Commission On Elections Tender

Description Republic Of The Philippines Commission On Elections Negros Island Region (nir) 2nd Floor, Comelec-nir Integrated Field Office Kagawasan Avenue, Capitol Area, Barangay Taclobo Dumaguete City, 6200 Negros Oriental Tel No. (035) 522-2060; Redo_nir@comelec.gov.ph Invitation To Submit Price Quotation For Procurement Of The Training Supplies For The Training Of Board Of Canvassers In Preparation For The May 2025 National And Local Elections End-user/s Purchase Request Number/s Comelec, Negros Island Region 24-12-2127 1. The Commission On Elections (comelec), Through Its Regional Bids And Awards Committee (rbac), Will Undertake A Small Value Procurement Under Section 53.9 And Invites Interested Entities To Submit Their Price Quotation For The Procurement Of The Training Supplies For The Training Of Board Of Canvassers In Preparation For The May 2025 National And Local Elections (project Id No. Rbac-nir-svp-2024-003). Below Are The Details Of The Project: Item Description And Technical Specifications Qty Unit Unit Cost (php) Approved Budget Of The Contract (php) • Plastic Envelope With Handle (legal Size) • 1 Piece Of Pencil With Eraser • 1 Piece Sharpener • 1 Pad Of Notebook (50 Leaves) 20 Sheets Folio Size Bond Paper 132 Set 200.00 26,400.00 Total 26,400.00 Payment Terms: Thirty (30) Days • One-time Payment After Inspection And Acceptance And Receipt Of All Documentary Requirements For Payment. • Automatic Debit Arrangement (ada) Through Land Bank Of The Philippines (lbp) Facilities, Or Any Commercial Bank, Charges Shall Be For The Account Of The Supplier. The Supplier Shall Submit The Bank Details For Ready Reference. Offers Or Quotations Exceeding The Approved Budget For The Contract (abc) Will Be Rejected. (note: In Case Of A Tie In Offers Or Quotations, Gppb Circular 06-2005 Shall Apply). 2. For Bidders/suppliers/service Providers Information: A. For Detailed Specifications & Requirements Of The Project, Please Refer To Bidder’s Quotation Form Attached As Annex A. B. This Project Shall Be Awarded Per Lot; Bidder Must Quote/bid For All Items In A Lot; C. Bids/price Quotations Received In Excess Of The Total Abc Per Item Shall Be Automatically Rejected; D. Bids/price Quotations That Are Within The Abc Per Lot, Regardless If The Price Offered For Other Items In The Lot Exceeds Their Respective Abc Per Item, May Be Considered For Award If Proven To Be The Lowest Calculated And Responsive Bid Among All Other Bids/quotations; And E. In Case Of Tie In Offer/quotation Per Item, Gppb Circular 06-2005 Shall Apply. 3. Please Be Reminded That Alternative Quotations Shall Not Be Allowed. Alternative Quotation Is Defined As An Offer By The Prospective Supplier In Addition Or As A Substitute To Its Original Quotation. A Quotation With Options Is Considered As Alternative Quotation. 4. Technical Specifications And Other Requirements For The Project Is Detailed In The Attached Prescribed Form (annex “a”). Any Interested Entity May Submit Their Quotation Using Annex “a” Including The Required Eligibility Documents Listed Below Not Later Than January 28, 2025 5:00 Pm Through The Following Options: A. Submission Of A Labeled And Sealed Envelope (indicating Company Name, Project Title And Reference Number) At: Office Of The Regional Election Director Commission On Elections 2nd Floor, Comelec-nir Integrated Field Office Dumaguete City, Negros Oriental B. Submission Of Quotation Via Email At Rbac_nir@comelec.gov.ph. 5. Include The Following Eligibility Documents In The Sealed Envelopes Or In The Email (note: Pursuant To Section Iii Of Appendix A Of Annex H Of The R-irr Of R.a. 9184, Bidders Who Already Submitted These Required Documents Are No Longer Required To Re-submit The Same, Unless The Document/s Have Already Expired/invalid Except For Omnibus Sworn Statement). Failure To Submit The Required Documents Will Be Subjected For Disqualification: A. Copy Of