Commission On Elections Tender

Description Request For Quotation Supply And Delivery Of One (1) Lot Various Papers And Envelops For Use In The 2025 National And Local Elections (sbac-aefs Ref No. Svp-2024-037a-nle-vpe) End-user/s Purchase Request Number/s Allocation Committee 24-11-1953 24-01-0035 1. The Commission On Elections (comelec), Through Its Special Bids And Awards Committee – Automated Elections Forms And Supplies For The 2025 National And Local Elections (nle) (sbac-aefs For 2025 Nle) Will Undertake Small Value Procurement And Invites Interested Entities To Submit Their Quotation For The Supply And Delivery Of One (1) Lot Various Papers And Envelops For Use In The 2025 National And Local Elections, With The Details As Follows: Item No. Item Description Qty/ Unit Approved Budget For The Contract (₱) (vat Exempt) Abc Per Unit Total Abc 1 Ip Voter Turnout Form (vat Exempt) 222 Pieces 3.00 666.00 2 Voter Turnout Form For Pdl (vat Exempt) 504 Pieces 3.00 1,512.00 3 Voters Turnout Form – Ppp (vat Exempt) 4,866 Pieces 3.00 14,598.00 4 Waiver Of Right To Pdl Voting (vat Exempt) 2,137 Pieces 3.00 6,411.00 5 Envelope For Cef A24 And A20-a (vat Exempt) 250 Sets Of 5 Pieces 109.33 27,332.50 6 Envelope For Cef A25 And A20-a (vat Exempt) 2,000 Sets Of 5 Pieces 102.67 205,340.00 Total 255,859.50 Payment Terms: Thirty (30) Days • One-time Payment After Inspection And Acceptance And Receipt Of All Documentary Requirements For Payment. • Automatic Debit Arrangement (ada) Through Land Bank Of The Philippines (lbp) Facilities, For Other Commercial Bank, Applicable Bank Charges Shall Be For The Account Of Supplier. The Supplier Shall Submit Bank Details Together With Billing Statement/ Invoice For Ready Reference. 2. For Bidders/suppliers/service Providers Information: A) For Detailed Specifications & Requirements Of The Project, Please Refer To Bidder’s Quotation Form Attached As Annex A. B) This Project Shall Be Awarded As One (1) Lot; Bidder Must Quote/bid For All Items In The Lot; C) Bids/price Quotations Received In Excess Of The Total Abc Per Lot Shall Be Automatically Rejected; D) Bids/price Quotations That Are Within The Abc Per Lot, Regardless If The Price Offered For Other Items In The Lot Exceeds Their Respective Abc Per Item, May Be Considered For Award If Proven To Be The Lowest Calculated And Responsive Bid Among All Other Bids/quotations; And E) In Case Of Tie In Offer/quotation Per Lot, Gppb Circular 06-2005 Shall Apply. 3. Please Be Reminded That Alternative Quotations Shall Not Be Allowed. Alternative Quotation Is Defined As An Offer By The Prospective Supplier In Addition Or As A Substitute To Its Original Quotation. A Quotation With Options Is Considered As Alternative Quotation. 4. Technical Specifications And Other Requirements For The Project Is Detailed In The Attached Prescribed Form (annex “a”). Any Interested Entity May Submit Their Quotation Using Annex “a” Including The Required Eligibility Documents Listed Below Not Later Than January 03, 2025, 5:00 Pm Through The Following Options: A. Submission Of A Labeled And Sealed Envelope (indicating Company Name, Project Title And Reference Number) At: Sbac-aefs Secretariat Office Procurement Management Department (pmd) Commission On Elections 3rd Floor, Room 305-a Femii Bldg., Soriano St., Intramuros, Manila B. Submission Of Quotation Via Email At Comelecsbacaefs@gmail.com Copy Furnished Sbac.aefs@comelec.gov.ph. 5. Include The Following Eligibility Documents In The Sealed Envelopes Or In The Email (note: Pursuant To Item Iii Of Appendix A Of Annex H Of The R-irr Of R.a. 9184, Bidders Who Already Submitted These Required Documents Are No Longer Required To Re-submit The Same, Unless The Document/s Have Already Expired/invalid Except For Omnibus Sworn Statement). Failure To Submit The Required Documents Will Be Subjected For Disqualification: A. Copy Of Philgeps Registration Number; B. Copy Of Valid Mayor’s/business Permit; And C. Duly Notarized Omnibus Sworn Statement (annex B) With Attached Proof Of Authority Of The Bidder’s Authorized Representative (e.g. Secretary’s Certificate, Board Resolution, Special Power Of Attorney). 6. The Comelec Reserves The Right To Accept Or Reject Any Offer/quotation, To Reject All Offer/quotation At Any Time Prior To Contract Award, To Exclude Any Item Or Reduce The Number Of Units And The Corresponding Abc As Determined By Comelec And To Award The Contract To The Bidder With The Most Advantageous Offer, Without Thereby Incurring Any Liability To The Interested Entities. (sgd)dir. Glinis U. Tamondong Chairperson