Commission On Elections Tender

Description Section I. Invitation To Bid (ib) Printing, Supply, And Delivery Of Various Authorization Forms And Supply And Delivery Of Hp Toner 35a For The 2025 National And Local Elections (nle) (sbac-aefs Ref No. 20-2024-afhpt) Approved Budget For The Contract (abc): P2,767,045.80 1. The Commission On Elections (comelec), Through The General Appropriations Act (gaa) For Fy 2024, Intends To Apply The Sum Of Two Million Seven Hundred Sixty-seven Thousand Forty-five Pesos And 80/100 (₱2,767,045.80) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Printing, Supply, And Delivery Of Various Authorization Forms And Supply And Delivery Of Hp Toner 35a For The 2025 National And Local Elections (nle), With Details As Follows: Lot Description Qty Approved Budget For The Contract (abc) (vat Exempt) Cost/price Of Bid Documents (p) Abc Per Unit Total Abc Various Authorization Forms Lot 1 1. Authorization Forms 510,930 Pcs ₱3.00 ₱1,532,790.00 ₱5,000.00 2. Ip Voter Authorization Forms/ Assistor’s Oath 34,965 Pcs ₱3.00 ₱104,895.00 Total ₱1,637,685.00 Hp Toners Lot 2 Hp Toner 35a 240 Cartridges ₱4,705.67 ₱1,129,360.80 ₱5,000.00 Total Abc ₱2,767,045.80 Notes: • Bids Received In Excess Of The Total Abc Shall Be Automatically Rejected At Bid Opening. • Bidders Must Bid For All Items In The Lot. Bids That Are Within The Abc Of The Lot, Regardless If The Price Offered For Other Items Exceeds Their Respective Abc Per Item, May Be Considered For Award If Proven To Be The Single/lowest Calculated And Responsive Bid Among All Bids. 2. The Comelec Now Invites Bids For The Above Procurement Project. Delivery Of Goods/ Services Is Required As Indicated In Section Vi- Schedule Of Requirements. Bidders Should Have Completed, Within Seven (7) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. Definition Of Similar Contract Is Contained In The Itb Clause 5.3 Of Section Iii – Bid Data Sheet. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii-instructions To Bidders (itb). 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4. Prospective Bidders May Obtain Further Information From The Sbac-aefs Secretariat And Inspect The Bidding Documents, Subject To Standard Health Protocols Being Implemented, At The Sbac-aefs Secretariat Office At 305-a 3/f Annex Building, Far East Managers And Investors Incorporated (femii) Building, A. Soriano Avenue, Intramuros, Manila From 8:00 Am To 4:00 Pm From Mondays To Fridays Or Call At Tel No. 8254-3611 Telefax No. 8254-3523, Email Address Sbac.aefs@comelec.gov.ph And At The Comelec Website Www.comelec.gov.ph. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On The Date And Address Specified Below. It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Comelec Website, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. Fees May Be Paid In Person At The Address Specified Below Or Online Through Fund Transfer Or Account Deposit To Comelec’s Landbank Of The Philippines Peso Current Account As Specified Below: • Peso Current Account No. 0012-1042-86 In Which Case, A Copy Of The Transaction Slip Or Deposit Slip Shall Be Sent Via Email By The Bidder To Sbac.aefs@comelec.gov.ph Immediately Upon Payment Or Not Later Than The Submission Of Their Bids. 6. The Schedule Of Bidding Activities Shall Be As Follows: Activities Time Venue 1. Sale And Issuance Of Bidding Documents 8:00 Am To 5:00 Pm Mondays To Fridays Starting 30 December 2024 Sbac-aefs Secretariat Office Procurement Management Department, Commission On Elections 305-a 3/f Annex Building, Far East Managers And Investors Incorporated (femii) Building, A. Soriano Avenue, Intramuros, Manila 2. Pre-bid Conference 07 January 2025 (tuesday), 1:00 Pm 4th Floor, Bureau Of Treasury, Palacio Del Gobernador, Intramuros, Manila 3. Deadline For Submission Of Bids 20 January 2025 (monday), 8:30 Am Sbac-aefs Secretariat Office Procurement Management Department, Commission On Elections 305-a 3/f Annex Building, Far East Managers And Investors Incorporated (femii) Building, A. Soriano Avenue, Intramuros, Manila 4. Opening Of Bids 20 January 2025 (monday), 10:30 Am 4th Floor, Bureau Of Treasury, Palacio Del Gobernador, Intramuros, Manila 7. The Comelec Will Hold A Pre-bid Conference On The Scheduled Date, Time And Venue As Indicated In Paragraph 5 Of This Ib, Which Shall Be Open To All Prospective Bidders. 8. Bids Must Be Duly Received By The Sbac-aefs Secretariat Through Manual Submission At The Location Address Indicated In Paragraph 5 Of This Ib On Or Before 20 January 2025, 8:30 Am. Late Bids Shall Not Be Accepted. 9. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 10. Bid Opening Shall Be On The Time And Date And At The Given Address Indicated In Paragraph 5 Of This Ib. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend The Activity. 11. Additional Instructions For The Pre-bid Conference And Bid Opening In Line With The Precautionary Health Measures Being Adopted By The Comelec, Prospective Bidders Interested To Join The Pre-bid Conference And Bid Opening May Send Request To Sbac.aefs@comelec.gov.ph With The Following Information Together With Proof Of Identity Of The Attendee/s Or Bidder’s Duly Authorized Representative/s A Day Before The Scheduled Conference. (1) Name Of Project (2) Project Identification No. (3) Activity (indicate Whether Pre-bid Conference Or Bid Opening) (4) Company Name (5) Address (6) Name Of Representative/s (7) Contact Number/s (8) Designated Email Address (to Which All Communications From The Sbac-aefs Shall Be Sent) (9) Scanned Copy Of Photo Of Proof Of Identity (please Attach Company Id Or Any Government Issued Id) 12. Comelec Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder/s. (sgd.)glinis U. Tamondong Sbac-aefs Chairperson Date Signed: 28 December 2024