Philgeps Registration Number; B. Copy Of Valid Mayor’s/business Permit; And C. Duly Signed And Notarized Omnibus Sworn Statement Per Attached Annex B With Attached Proof Of Authority Of The Bidder’s Authorized Representative (i.e., Copy Of Notarized Secretary Certificate, Board Resolution Or Special Power Of Attorney, Whichever Is Applicable) 6. The Comelec Reserves The Right To Accept Or Reject Any Offer/quotation, To Reject All Offer/quotation At Any Time Prior To Contract Award, To Exclude Any Item Or Reduce The Number Of Units And The Corresponding Abc As Determined By Comelec And To Award The Contract To The Bidder With The Most Advantageous Offer, Without Thereby Incurring Any Liability To The Interested Entities. Atty. Eddie G. Aba Rbac Vice Chairperson Received By : (printed Name And Signature) Position/designation : Date : Bidder’s Quotation (annex A) Date: ________________ Commission On Elections Regional Bids And Awards Committee We Are Pleased To Submit Our Price Quotation For The Following Articles And/or Services, To Wit: Procurement Of The Training Supplies For The Training Of Board Of Canvassers In Preparation For The May 2025 National And Local Elections Comelec Project Requirements Bidder’s Quotation Item Description Qty Unit Price/unit (indicate Price Quotation Per Unit) • Plastic Envelope With Handle (legal Size) • 1 Piece Of Pencil With Eraser • 1 Piece Sharpener • 1 Pad Of Notebook (50 Leaves) • 20 Sheets Folio Size Bond Paper 132 Set Total Bid Offer P________________ Other Project Requirements: Indicate “comply” • Together With The Bidder’s Quotation: -brochure (or Internet Download), Technical Data Sheet, Picture/s And/or Equivalent Document/s For Each Item Being Offered Showing Compliance With The Technical Specifications. Note: Incomplete Submission Shall Be A Ground For Disqualification Other Project Requirements: Indicate “comply” • Delivery Period:  Thirty (15) Calendar Days From Receipt Of Purchase Order • Delivery Site:  Office Of The Provincial Election Supervisor Commission On Elections Province Of Negros Occidental Capitol Ext., Gatuslao St. Bacolod City, Negros Occidental Notes: • Use Separate Sheet If Necessary And Attach Picture/s Or Brochure/s And Submit Sample/s Or Demo Unit Of The Actual Item (when Required). • Bids/price Quotations That Are Within The Abc Per Lot, Regardless If The Price Offered For Other Items In The Lot Exceeds Their Respective Abc Per Item, May Be Considered For Award If Proven To Be The Lowest Calculated And Responsive Bid Among All Other Bids/quotations. • Bidder Must Quote For All Items In The Lot. • I Hereby Undertake To Deliver The Goods And Its Ancillary Services Indicated Above Within The Period Prescribed By The Comelec. I Further Undertake That The Price Quoted Shall Be Binding Upon Us Until A Noa/ntp/po/contract Is Issued/signed. Name Of Company/corporation: ___________________________________________ Address: ________________________________________________________________ Email And Telephone Number: _____________________________________________ ______________________________________ Authorized Company Representative Signature Over Printed Name  Annex B Republic Of The Philippines) City/municipalityof ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity],as Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 2revised Per Gppb Resolution No. 16-2020 Dated 16 September 2020 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This Day Of , 20____at _______________, Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant Subscribed And Sworn To Before Me This _____ Day Of ____________ At ____________, Philippines. Affiant Is Personally Known To Me And Was Identified By Me Through Competent Evidence Of Identity As Defined In 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant Exhibited To Me His/her ______________________ With No. ________________________, With Her Photograph And Signature Appearing Thereon.