Commission On Elections Tender

Description Republic Of The Philippines Commission On Elections M A N I L A Invitation To Bid Provision For Lights And Sounds System With Led Wall For The 1st National Convention Of Elections Officers; Pre-election Readiness Assessment And Training Of Trainers; Praise Awarding Ceremony; And 84th Thanksgiving Program (project Id No. 55-2024-lns) Approved Budget For The Contract: ₱6,781,900.00 1. The Commission On Elections (comelec) Through The General Appropriations Act (gaa) Of Fy 2024, Intends To Apply The Sum Of Six Million Seven Hundred Eighty-one Thousand Nine Hundred Pesos (₱6,781,900.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Provision For Lights And Sounds System With Led Wall For The 1st National Convention Of Elections Officers; Pre-election Readiness Assessment And Training Of Trainers; Praise Awarding Ceremony; And 84th Thanksgiving Program With Details As Follows: Description Qty Approved Budget For The Contract (abc) (inclusive Of Vat) Cost/ Price Of Bid Documents Provision For Lights And Sounds System With Led Wall On 19-22 November 2024 For The Following Programs: 1. 1st National Convention Of Elections Officers; 2. Pre-election Readiness Assessment And Training Of Trainers; 3. Praise Awarding Ceremony; And 4. 84th Thanksgiving Program 1 Lot ₱6,781,900.00 ₱10,000.00 Note: Bids Received In Excess Of The Total Abc Per Lot Shall Automatically Be Rejected At The Bid Opening. 2. Comelec Now Invites Bids For The Provision For Lights And Sounds System With Led Wall For The 1st National Convention Of Elections Officers; Pre-election Readiness Assessment And Training Of Trainers; Praise Awarding Ceremony; And 84th Thanksgiving Program. Delivery Of Goods/services Is Required As Indicated In Section Vi – Schedule Of Requirements. Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii-instructions To Bidders (itb). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organization With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Prospective Bidders May Obtain Further Information From The Bac Secretariat And Inspect The Bidding Documents At The Bac Secretariat Office At 305-a 3/f Annex Building, Far East Managers And Investors Incorporated (femii) Building, A. Soriano Avenue, Intramuros, Manila From 8:00 Am To 5:00 Pm From Mondays To Saturdays Or Call At Tel No. 8254-3611 Telefax No. 8254-3523, Email Address Bac.secretariat@comelec.gov.ph And Bacsecretariat.pmd@gmail.com And At Website Www.comelec.gov.ph. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On The Date And Address Specified Below. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Comelec Website, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. Fees May Be Paid In Person At The Address Specified Below Or Online Through Fund Transfer Or Account Deposit To Comelec’s Landbank Of The Philippines Peso Current Account As Specified Below: • Peso Current Account No. 0012-1042-86 As Proof Of Payment, A Copy Of The Transaction Slip Or Deposit Slip Shall Be Sent Via Email By The Bidder To Bac.secretariat@comelec.gov.ph Copy Furnished At Bacsecretariat.pmd@gmail.com. Copy Of Which Shall Also Be Attached To The Bidding Documents. 6. The Schedule Of Bidding Activities Shall Be As Follows: Activities Time Venue 1. Sale And Issuance Of Bidding Documents 15 August 2024 8:00 Am To 5:00 Pm Mondays To Saturdays Bac Secretariat Office Procurement Management Department, Commission On Elections 305-a 3/f Annex Building, Far East Managers And Investors Incorporated (femii) Building, A. Soriano Avenue, Intramuros, Manila 2. Pre-bid Conference (note: Open To Prospective Bidders) 22 August 2024 (thursday), 2:00 Pm Training Room 2, 4th Floor, Bureau Of Treasury, Palacio Del Gobernador, Intramuros, Manila 3. Deadline For Submission Of Bids 03 September 2024 (tuesday), 8:00 Am Bac Secretariat Office, Room 305, 3rd Floor, Far East Managers And Investors Incorporated (femii) Building, Andres Soriano Avenue, Intramuros, Manila 4. Opening Of Bids 03 September 2024 (tuesday), 10:00 Am Training Room 3, 4th Floor, Bureau Of Treasury, Palacio Del Gobernador, Intramuros, Manila 7. The Comelec Will Conduct A Pre-bid Conference On The Scheduled Date, Time And Venue As Indicated In Paragraph 6 Of This Ib. 8. Bids Must Be Duly Received By The Bac Secretariat As Indicated In Paragraph 6 Of This Ib On Or Before 03 September 2024 (tuesday), 8:00 Am. Late Bids Shall Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 10. Bid Opening Shall Be On The Time And Date Indicated In Paragraph 6 Of This Ib. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 11. Additional Instructions For The Pre-bid Conference And Bid Opening In Line With The Precautionary Health Measures Being Adopted By The Comelec, Prospective Bidders Interested To Join The Pre-bid Conference And Bid Opening May Send Request To The Bac.secretariat@comelec.gov.ph And Bacsecretariat.pmd@gmail.com With The Following Information Together With Proof Of Identity Of The Attendee/s Or Duly Authorized Representative/s A Day Before The Scheduled Conference. (1) Name Of Project (2) Project Identification No. (3) Activity (indicate Whether Pre-bid Conference Or Bid Opening) (4) Company Name (5) Address (6) Name Of Representative (maximum Of Two [2]) (7) Contact Number/s (8) Designated Email Address (to Which All Communications From The Bac Shall Be Sent) (9) Scanned Copy Of Photo Of Proof Of Identity (please Attach Company Id Or Any Government Issued Id) 12. Comelec Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder/s. (sgd)helen G. Aguila-flores Chairperson Date Signed: 14 August 2024