Consumer Protection And Government Services Tender

Manitoba Reference Number: Mb-mbpb-aas-00550 Issuing Department: Procurement And Supply Chain Date Issued: 25/10/2024 Issued By: Gom Psc Telephone: 204 945-6361 The Province Of Manitoba Is Requesting Submissions For The Supply And Delivery Of Original Equipment Parts (oem) For Crestline Ambulances On An "as And When" Requested Basis, For The Period Novemever 1, 2024, To June 30, 2026, With Three (3) Optional Of One (1) Year Extensions Of Unspecified Original Equipment Repair (oem) Parts For Crestline Ambulances For Vehicle And Equipment Management Agency (vema). Vema Is A Special Operating Agency Of Consumer Protection And Government Services, Which Is Also A Department Of The Manitoba Provincial Government. If The First Option Year Is Exercised, The Agreement Will Expire June 30, 2027. If The Second Option Year Is Exercised, The Agreement Will Expire June 30, 2028. If The Third Option Year Is Exercised, The Agreement Will Expire June 30, 2029. Note: # All Bids Must Be Submitted On Or Before The Deadline Date And Cut-off Time Of 4:00pm (cdt). # All Bids Must Be Signed By A Representative Of The Bidder With The Authority To Bind The Bidder. Enquiry Deadline: # 5 Business Days Prior To Submission Deadline. Addendum Issuing Deadline: # 3 Business Days Prior To Submission Deadline. Procurement Officer: Raymond Olatokun Email: Bids@gov.mb.ca (enquiry Only) Please Contact The Individual Noted Above If Additional Information Or Clarification Is Required On The Following Items. The Delivery Date (if Shown) Is Actually The End Of The Contract. To Be Delivered Fob Destination (prepaid On An As When Required Basis) Delivery Address: 626 Henry Ave Winnipeg Mb R3a 1p7 Invoice Address: Same As Delivery Address Or As Advised (unit Prices Include All Necessary Charges E.g. Freight, Insurance, Handling Etc.). To Assist In Prompt Payment Of Invoices Please Quote The Release Purchase Order Number On The Invoice And Any Correspondence. All Deliveries Shall Be Completed Within 5 (5) Working Days From The Date Of Request Off The Contract. Indicate An Approximate Delivery Lead Time<(>,<)> ____________ Days, Or ____________ Weeks From Receipt Of Order. Deliveries Are To Take Place - Monday To Friday Between The Hours Of 7:30am And 3:45pm. Deliveries Outside These Dates And Times Will Be Rejected. The Vendor Is Not To Ship Any Item Until A Separate Release Purchase Order Has Been Issued By Vema. This Order May Be Placed Verbally, By Fax Or Mail, By Authorized Personnel. Each Release Purchase Order Will Have A Specific Reference Number. This Rfq Is Subject To The Manitoba General Terms And Conditions: Https://www.gov.mb.ca/central/psc/pubs/form/mb_terms_conditions.pdf The Purchase Order To Be Issued To The Top Ranked Vendor(s) Is Subject To The Manitoba Purchase Order Terms And Conditions: Https://www.gov.mb.ca/central/psc/pubs/form/manitoba_po_terms_conditions .pdf Submission Terms And Conditions: The Bid Must Be Signed By A Representative Of The Bidder With The Authority To Bind The Bidder. The Name And Title Of The Representative Signing The Bid Should Also Be Printed Below Their Signature. Bids Must Be Received At The Submission Address No Later Than The Closing Date And Time. Vendor's E-mail Address: (if Available) ____________________ Quantity Clarification: Quantity Listed Contains 2 Or 3 Decimals. _________________________________________________________________________ Item Qty Description Delivery No. Date ======================================================== Item 10 30/06/2026 300,000.00 Dollar Gsin: Jx231material: 63500 Oem Parts, For The Purchase Of Unspecified Original Equipment Repair Parts For Crestline Ambulances ======================================================== Quotation Evaluation: Generally, The Lowest Overall Price Of An Acceptable Item(s) In Accordance With The Terms & Conditions Of The Rfq Will Be Awarded The Order. Quotations Will Be Evaluated Based On Suitability Of Unit Offered Compared To The End User's Needs, Product Description/specifications, Delivery, Price, Quality Of The Bidder's Performance In Past Awards And Any Other Terms & Conditions Indicated On This Rfq. Each Product Offered Will Be Considered Individually, However, The Intent Is To Award This Rfq To One Supplier In Total (if Possible And Economic To Manitoba) Therefore Bidders Should Quote On All Items If Possible. (economic Evaluation To Be At Manitoba's Sole Discretion. Government Of Manitoba At Its Discretion May Award The Order To More Than One Vendor If The Lowest Overall Price Bid Does Not Cover All Line Items, Or There Are Lower Bids On Specific Items. If You Win The Award And This Is The Case, Please Confirm If You Will Accept A Partial Award Yes _____ No _____ Failure To Provide Adequate Information To Evaluate The Item Offered May Be Cause For Rejection Of Your Quote By The Manitoba Government (manitoba) Quantities: The Quantities Shown Are Approximate And May Vary More Or Less. Please Quote On All Items As The Intent Will Be To Order All Items From One Vendor If Possible And Economical. Any Unused Portion As Of The End Of The Contract Shall Be Considered Cancelled. Pricing: Pricing Is To Remain Firm For Duration Of The Order Unless Otherwise Indicated By Bidder Below. Preference May Be Given To Suppliers Offering Firm Pricing. Show Duration Of Firm Pricing. Prices Firm Until: ________________________________________. Orders/releases: