Civil Tenders

Details: Polregio Sa, Invites Contractors With Knowledge And Experience In The Subject Of The Order To Submit Price Information For The Supply Of An Ip-n Sos Intercom Caller 2 Pieces + Quality Certificate, Supply Of A Ps-wc Control Panel + Quality Certificate 1 Piece, Material Intended For Repairs En63, With Delivery To Kędzierzyn - Koźle. Please Submit Price Information Taking Into Account The Payment Term Of 30 Days From The Date Of Delivery Of A Correctly Issued Invoice. This is to be informed that in accordance with: A) Art. 7 Sec. 1 of the Act of 13 April 2022 on Specific Solutions for Counteracting Support for Aggression Against Ukraine and for Protecting National Security (Journal of Laws of 2022, item 835), B) Art. 5k of Council Regulation (EU) No. 833/2014 of 31 July 2014 concerning restrictive measures in connection with Russia's actions destabilizing the situation in Ukraine (OJ EU No. L 229 of 31.7.2014, p. 1). The Contractor Selected to Perform the Order Will Be Obliged to Submit a Declaration on the Lack of Grounds for Exclusion - The Declaration Template Can Be Found in the Attachments Folder. In the "Attachments" tab you will find: - GDPR Information Clause - Declaration. This Inquiry does not constitute an Offer within the meaning of the Civil Code. The Ordering Party reserves the right to cancel the procedure at any stage (without selecting the offers) without giving any reason. The procedure is multi-stage and includes submitting an offer and conducting negotiations.

Details: Polregio Sa, Invites Contractors With Knowledge And Experience In The Subject Of The Order To Submit Price Information For The Supply Of Fuel Lines: X50418500003 1 Piece, 4601800520 1 Piece, 4601800220 1 Piece + Quality Certificate, Material Intended For En57 Repairs, With Delivery To Kędzierzyn - Koźle. Please Submit Price Information Taking Into Account The Payment Term Of 30 Days From The Date Of Delivery Of A Correctly Issued Invoice. This is to be informed that in accordance with: A) Art. 7 Sec. 1 of the Act of 13 April 2022 on Specific Solutions for Counteracting Support for Aggression Against Ukraine and for Protecting National Security (Journal of Laws of 2022, item 835), B) Art. 5k of Council Regulation (EU) No. 833/2014 of 31 July 2014 concerning restrictive measures in connection with Russia's actions destabilizing the situation in Ukraine (OJ EU No. L 229 of 31.7.2014, p. 1). The Contractor Selected to Perform the Order Will Be Obliged to Submit a Declaration on the Lack of Grounds for Exclusion - The Declaration Template Can Be Found in the Attachments Folder. In the "Attachments" tab you will find: - GDPR Information Clause - Declaration. This Inquiry does not constitute an Offer within the meaning of the Civil Code. The Ordering Party reserves the right to cancel the procedure at any stage (without selecting the offers) without giving any reason. The procedure is multi-stage and includes submitting an offer and conducting negotiations.

Details: Polregio Sa, Invites Contractors With Knowledge And Experience In The Subject Of The Order To Submit Price Information For The Supply Of A Thomson La1 Designation S24-17a16-0267 Mirror Motor, 4 Pieces, Material Intended For Sa134 Repairs, With Delivery To Kędzierzyn - Koźle. Please Submit Price Information Taking Into Account The Payment Term Of 30 Days From The Date Of Delivery Of A Correctly Issued Invoice. Please be informed that In Pursuant To: A) Art. 7 Sec. 1 of the Act of 13 April 2022 on Specific Solutions for Counteracting Support for Aggression Against Ukraine and for Protecting National Security (Journal of Laws of 2022, item 835), B) Art. 5k of Council Regulation (EU) No. 833/2014 of 31 July 2014 concerning restrictive measures in connection with Russia's actions destabilizing the situation in Ukraine (OJ EU No. L 229 of 31.7.2014, p. 1). The Contractor Selected to Perform the Order Will Be Obliged to Submit a Declaration on the Lack of Grounds for Exclusion - The Declaration Template Can Be Found in the Attachments Folder. In the "Attachments" tab you will find: - GDPR Information Clause - Declaration. This Inquiry does not constitute an Offer within the meaning of the Civil Code. The Ordering Party reserves the right to cancel the procedure at any stage (without selecting the offers) without giving any reason. The procedure is multi-stage and includes submitting an offer and conducting negotiations.

