Commission On Elections Tender

Description Republic Of The Philippines Office Of The Regional Election Director National Capital Region 3rd Floor, Barangay Greenhills Multi-purpose Building, Col. Bonny Serrano Avenue, Barangay Greenhills, San Juan City Redo_ncr@comelec.gov.ph Request For Quotation For Supply And Delivery Of A4 Size Copy Paper And F4/ Legal Size Copy Paper For Comelec, Ncr (project Identification No. 2024-50-svp-ose) End-user Purchase Request Number Redo-ncr 24-11-1952 1. The Commission On Elections (comelec), Through Its Regional Bids And Awards Committee (rbac) Invites Interested Entities To Submit Their Price Quotation For The Small Value Procurement (svp) Of Supply And Delivery Of A4 Size Copy Paper And F4/legal Size Copy Paper For Comelec, Ncr With The Following Details: Item Description And Technical Specification/s Qty Unit Approved Budget For The Contract (php) Cost Per Unit Total A4 Size Copy Paper Multi-purpose, High Performance, 500 Sheets/ream, 210 X 297mm, Sub. 20/ 70gsm, 5 Reams/ Box (branded) 500 Reams ₱218.05 ₱109,025.00 F4/ Legal Size Copy Paper Multi-purpose, High Performance, 500 Sheets/ream, 216 X 330 Mm, Sub. 20/ 70gsm, 5 Reams/box (branded) 500 Reams 252.15 126,075.00 Total ₱235,100.00 Terms Of Payment ➢ One-time Payment After Inspection And Acceptance And Receipt Of All Documentary Requirements For Payment. ➢ Automatic Debit Arrangement (ada) Through Land Bank Of The Philippines (lbp) Facilities, For Other Commercial Bank, Applicable Bank Charges Shall Be For The Account Of Supplier. The Supplier Shall Submit Bank Details Together With Billing Statement/ Invoice For Ready Reference. 2. Please Be Reminded That Alternative Quotations Shall Not Be Allowed. Alternative Quotation Is Defined As An Offer By The Prospective Supplier In Addition Or As A Substitute To Its Original Quotation. A Quotation With Options Is Considered As Alternative Quotation. 3. The Following Are The Required Eligibility Documents (preferably Certified True Copy): Copy Of Valid Mayor’s/business Permit; Latest Bir Annual Income/business Tax Return; Proof Showing The Philgeps Registration No.; And Omnibus Sworn Statement (see Annex “b” For The Prescribed Format) 4. Any Interested Entity May Submit Their Sealed Quotation Using The Attached Prescribed Form (see Annex “a”) Including The Required Eligibility Documents Mentioned Above Not Later Than January 14, 2025, 10:00am Through The Following Options: A. Submission Of A Labeled And Sealed Envelope (indicating Company Name, Address, Contact No., E-mail Address, And Project Title) At: Office Of The Regional Election Director Commission On Elections Comelec – Ncr 3/f P1 Building, Greenhills Barangay Hall, Col. Bonny Serrano Avenue, Barangay Greenhills, San Juan City C/o Atty. Flor Marie Joy Y. Reyes-cabacungan Rbac Secretariat B. Submission Of Quotation Via Email At Rbac.ncr@comelec.gov.ph And Redo_ncr@yahoo.com Will Not Be Entertained. 5. The Comelec Reserves The Right To Accept Or Reject Any Offer/quotation, To Reject All Offer/quotation At Any Time Prior To Contract Award, To Exclude Any Item Or Reduce The Number Of Units And The Corresponding Abc As Determined By Comelec And To Award The Contract To The Bidder With The Most Advantageous Offer, Without Thereby Incurring Any Liability To The Interested Entities. Date: 04 January 2025 Atty. Jovencio G. Balanquit Ncr-rbac Chairperson Annex “a” _______________________________ [company Name] _____________________________________________________________ [company Address And Contact Nos.] Price Quotation Date: __________________ Commission On Elections Regional Bids And Awards Committee After Having Carefully Read And Accepted The Terms And Conditions In The Request For Quotation, Hereunder Is Our Quotation/s For The Item/s As Follows: Quantity Unit Item Description, Technical Specifications, Terms & Conditions And Delivery Schedule Total Contract Price (you May Attached Breakdown Of The Offer) Total 22,280.00 22,180.00 The Above-quoted Prices Are Inclusive Of All Costs And Applicable Taxes. I Hereby Undertake To Deliver The Goods And Its Ancillary Services Indicated Above Within The Period Prescribed By The Comelec. I Further Undertake That The Price Quoted Shall Be Binding Upon Us Until A Noa/ntp/contract Is Issued/signed. _____________________________________________ Authorized Company Representative Signature Over Printed Name Annex “b” Omnibus Sworn Statement [shall Be Submitted With The Bid] Republic Of The Philippines ) City/municipality Of ______ ) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. Select One, Delete The Other: If A Sole Proprietorship: I Am The Sole Proprietor Of [name Of Bidder] With Office Address At [address Of Bidder]; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. Select One, Delete The Other: If A Sole Proprietorship: As The Owner And Sole Proprietor Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Represent It In All Procurement Activities; If A Partnership, Corporation, Cooperative, Or Joint Venture: I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary And/or To Represent The [name Of Bidder]in All Procurement Activities As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate Issued By The Corporation Or The Members Of The Joint Venture)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Participating In Any Government Agency’s Procurement Project By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board; 4. Each Of The Documents Submitted In Satisfaction Of The Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. Select One, Delete The Rest: If A Sole Proprietorship: I Am Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Partnership Or Cooperative: None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; If A Corporation Or Joint Venture: None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Following Responsibilities As A Bidder: A) Carefully Examine And Fully Aware Of All The Issued And Posted Documents Relative To The Procurement Project I/we Am/are Participating; B) Acknowledge All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C) Made An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D) Inquire Or Secure Supplemental/bid Bulletin(s) Issued By The Bac. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, Or The Revised Penal Code. In Witness Whereof, I/we Have Hereunto Set My/our Hand/s This ____ Day Of [month] [year] At [place Of Execution]. [insert Name Of Bidder’s Authorized Representative] [insert Signatory’s Legal Capacity] Subscribed And Sworn To Before Me This __ Day Of [month] [year] At [place Of Execution], Philippines. Affiant/s Is/are Personally Known To Me And Was/were Identified By Me Through Competent Evidence Of Identity As Defined In The 2004 Rules On Notarial Practice (a.m. No. 02-8-13-sc). Affiant/s Exhibited To Me His/her [insert Type Of Government Identification Card Used], With His/her Photograph And Signature Appearing Thereon, Issued On ______ At ______, Valid Until _____________. Witness My Hand And Seal This ___ Day Of [month] [year]. Name Of Notary Public Serial No. Of Commission _________ Notary Public For _____ Until ______ Roll Of Attorneys No. _____ Ptr No. __, [date Issued], [place Issued] Ibp No. __, [date Issued], [place Issued] Doc. No. ___ Page No. ___ Book No. ___ Series Of ____.