COMMISSION ON ELECTION REGION IV B MIMAROPA REGIONAL BID Tender

Description Republic Of The Philippines Commission On Elections Intramuros, Manila Regional Bids And Awards Committee Region Iv-b (mimaropa) Request For Quotation Supply And Delivery Of Janitorial Supplies Of Comelec Region Iv-b (mimaropa) For The First (1st) Quarter Of 2023 (project Id No. R4b-23-02-0075) Lot: (1) End-user/s Purchase Request Number/s Comelec Region Iv-b (mimaropa) R4b-23-02-0075 1. The Commission On Elections (comelec), Through Its Regional Bids And Awards Committee (rbac) Will Undertake Shopping And Invites Interested Entities To Submit Their Price Quotation For The Supply And Delivery Of Janitorial Supplies Of Comelec Region Iv-b (mimaropa) For The First (1st) Quarter Of 2023 (project Id No. R4b-23-02-0075) With The Details As Follows: Item Item Description Qty. Approved Budget For The Contract (p) Abc Per Unit Total Abc 1 Mop Head, Made Of Rayon 6 Pieces 128.05 768.30 2 Brooms, Tambo, Per Piece 6 Pieces 252.85 1,517.10 3 Detergent Powder, All Purpose, 1 Kg 12 Packs 92.91 1,114.92 4 Rags, All Cotton, At Least 25s Per Bundle 12 Bundles 92.96 1,115.52 5 Tissue Paper, Interfolded Paper Towel 100 Packs 56.52 5,652.00 6 Dishwashing Liquid, At Least 3.2 Liters 18 Gallons 366.21 6,591.78 7 Liquid Hand Soap, Per Gallon 18 Gallons 404.69 7,284.42 8 Rugs/doormats, Per Piece 12 Pieces 50.13 601.56 9 Toilet Bowl Cleaner, At Least 3.2 Liters 6 Gallons 428.16 2,568.96 10 Garbage/trash Bag, Black, 940mm X 1016mm, 10pcs/roll 123 Packs 144.04 17,716.92 Total 44,931.48 Payment Terms: Thirty (30) Days • One-time Payment After Inspection And Acceptance And Receipt Of All Documentary Requirements For Payment. • Automatic Debit Arrangement (ada) Through Land Bank Of The Philippines (lbp) Facilities, For Other Commercial Bank, Applicable Bank Charges Shall Be For The Account Of Supplier. The Supplier Shall Submit Bank Details Together With Billing Statement/ Invoice For Ready Reference. 2. For Bidders/suppliers/service Providers Information: A) For Detailed Specifications & Requirements Of The Project, Please Refer To Bidder’s Quotation Form Attached As Annex A. B) This Project Shall Be Awarded As One (1) Lot; Bidder Must Quote/bid For All Items In The Lot. C) Bids/price Quotations Received In Excess Of The Total Abc Shall Be Automatically Rejected; D) Bids/price Quotations That Are Within The Abc Per Lot, Regardless If The Price Offered For Other Items In The Lot Exceeds Their Respective Abc Per Item, May Be Considered For Award If Proven To Be The Lowest Calculated And Responsive Bid Among All Other Bids/quotations; And E) In Case Of Tie In Offer/quotation Per Lot, Gppb Circular 06-2005 Shall Apply. 3. Please Be Reminded That Alternative Quotations Shall Not Be Allowed. Alternative Quotation Is Defined As An Offer By The Prospective Supplier In Addition Or As A Substitute To Its Original Quotation. A Quotation With Options Is Considered As Alternative Quotation. 4. Technical Specifications And Other Requirements For The Project Is Detailed In The Attached Prescribed Form (annex “a”). Any Interested Entity May Submit Their Quotation Using Annex “a” Including The Required Eligibility Documents Listed Below Not Later Than March 20, 2023 (monday), 5:00pm Through The Following Options: A. Submission Of A Labeled And Sealed Envelope (indicating Company Name, Project Title And Reference Number) At: Atty. Fernando C. Besiño Chairperson Regional Bids And Awards Committee, Region Iv-b (mimaropa) Room 402, Ecj Building, Real Cor. Arzobispo St., Barangay 655, Intramuros, Manila 5. Include The Following Eligibility Documents In