For Their Use<(>,<)> 2. Product Offered Compared To Product Description/specifications Requested<(>,<)> 3. Price<(>,<)> 4. Delivery Lead-times<(>,<)> 5. Quality Of The Bidder's Performance In Past Awards<(>,<)> 6. Quality Of The Proposed Products In Past Awards<(>,<)> 7. Return And Refund Policies, And 8. Any Other Terms & Conditions Indicated On This Rfq. Each Product Offered Will Be Considered Individually, Which May Result In More Than One Award Created From This Rfq. However, The Intent Is To Award This Rfq To One Supplier In Total (if Possible And Economic To Manitoba) Therefore Bidders Should Quote On All Items If Possible. (economic Evaluation To Be At Manitoba's Sole Discretion) Failure To Provide Adequate Information To Evaluate The Item Offered May Be Cause For Rejection Of Your Quote By The Manitoba Government (manitoba). Sample Products: Bidders May Be Required To Provide Samples As Part Of The Evaluation Process. Manitoba Will Notify The Bidder(s) When Samples May Be Required. Samples Shall Be Supplied At No Charge And Delivered Fob Destination Freight Prepaid To Winnipeg, Manitoba. Alternative Products: Alternate Brands May Be Considered Only If An Item Is Discontinued And May Require Testing And Evaluation By Mda. Acceptance Of New Product Brand(s) Will Be At Mda's Discretion. Vendors Wishing To Offer Alternative Product For Future Tenders Are Invited To Submit Samples For Long Term Testing And Evaluation By Contacting Mda. All Samples Become The Property Of Mda And Will Not Be Returned. Special Note To Bidders: Bidders Must Indicate The Following On Each Item Offered: A) Health Canada Medical Device License # (if Applicable) _____________________________ B) Manufacturer's Name C) Brand Name D) Product Code # Items Not Indicating A Brand Name May Not Be Considered. # Bidders To Quote A Single Price For Each Item Offered. # Bidders May Quote On One Or More Of The Approved Products Listed, However, Bidders Shall Quote Only One Price For Each Approved (brand/manufacturer) Product Listed. # Bidders Not Detailing Lead-times May Result In That Item(s) Being Rejected From Their Quotation. # Bidders Offering Items Which Deviate From The Requested Pack Size, Case Quantity, Etc. Must Detail The Deviations On The Return Tender. # Pricing Unit Must Be The Same As Requested (i.e. Per Package, Per Case, Etc.). # If Your Pricing Is Based On A Different Unit Than Requested, You Must Clearly Identify The Change On That Item Offered. # Bids Are Requested From Competing Bidders In Accordance With Manitoba Policies. Manitoba Reserves The Right To Revise/cancel Rfq's As Well As Accept/reject Bids Either In Whole Or In Part, Whichever Is In The Best Interests Of Manitoba. Lowest Or Any Bid Not Necessarily Accepted. # Bids Must Be Submitted On The Form Provided Unless Otherwise Stipulated Or As Directed. Failure To Complete The Bid Submission Or Include All Information And Documents Requested May Result In Rejection Of A Bid Submission. # All Bid Submissions Should Be Prepared In A Legible Manner. Non Legible Bids May Result In Rejection Of Your Bid Submission. # Bids Shall Be Considered Firm Until Awarded, Unless Otherwise Indicated. Any Exchange Of Information With Manitoba Personnel Prior To The Issuance Of An Rfq Is Not A Valid Response To The Rfq And Shall Not Be Considered. The Words "must" "shall" And "will" Mean A Requirement Is Mandatory And Must Be Met For The Bid To Receive Consideration. Pricing: Pricing Is To Remain Firm For Duration Of The Contract. Quantity: The Quantity Shown Is Approximate And May Vary More Or Less It Should Be Noted That There Is No Guarantee Of Any Business. Any Unused Portion As Of The End Of The Contract Will Be Considered Cancelled. Orders/releases: The Vendor Is Not To Ship Any Item Until Specifically Requested By Manitoba, Unless A Delivery Schedule Is Shown On The Contract For Any Of The Items. The Request For Product May Be Placed Verbally, By Fax Or By Email And Will Indicate The Specific Items And Quantities Required. Mda Reserves The Right To Change Quantities On A Release Order, If Required, Or To Cancel An Individual Release Order In Part Or In Total If Necessitated By Program Changes/client Demand