Commission On Elections Tender

Description Request For Quotation Supply And Delivery Of One (1) Lot Various Painting Materials For Re-painting Of Ballot Boxes In Preparation For The 2025 National And Local Election (nle) (project Id No. Svp-2025-007-nle-painting) End-user/s Purchase Request Number/s Voters Identification Division, Ersd 24-12-2113 1. The Commission On Elections (comelec), Through Its Bids And Awards Committee (bac) Will Undertake Small Value Procurement And Invites Interested Entities To Submit Their Quotation For The Supply And Delivery Of One (1) Lot Various Painting Materials For Re-painting Of Ballot Boxes In Preparation For The 2025 National And Local Election (nle) With The Details As Follows: Item Item Description Qty. Approved Budget For The Contract (p) Abc Per Unit Total 1 Yellow Paint – Quick Dry Enamel 16 Gallons 1,143.33 18,293.28 2 Paint Thinner 8 Gallons 508.33 4,066.64 3 Paint Brush 3” 10 Pieces 73.67 736.70 4 Spatula With Handle 10 Pieces 85.67 856.70 5 Steel Brush 10 Pieces 79.33 793.30 6 Gloves 1,500 Pairs 52.00 78,000.00 7 Face Mask 1,500 Pieces 52.00 78,000.00 8 Paint Roller With Handle 10 Pieces 56.00 560.00 9 Roller Spare 50 Pieces 35.00 1,750.00 Total Abc 183,056.62 Payment Terms: Thirty (30) Days • One-time Payment After Inspection And Acceptance And Receipt Of All Documentary Requirements For Payment. • Automatic Debit Arrangement (ada) Through Land Bank Of The Philippines (lbp) Facilities, For Other Commercial Bank, Applicable Bank Charges Shall Be For The Account Of Supplier. The Supplier Shall Submit Bank Details Together With Billing Statement/ Invoice For Ready Reference. 2. For Bidders/suppliers/service Providers Information: A) For Detailed Specifications & Requirements Of The Project, Please Refer To Bidder’s Quotation Form Attached As Annex A. B) This Project Shall Be Awarded Per Lot; Bidder Must Quote/bid For All Items In The Lot. C) Bids/price Quotations Received In Excess Of The Total Abc Per Lot Shall Be Automatically Rejected; D) Bids/price Quotations That Are Within The Abc Per Lot, Regardless If The Price Offered For Other Items In The Lot Exceeds Their Respective Abc Per Item, May Be Considered For Award If Proven To Be The Lowest Calculated And Responsive Bid Among All Other Bids/quotations; And E) In Case Of Tie In Offer/quotation Per Lot, Gppb Circular 06-2005 Shall Apply. 3. Please Be Reminded That Alternative Quotations Shall Not Be Allowed. Alternative Quotation Is Defined As An Offer By The Prospective Supplier In Addition Or As A Substitute To Its Original Quotation. A Quotation With Options Is Considered As Alternative Quotation. 4. Technical Specifications And Other Requirements For The Project Is Detailed In The Attached Prescribed Form (annex “a”). Any Interested Entity May Submit Their Quotation Using Annex “a” Including The Required Eligibility Documents Listed Below Not Later Than February 07, 2025, 12:00 Pm Through The Following Options: A. Submission Of A Labeled And Sealed Envelope (indicating Company Name, Project Title And Reference Number) At: Bac Secretariat Division Procurement Management Department (pmd) Commission On Elections 3rd Floor, Room 305-a Femii Bldg., Soriano St., Intramuros, Manila B. Submission Of Quotation Via Email At Bac.secretariat@comelec.gov.ph Copy Furnished Ampbacsec.pmd@gmail.com 5. Include The Following Eligibility Documents In The Sealed Envelopes Or In The Email (note: Pursuant To Section Iii Of Appendix A Of Annex H Of The R-irr Of R.a. 9184, Bidders Who Already Submitted These Required Documents Are No Longer Required To Re-submit The Same, Unless The Document/s Have Already Expired/invalid Except For Omnibus Sworn Statement). Failure To Submit The Required Documents Will Be Subjected For Disqualification: A. Copy Of Philgeps Registration Number; B. Copy Of Valid Mayor’s/business Permit; And C. Duly Signed And Notarized Omnibus Sworn Statement Per Attached Annex B With Attached Proof Of Authority Of The Bidder’s Authorized Representative (e.i. Copy Of Notarized Secretary Certificate, Board Resolution Or Special Power Of Attorney, Whichever Is Applicable. 6. The Comelec Reserves The Right To Accept Or Reject Any Offer/quotation, To Reject All Offer/quotation At Any Time Prior To Contract Award, To Exclude Any Item Or Reduce The Number Of Units And The Corresponding Abc As Determined By Comelec And To Award The Contract To The Bidder With The Most Advantageous Offer, Without Thereby Incurring Any Liability To The Interested Entities. (sgd) Marian R. Ada Cruz Head, Bac Secretariat