The Vendor Is Not To Ship Any Item Until A Separate Release Purchase Order Has Been Issued By Vehicle And Equipment Management Agency. This Order May Be Placed Verbally, By Fax Or Mail, By Authorized Personnel. Each Release Purchase Order Will Have A Specific Reference Number. Quality / Acceptability: Any Product Supplied Must Be New, Unused, First Quality. All Goods Delivered Are Subject To Inspection Prior To Delivery Acceptance. Signing Of Any Delivery Slip Should Not Be Construed As Acceptance Of The Product Delivered. Manitoba Reserves The Right To Reject Any Product, After Final Inspection That Does Not Meet The Specification Or Product Description Requested. Manitoba Reserves The Right To Reject Any Product Supplied, Which Upon Inspection Or Use, Is Deemed By The Using Department To Be Unacceptable For Their Intended Use. Products To Be Supplied As Specified On The Contract/purchase Order. Any Substitutes Shipped Without Prior Written Approval Will Be Rejected At Time Of Delivery Or Held At Shipper's Risk Pending Return Instructions. Products Rejected By The Using Department Will Be Returned To The Vendor For Full Credit Or Replacement Product At No Cost To Manitoba Or The Contract May Be Cancelled. Manufacturer's Warranty: State Warranty Of Units Offered (as Applicable To Manitoba's Use) (manitoba's Use Would Usually Be Considered Commercial Application Not Consumer) _________ Months Or _______ Years Please Note: During The Period Of The Warranty Offered, All Labour, Transportation, Parts, Surcharges Including Shipping And Brokerage Will Be Included. The Province Of Manitoba Will Not Pay Additional Charges While The Item(s) Offered Are Under The Above Stated Warranty. Potential Costs Associated With The Location Of Warranty Service Might Be Used In The Evaluation Of This Quote. If The Warranty Offered Is The Vendor's Warranty In Combination With Or In Place Of The Manufacturer's Warranty, Then A Complete Explanation Must Be Provided. Vendor To Address Warranty Issues Within 48 Hours Of Receiving Emailed Documentation From Manitoba. Vendor Must Provide Copy(s) Of Warranty Documentation To Manitoba On Request, After The Contract Is Awarded. Contract Extension Or Additional Products: By Written Agreement Between Manitoba And The Vendor, The Contract May Be Amended To Include Additional Products Or Locations And/or The Duration Of The Contract May Be Extended To Continue Past The Expiry Date Specified Above. Delivery: The Normal Delivery Lead Time Is Within 7 Calendar Day From Receipt Of Order, Unless Otherwise Indicated By Bidders Below: Delivery Within ________ Business Days The Length Of Delivery Time And Overall Service To The End User Is Important And May Be Monitored. Failure To Provide Acceptable Delivery And/or Service May Result In The Cancellation Of The Balance Of The Contract. Minimum Order Requirement: Is There A Minimum Order/shipment Value For Fob Destination Freight Prepaid Pricing? Yes _____ No _____ If Yes, Indicate The Minimum Order/shipment Value $_____________ Should An Order Be Placed Under The Minimum Order/shipment Value, Is A Delivery Charge Applicable? Yes _____ No _____ If Yes, Identify The Delivery Charge: $_________________________ Authorized Vendor: Manitoba Reserves The Right, Prior To Any Contract Award, To Secure Evidence To Manitoba's Satisfaction That Any Bidder Is The Manufacturer, Or An Authorized Distributor, Dealer Or Retailer Of The Goods Offered And Is Authorized To Sell These Goods In Manitoba, Canada And Upon Request Will Provide Manitoba With Written Evidence Thereof. Manitoba Reserves The Right To Secure Evidence To The Manitoba's Satisfaction That Any Bidder Is Able To Provide The Goods Or Services And To Require The Successful Bidder To Furnish Security, Free Of Any Expense To Manitoba, To Guarantee Faithful Performance Of The Contract. Canadian Funds: Manitoba Prefers To Receive Quotations In Canadian Funds. If The Pricing Offered Is Quoted In A Currency Other Than Canadian, Then The Currency Is To Be Clearly Identified On The Quote Document. Accounts Receivable Address: Due To Our Computerized Accounts Payable System Please Advise If Your Invoice Address (accounts Receivable) Is The Same As The Address For Orders / Quotes Shown Above Yes ____ Or No ______ If No Provide Complete Details I.e. Box #, Street Address, City Province, Postal Code, Etc. _________________ Manitoba's Retail Sales Tax License: Are You Licensed By Manitoba Finance To Collect And Remit Manitoba's Retail Sales Tax Yes_____ Or No_____ If No Disregard The Following Paragraph. Manitoba's Retail Sales Tax: Is The Product(s) Offered Subject To Manitoba's Retail Sales Tax Yes____ Or No _____ If The Quote Consists Of Both Taxable (t) And Non-taxable ( Nt) Items Please Indicate T Or Nt Opposite Each Item Offered. Payment Terms: Manitoba Will Consider Early Payment Terms. Manitoba's Standard Payment Term Is Net Thirty (30) Days. The Bidder Shall Specify Their Standard Invoice Term: _____________________________ Is There Any Applicable Discounts For Early Payment? Yes _____ No _____ Initial __________ If Yes, Please Specify: _____________________________________________________ Does Your Early Payment Clause Appear On Your Invoice? Yes _____ No _____ Initial __________ Your Quotation Reference # (if Applicable)___________ Proposed Delivery Address: Tenders To Be Returned To: Merx Electronic Bid Submission Www.merx.com