Or Vendor Failing To Deliver Products Within Tender Stated Time Frames. Quality / Acceptability: Any Product Supplied Must Be New, Unused, First Quality. All Goods Delivered Are Subject To Inspection Prior To Delivery Acceptance. Signing Of Any Delivery Slip Should Not Be Construed As Acceptance Of The Product Delivered. Manitoba Reserves The Right To Reject Any Product, After Final Inspection That Does Not Meet The Specification Or Product Description Requested. Manitoba Reserves The Right To Reject Any Product Supplied, Which Upon Inspection Or Use, Is Deemed By The Using Department To Be Unacceptable For Their Intended Use. Products To Be Supplied As Specified On The Contract/purchase Order. Any Substitutes Shipped Without Prior Written Approval Will Be Rejected At Time Of Delivery Or Held At Shipper's Risk Pending Return Instructions. Products Rejected By The Using Department Will Be Returned To The Vendor For Full Credit Or Replacement Product At No Cost To Manitoba Or The Contract May Be Cancelled. Manufacturer's Warranty: State Warranty Of Units Offered (as Applicable To Manitoba's Use) (manitoba's Use Would Usually Be Considered Commercial Application Not Consumer) _________ Months Or _______ Years Please Note: During The Period Of The Warranty Offered, All Labour, Transportation, Parts, Surcharges Including Shipping And Brokerage Will Be Included. The Province Of Manitoba Will Not Pay Additional Charges While The Item(s) Offered Are Under The Above Stated Warranty. Potential Costs Associated With The Location Of Warranty Service Might Be Used In The Evaluation Of This Quote. If The Warranty Offered Is The Vendor's Warranty In Combination With Or In Place Of The Manufacturer's Warranty, Then A Complete Explanation Must Be Provided. Vendor To Address Warranty Issues Within 48 Hours Of Receiving Emailed Documentation From Manitoba. Vendor Must Provide Copy(s) Of Warranty Documentation To Manitoba On Request, After The Contract Is Awarded. Contract Extension Or Additional Products: By Written Agreement Between Manitoba And The Vendor, The Contract May Be Amended To Include Additional Products Or Locations And/or The Duration Of The Contract May Be Extended To Continue Past The Expiry Date Specified Above. Packaging: All Goods Must Be Packed Or Crated Suitable For Protection In Storage Or Shipment. If Pallets Required, Pallet Size To Be 42 Inches Width By 48 Inches Depth, Loaded To A Maximum Height Of 53 Inches. All Goods Delivered Must Be Suitably Marked With Proper Documentation Such As Packing Slip, Contract Number, Etc. Delivery: The Normal Delivery Lead Time Is Within 7 Calendar Day From Receipt Of Order, Unless Otherwise Indicated By Bidders Below: Delivery Within ________ Business Days When Calculating Lead Time, Bidders Should Take Into Consideration All Delivery Components Such As Your Order Desk Requirements, Delivery Practices, If The Item Is From Your Stock Etc. If The Item Must Come From Your Manufacturer/distributor Then Include The Manufacturer/carrier's Shipping Times In Your Calculation. Bidder Should Indicate A Lead Time For The Minimum Release Quantity. Please Show Lead Time As A Specific Number, Not A Range (e.g. 3 Days Or 5 Days, Not 3-5 Days). Lead Time Will Be A Factor For Consideration In The Tender Evaluation. Lead Times Indicated Are To Be Calculated From The Date/time That A Purchase Order Is Issued To The Time The Goods Will Be Received At Mda Or Mda's Client Destination. The Length Of Delivery Time And Overall Service To The End User Is Important And May Be Monitored. Failure To Provide Acceptable Delivery And/or Service May Result In The Cancellation Of The Balance Of The Contract. Deliveries To Mda Will Be Accepted Monday To Friday Between The Hours Of: 8:00 Am To 3:00pm. Vendor Must Notify Mda Immediately In Writing (by Email) Of Any Delays Of Scheduled Shipments. Minimum Order Requirement: Is There A Minimum Order/shipment Value For Fob Destination Freight Prepaid Pricing? Yes _____ No _____ If Yes, Indicate The Minimum Order/shipment Value $_____________ Should An Order Be Placed Under The Minimum Order/shipment Value, Is A Delivery Charge Applicable? Yes _____ No _____ If Yes, Identify The Delivery