The Sealed Envelopes (note: Pursuant To Section Iii Of Appendix A Of Annex H Of The R-irr Of R.a. 9184, Bidders Who Already Submitted These Required Documents Are No Longer Required To Re-submit The Same, Unless The Document/s Have Already Expired/invalid Except For Omnibus Sworn Statement). Failure To Submit The Required Documents Will Be Subjected For Disqualification: A. Copy Of Complete Philgeps Certificate Of Registration; B. Copy Of Valid Mayor’s/business Permit; C. Income/business Tax Returns; D. Omnibus Sworn Statement (annex B); And E. Special Power Of Attorney Or Secretary’s Certificate Of Signatory Is An Authorized Representative, (if Applicable) 6. The Comelec Reserves The Right To Accept Or Reject Any Offer/quotation, To Reject All Offer/quotation At Any Time Prior To Contract Award, To Exclude Any Item Or Reduce The Number Of Units And The Corresponding Abc As Determined By Comelec And To Award The Contract To The Bidder With The Most Advantageous Offer, Without Thereby Incurring Any Liability To The Interested Entities. 7. This Procurement Project Is Subject To Such Guidelines Which May Be Promulgated By The Commission On Elections. Jose Gabriel D. Sulit Assistant Head Secretariat, Rbac Region Iv-b Election Assistant Ii, Ored Iv-b Noted By: Atty. Fernando C. Besiño Chairperson, Rbac Region Iv-b / Assistant Regional Election Director, Region Iv-b [company Logo] [company Name] [company Address And Contact Nos.] Bidder’s Quotation (annex A) Date: ________________ Commission On Elections Regional Bids And Awards Committee Region Iv-b (mimaropa) We Are Pleased To Submit Our Price Quotation For The Following Articles And/or Services, To Wit: Supply And Delivery Of Janitorial Supplies Of Comelec Region Iv-b (mimaropa) For The First (1st) Quarter Of 2023 (project Id No. R4b-23-02-0075) Comelec Project Requirements Bidder’s Quotation Item Qty/ Unit Technical Specifications & Other Requirements Price/unit (indicate Price Quotation Per Unit) Mop Head 6 Pieces  Made Of Twisted Rayon Thread  Weight: 400 Grams (min) Brooms 6 Pieces  Tambo  Length Of Handle: 545mm (min) Detergent Powder 12 Packs  All Purpose  Net Weight: One (1) Kilogram  With Adequate Instructions For Proper Use And Disposal Rags 12 Bundles  All Cotton  At Least 25s Per Bundle Tissue Paper 100 Packs  Interfolded Paper Towel  Sheet Dimension: O Width Of Sheet: 200mm (±3mm) O Length Of Sheet: 200mm (±3mm)  Number Of Ply: One (1) Ply Item Qty/ Unit Technical Specifications & Other Requirements Price/unit (indicate Price Quotation Per Unit) Dishwashing Liquid 18 Gallons  At Least 3.2 Liters Liquid Hand Soap 18 Gallons  Per Gallon  Mild Scented  Bactericidal/germicidal Property  With Consumer Product Safety Commission Approved Or Fda Certificate Of Product Registration/notification Rugs/doormats 12 Pieces  Per Piece Toilet Bowl Cleaner 6 Gallons  At Least 3.2 Liters  Bactericidal Garbage/trash Bag 123 Packs  Black  940mm X 1016mm  10pcs/roll  Tubular Type, With Tie Other Project Requirements: Indicate “comply”  Together With The Bidder’s Quotation: O Sample Of Items Being Offered Showing Compliance With The Technical Specifications Note:  Incomplete Submission Shall Be A Ground For Disqualification  Samples Sent Shall Be Returned After Evaluation Of Documents Except For The Samples From The Single / Lowest Calculated And Responsive Bidder, Which Shall Be Returned After Complete Delivery Of Supplies Pursuant To The Signed Purchase Order. (see Annex “c” For Required Samples Needed For Evaluation)  The Undersigned Understands That The Samples Submitted Shall Be Used For Testing And Evaluation. As Such, The Same Cannot Be