Details: Description Republic Of The Philippines Department Of Environment And Natural Resources Office Of The Penro City Of Ilagan, Isabela Telefax No.: (078) 325-5701 Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025 Bids And Awards Committe November 2024 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A.all The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B.specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C.this Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D.the Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E.modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F.for Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations 5 Section I. Invitation To Bid 7 Section Ii. Instructions To Bidders 10 1. Scope Of Bid 11 2. Funding Information 11 3. Bidding Requirements 11 4. Corrupt, Fraudulent, Collusive, And Coercive Practices 11 5. Eligible Bidders 11 6. Origin Of Goods 13 7. Subcontracts 13 8. Pre-bid Conference 13 9. Clarification And Amendment Of Bidding Documents 13 10. Documents Comprising The Bid: Eligibility And Technical Components 13 11. Documents Comprising The Bid: Financial Component 14 12. Bid Prices 14 13. Bid And Payment Currencies 15 14. Bid Security 15 15. Sealing And Marking Of Bids 15 16. Deadline For Submission Of Bids 16 17. Opening And Preliminary Examination Of Bids 16 18. Domestic Preference 16 19. Detailed Evaluation And Comparison Of Bids 16 20. Post-qualification 17 21. Signing Of The Contract 17 Section Iii. Bid Data Sheet 18 Section Iv. General Conditions Of Contract 20 1. Scope Of Contract 21 2. Advance Payment And Terms Of Payment 21 3. Performance Security 21 4. Inspection And Tests 21 5. Warranty 22 6. Liability Of The Supplier 22 Section V. Special Conditions Of Contract 23 Section Vi. Schedule Of Requirements 27 Procurement Of Security Services Covering The Period Of January 1, 2025 To December 31, 2025 28 1.0 Provision Of Security Guards, Including The Submission Of Security Plan 28 2.0 Provision Of Uniform, Security Equipment, And Paraphernalia 29 3.0 Service Standards And Conditions 29 4.0 General Conditions 30 5.0 Payment Terms 31 6.0 Performance Review And Assessment 31 Section Vii. Technical Specifications 34 Section Viii. Checklist Of Technical And Financial Documents 37 Section Ix. Detailed Financial Breakdown 39 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Invitation To Bid Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025 1.the Denr Provincial Environment And Natural Resources Office-isabela (denr Penro Isabela) Of The National Expenditure Program (nep) For Fy 2025 Intends To Apply The Sum Of Three Million Two Hundred Forty-five Thousand Four Hundred Seventy-one Pesos & 04/100 (₽3,245,471.04) Being The Approved Budget For The Contract (abc) To Payment Under The Contract For The Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025. Bids Received In Excess Of The Abc Shall Automatically Be Rejected At Bid Opening. Late Bids Shall Not Be Accepted. 2.the Denr Now Invites Bids For The Above Procurement Project. The Security Services Shall Commence Upon The Receipt Of The Notice To Proceed (ntp) Until 31 December 2025. Bidders Should Have Completed, Within The Last Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Similar Project Shall Mean “procurement Of Security Services”. 3.bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4.prospective Bidders May Obtain Further Information From Denr And Inspect The Bidding Documents At The Address Given Below From Mondays To Fridays, 9:00 Am To 4:00 Pm. 5.a Complete Set Of Bidding Documents May Be Acquired By Interested Bidders Starting November 8, 2024 Until The Submission Of Bids From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (p 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. 6.the Denr-penro Ilagan, Isabela Will Hold A Pre-bid Conference On November 18, 2024, 1:30 Pm At The Pinaroc Hall, Penr Office, Osmeña, City Of Ilagan, Isabela Which Shall Be Open To Prospective Bidders. Authorized Representatives Of Bidders Shall Join The Meeting Via Virtual Platform. 7.bids Must Be Duly Received By The Bac Secretariat Or The Penro-isabela Records Section Through Manual Submission At The Office Address Indicated Below On Or Before November 28, 2024, 8:30 A.m. Late Bids Shall Not Be Accepted. 8.all Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9.bid Opening Shall Be On November 28, 2024, 9:00 Am At The Given Address Below. Bids Will Be Opened In The Presence Of The Authorized Bidders’ Representatives Who Choose To Attend The Activity. 