Charge: $_________________________ Freight Charges Will Not Be Allowed On Back Order Quantities. Returns / Refunds: Any Product Supplied Deemed Unacceptable By The End-user/customer Will Be Immediately Replaced With New Product/unit At No Charge To Mda? Yes ____ No _____ Initial __________ Mda Requires Complete Details Of Your Return/replacement/refund Policy. The Bidder Shall Identify The Exact Detail As To What Is Covered In Terms Of Responsibility For Repair/replacement/refund Of Product: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Any/all Costs Associated With The Return/replacement/refund Of Defective Products Will Be The Responsibility Of The Vendor? Yes ____ No _____ Initial __________ All Defective Products Are Requested To Be Replaced Within Five (5) Working Days Of Notification/request. Yes ____ No _____ Initial __________ If Five (5) Working Days Is Not Sufficient Time For Replacement, The Bidder Shall State The Number Of Days Required: ______________ Authorized Vendor: Manitoba Reserves The Right, Prior To Any Contract Award, To Secure Evidence To Manitoba's Satisfaction That Any Bidder Is The Manufacturer, Or An Authorized Distributor, Dealer Or Retailer Of The Goods Offered And Is Authorized To Sell These Goods In Manitoba, Canada And Upon Request Will Provide Manitoba With Written Evidence Thereof. Manitoba Reserves The Right To Secure Evidence To The Manitoba's Satisfaction That Any Bidder Is Able To Provide The Goods Or Services And To Require The Successful Bidder To Furnish Security, Free Of Any Expense To Manitoba, To Guarantee Faithful Performance Of The Contract. Canadian Funds: Manitoba Prefers To Receive Quotations In Canadian Funds. If The Pricing Offered Is Quoted In A Currency Other Than Canadian, Then The Currency Is To Be Clearly Identified On The Quote Document. Accounts Receivable Address: Due To Our Computerized Accounts Payable System Please Advise If Your Invoice Address (accounts Receivable) Is The Same As The Address For Orders / Quotes Shown Above Yes ____ Or No ______ If No Provide Complete Details I.e. Box #, Street Address, City Province, Postal Code<(>,<)> Etc. _________________ Manitoba's Retail Sales Tax License: Are You Licensed By Manitoba Finance To Collect And Remit Manitoba's Retail Sales Tax Yes_____ Or No_____ If No Disregard The Following Paragraph. Manitoba's Retail Sales Tax: Is The Product(s) Offered Subject To Manitoba's Retail Sales Tax Yes____ Or No _____ If The Quote Consists Of Both Taxable (t) And Non-taxable ( Nt) Items Please Indicate T Or Nt Opposite Each Item Offered. These Goods Are For "resale" And Therefore "pst Exempt". Mda's Pst Number Is 085981-9. Mda Is Also Gst Exempt And Their Number Is 107863847. Payment Terms: Manitoba Will Consider Early Payment Terms. Manitoba's Standard Payment Term Is Net Thirty (30) Days. The Bidder Shall Specify Their Standard Invoice Term: _____________________________ Is There Any Applicable Discounts For Early Payment? Yes _____ No _____ Initial __________ If Yes, Please Specify: _____________________________________________________ Does Your Early Payment Clause Appear On Your Invoice? Yes _____ No _____ Initial __________ Your Quotation Reference # (if Applicable) ___________ ________________________ Proposed Delivery Address Delivery Address: Materials Distribution Agency Unit 7 # 1715 St. James Street Door 10 Winnipeg, Mb R3h 1h3 ________________________________________________________________________ ________________ Subtotal ______________ Delivery Charges ______________ Other Charges Or Discounts (provide Detail If Applicable) ______________ Grand Total ______________ Gst & Pst To Be Excluded Unless Otherwise Noted Quotations In Canadian Funds Preferred. Other Currency Must Be Clearly Identified On The Quotation Document. Tender Valid If Accepted Within __________ Days Authorized Signature: ____________________________ Title: ____________________________ Name(print): ________________________ Phone:____________________________ Proposed Delivery Address: Delivery Address: Materials Distribution Agency Unit 7 # 1715 St. James Street Door 10 Winnipeg, Mb R3h 1h3 Tenders To Be Returned To: Merx Electronic Bid Submission Www.merx.com