Returned In The Same State As When Submitted. Items That The Required Testing And Evaluation Involve Consumption Shall Be For The Bidder's Account. Other Project Requirements: Indicate “comply” • Delivery Period:  Within Ten (10) Working Days From Receipt Of Purchase Order Other Project Requirements: Indicate “comply” • Delivery Site:  Office Of The Regional Election Director, Region Iv-b (mimaropa), Room 402, Ecj Building, Real Cor. Arzobispo St., Barangay 655, Intramuros, Manila • Packing, Labelling, And Allocation  All Packaging Must Bear A Sticker With A Measurement Of 2” Diameter Stating “comelec Supplies. Not For Sale.” (see Below Sticker Template)  The Winning Bidder Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. • For The Labelling And Allocation Requirements, Refer To Annex “d” Comelec Project Requirements Indicate “comply” • Payment Terms:  One-time Payment After Inspection And Acceptance And Receipt Of All Documentary Requirements For Payment. • Automatic Debit Arrangement (ada) Through Land Bank Of The Philippines (lbp) Facilities, For Other Commercial Bank, Applicable Bank Charges Shall Be For The Account Of Supplier. The Supplier Shall Submit Bank Details Together With Billing Statement/ Invoice For Ready Reference Note: Use Separate Sheet If Necessary And Attach Picture/s Or Brochure/s And Submit Sample/s Or Demo Unit Of The Actual Item (when Required). I Hereby Undertake To Deliver The Goods And Its Ancillary Services Indicated Above Within The Period Prescribed By The Comelec. I Further Undertake That The Price Quoted Shall Be Binding Upon Us Until A Noa/ntp/po/contract Is Issued/signed. Name Of Company/corporation: ___________________________________________ Address: ________________________________________________________________ Email And Telephone Number: _____________________________________________ ______________________________________ Authorized Company Representative Signature Over Printed Name Annex “b” Omnibus Sworn Statement (revised1) [shall Be Submitted With The Bid] Republic Of The Philippines) City/municipality Of _________) S.s. Affidavit I, [name Of Affiant], Of Legal Age, [civil Status], [nationality], And Residing At [address Of Affiant], After Having Been Duly Sworn In Accordance With Law, Do Hereby Depose And State That: 1. [select One, Delete The Other:] [if A Sole Proprietorship:] I Am The Sole Proprietor Or Authorized Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am The Duly Authorized And Designated Representative Of [name Of Bidder] With Office Address At [address Of Bidder]; 2. [select One, Delete The Other:] [if A Sole Proprietorship:] As The Owner And Sole Proprietor, Or Authorized Representative Of [name Of Bidder], I Have Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached Duly Notarized Special Power Of Attorney; [if A Partnership, Corporation, Cooperative, Or Joint Venture:] I Am Granted Full Power And Authority To Do, Execute And Perform Any And All Acts Necessary To Participate, Submit The Bid, And To Sign And Execute The Ensuing Contract For [name Of The Project] Of The [name Of The Procuring Entity], As Shown In The Attached [state Title Of Attached Document Showing Proof Of Authorization (e.g., Duly Notarized Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney, Whichever Is Applicable;)]; 3. [name Of Bidder] Is Not “blacklisted” Or Barred From Bidding By The Government Of The Philippines Or Any Of Its Agencies, Offices, Corporations, Or Local Government Units, Foreign Government/foreign Or International Financing Institution Whose Blacklisting Rules Have Been Recognized By The Government Procurement Policy Board, By Itself Or By Relation, Membership, Association, Affiliation, Or Controlling Interest With Another Blacklisted Person Or Entity As Defined And Provided For In The Uniform Guidelines On Blacklisting; 4. Each Of The Documents Submitted In Satisfaction Of The Bidding Requirements Is An Authentic Copy Of The Original, Complete, And All Statements And Information Provided Therein Are True And Correct; ---------------------------------- 1revised Per Gppb Resolution No. 16-2020 Dated 16 September 2020 5. [name Of Bidder] Is Authorizing The Head Of The Procuring Entity Or Its Duly Authorized Representative(s) To Verify All The Documents Submitted; 6. [select One, Delete The Rest:] [if A Sole Proprietorship:] The Owner Or Sole Proprietor Is Not Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Partnership Or Cooperative:] None Of The Officers And Members Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; [if A Corporation Or Joint Venture:] None Of The Officers, Directors, And Controlling Stockholders Of [name Of Bidder] Is Related To The Head Of The Procuring Entity, Members Of The Bids And Awards Committee (bac), The Technical Working Group, And The Bac Secretariat, The Head Of The Project Management Office Or The End-user Unit, And The Project Consultants By Consanguinity Or Affinity Up To The Third Civil Degree; 7. [name Of Bidder] Complies With Existing Labor Laws And Standards; And 8. [name Of Bidder] Is Aware Of And Has Undertaken The Responsibilities As A Bidder In Compliance With The Philippine Bidding Documents, Which Includes: A. Carefully Examining All Of The Bidding Documents; B. Acknowledging All Conditions, Local Or Otherwise, Affecting The Implementation Of The Contract; C. Making An Estimate Of The Facilities Available And Needed For The Contract To Be Bid, If Any; And D. Inquiring Or Securing Supplemental/bid Bulletin(s) Issued For The [name Of The Project]. 9. [name Of Bidder] Did Not Give Or Pay Directly Or Indirectly, Any Commission, Amount, Fee, Or Any Form Of Consideration, Pecuniary Or Otherwise, To Any Person Or Official, Personnel Or Representative Of The Government In Relation To Any Procurement Project Or Activity. 10. In Case Advance Payment Was Made Or Given, Failure To Perform Or Deliver Any Of The Obligations And Undertakings In The Contract Shall Be Sufficient Grounds To Constitute Criminal Liability For Swindling (estafa) Or The Commission Of Fraud With Unfaithfulness Or Abuse Of Confidence Through Misappropriating Or Converting Any Payment Received By A Person Or Entity Under An Obligation Involving The Duty To Deliver Certain Goods Or Services, To The Prejudice Of The Public And The Government Of The Philippines Pursuant To Article 315 Of Act No. 3815 S. 1930, As Amended, Or The Revised Penal Code. In Witness Whereof, I Have Hereunto Set My Hand This Day Of , 20 At , Philippines. [insert Name Of Bidder Or Its Authorized Representative] [insert Signatory’s Legal Capacity] Affiant [jurat] [format Shall Be Based On The Latest Rules On Notarial Practice] Annex “c” Required Samples For Evaluation No. Items Needed Quantity / Unit 1 Mop Head, Made Of Rayon 1 Piece 2 Brooms, Tambo, Per Piece 1 Piece 3 Detergent Powder, All Purpose, 1 Kg 1 Pack 4 Rags, All Cotton, At Least 25s Per Bundle 3 Pieces 5 Tissue Paper, Interfolded Paper Towel 1 Pack 6 Dishwashing Liquid, At Least 3.2 Liters 1 Gallon 7 Liquid Hand Soap, Per Gallon 1 Gallon 8 Rugs/doormat, Per Piece 1 Piece 9 Toilet Bowl Cleaner, At Least 3.2 Liters 1 Gallon 10 Garbage/trash Bag, Black, 940mm X 1016mm, 10pcs/roll 1 Pack Annex “d” Labelling And Allocation Labelling Allocation Office Of The Regional Election Director, Region Iv-b (mimaropa), Room 402, Ecj Building, Real Cor. Arzobispo St., Barangay 655, Intramuros, Manila No. Item Quantity 1 Mop Head, Made Of Rayon 1 Piece 2 Brooms, Tambo, Per Piece 1 Piece 3 Detergent Powder, All Purpose, 1 Kg 2 Packs 4 Rags, All Cotton, At Least 25s Per Bundle 2 Bundles 5 Tissue Paper, Interfolded Paper Towel 25 Packs 6 Dishwashing, At Least 3.2 Liters 3 Gallons 7 Liquid Hand Soap, Per Gallon 3 Gallons 8 Rugs/doormat, Per Piece 2 Pieces 9 Toilet Bowl Cleaner, At Least 3.2 Liters 1 Gallon 10 Garbage/trash Bag, Black, 940mm X 1016mm, 10pcs/roll 23 Packs Office Of The Provincial Election Supervisor, Marinduque, Pcl Bldg. Capitol Compound, Brgy. Bangbangalon, Boac, Marinduque No. Item Quantity 1 Mop Head, Made Of Rayon 1 Piece 2 Brooms, Tambo, Per Piece 1 Piece 3 Detergent Powder, All Purpose, 1 Kg 2 Packs 4 Rags, All Cotton, At Least 25s Per Bundle 2 Bundles 5 Tissue Paper, Interfolded Paper Towel 15 Packs 6 Dishwashing, At Least 3.2 Liters 3 Gallons 7 Liquid Hand Soap, Per Gallon 3 Gallons 8 Rugs/doormat, Per Piece 2 Pieces 9 Toilet Bowl Cleaner, At Least 3.2 Liters 1 Gallon 10 Garbage/trash Bag, Black, 940mm X 1016mm, 10pcs/roll 20 Packs Office Of The Provincial Election Supervisor, Occidental Mindoro, Capitol Site, Brgy. Payompon, Mamburao Occidental Mindoro No. Item Quantity 1 Mop Head, Made Of Rayon 1 Piece 2 Brooms, Tambo, Per Piece 1 Piece 3 Detergent Powder, All Purpose, 1 Kg 2 Packs 4 Rags, All Cotton, At Least 25s Per Bundle 2 Bundles 5 Tissue Paper, Interfolded Paper Towel 15 Packs 6 Dishwashing, At Least 3.2 Liters 3 Gallons 7 Liquid Hand Soap, Per Gallon 3 Gallons 8 Rugs/doormat, Per Piece 2 Pieces 9 Toilet Bowl Cleaner, At Least 3.2 Liters 1 Gallon 10 Garbage/trash Bag, Black, 940mm X 1016mm, 10pcs/roll 20 Packs Office Of The Provincial Election Supervisor, Oriental Mindoro, 2nd Floor, Capitol Complex, Camilmil, Calapan City, Oriental Mindoro No. Item Quantity 1 Mop Head, Made Of Rayon 1 Piece 2 Brooms, Tambo, Per Piece 1 Piece 3 Detergent Powder, All Purpose, 1 Kg 2 Packs 4 Rags, All Cotton, At Least 25s Per Bundle 2 Bundles 5 Tissue Paper, Interfolded Paper Towel 15 Packs 6 Dishwashing, At Least 3.2 Liters 3 Gallons 7 Liquid Hand Soap, Per Gallon 3 Gallons 8 Rugs/doormat, Per Piece 2 Pieces 9 Toilet Bowl Cleaner, At Least 3.2 Liters 1 Gallon 10 Garbage/trash Bag, Black, 940mm X 1016mm, 10pcs/roll 20 Packs Office Of The Provincial Election Supervisor, Palawan, 2nd Floor, Peo Bldg., Salvador P. Socrates, Government Center Peo Road, Brgy. Bancao-bancao, Puerto Princesa City No. Item Quantity 1 Mop Head, Made Of Rayon 1 Piece 2 Brooms, Tambo, Per Piece 1 Piece 3 Detergent Powder, All Purpose, 1 Kg 2 Packs 4 Rags, All Cotton, At Least 25s Per Bundle 2 Bundles 5 Tissue Paper, Interfolded Paper Towel 15 Packs 6 Dishwashing, At Least 3.2 Liters 3 Gallons 7 Liquid Hand Soap, Per Gallon 3 Gallons 8 Rugs/doormat, Per Piece 2 Pieces 9 Toilet Bowl Cleaner, At Least 3.2 Liters 1 Gallon 10 Garbage/trash Bag, Black, 940mm X 1016mm, 10pcs/roll 20 Packs Office Of The Provincial Election Supervisor, Romblon, 4th Floor, Capitol Bldg., Brgy. Capaclan, Romblon, Romblon No. Item Quantity 1 Mop Head, Made Of Rayon 1 Piece 2 Brooms, Tambo, Per Piece 1 Piece 3 Detergent Powder, All Purpose, 1 Kg 2 Packs 4 Rags, All Cotton, At Least 25s Per Bundle 2 Bundles 5 Tissue Paper, Interfolded Paper Towel 15 Packs 6 Dishwashing, At Least 3.2 Liters 3 Gallons 7 Liquid Hand Soap, Per Gallon 3 Gallons 8 Rugs/doormat, Per Piece 2 Pieces 9 Toilet Bowl Cleaner, At Least 3.2 Liters 1 Gallon 10 Garbage/trash Bag, Black, 940mm X 1016mm, 10pcs/roll 20 Packs