10.the Penro-isabela Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To: Preciosa G. Oñate Head, Bac Secretariat Denr-penr Office Osmeña, City Of Ilagan, Isabela Penroisabela@denr.gov.ph C.p. No.: 0917-628-3429 You May Download The Bidding Documents At Philgeps Website. November 5, 2024 Luz S. Soriano Chief, Administrative Officer Chairperson, Bids And Awards Committee Section Ii. Instructions To Bidders 1.scope Of Bid The Procuring Entity, Denr Penro Isabela Wishes To Receive Bids For The Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources-isabela (denr-isabela) Provincial And Community Field Offices For Fy 2025. The Procurement Project (referred To Herein As “project”) Is Composed Of One (1) Lot, The Details Of Which Are Described In Section Vii (technical Specifications). 2.funding Information 2.1.the Gop Through The Source Of Funding As Indicated Below For Fy 2025 In The Amount Of Three Million Two Hundred Forty-five Thousand Four Hundred Seventy-one Pesos & 04/100 (₽3,245,471.04) A.the Source Of Funding Is Nep, National Expenditure Program. 3.bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4.corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5.eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. [select One, Delete Other/s] A.foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I.when A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii.citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii.when The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv.when There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. B.foreign Ownership Limited To Those Allowed Under The Rules May Participate In This Project. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: [select One, Delete The Other/s] A.for The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. B.for The Procurement Of Expendable Supplies: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty-five Percent (25%) Of The Abc. C.for Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: [select Either Failure Or Monopoly Of Bidding Based On Market Research Conducted] I.completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And Ii.the Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6.origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7.subcontracts 7.1.the Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That: Subcontracting Is Not Allowed. 7.2.subcontracting Of Any Portion Of The Project Does Not Relieve The Supplier Of Any Liability Or Obligation Under The Contract. The Supplier Will Be Responsible For The Acts, Defaults, And Negligence Of Any Subcontractor, Its Agents, Servants, Or Workmen As Fully As If These Were The Supplier’s Own Acts, Defaults, Or Negligence, Or Those Of Its Agents, Servants, Or Workmen. 8.pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address And/or Through Videoconferencing As Indicated In The Ib. 9.clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10.documents Comprising The Bid: Eligibility And Technical Components 10.1.the First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2.the Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3.if The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11.documents Comprising The Bid: Financial Component 11.1.the Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2.if The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3.any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4.for Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12.bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A.for Goods Offered From Within The Procuring Entity’s Country: I.the Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii.the Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii.the Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv.the Price Of Other (incidental) Services, If Any, Listed In The Bds. B.for Goods Offered From Abroad: I.unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii.the Price Of Other (incidental) Services, If Any, As Listed In The Bds. 13.bid And Payment Currencies 13.1.for Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2.payment Of The Contract Price Shall Be Made In Philippine Pesos. 14.bid Security 14.1.the Bidder Shall Submit A Bid Securing Declaration[ In The Case Of Framework Agreement, The Undertaking Shall Refer To Entering Into Contract With The Procuring Entity And Furnishing Of The Performance Security Or The Performance Securing Declaration Within Ten (10) Calendar Days From Receipt Of Notice To Execute Framework Agreement.] Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2.the Bid And Bid Security Shall Be Valid One Hundred Twenty Calendar Days From The Date Of Opening Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15.sealing And Marking Of Bids Each Bidder Shall Submit One (1) Originally Signed Certified True Copy Of The Original Document And Two (2) Duplicate Copies Of The First And Second Components Of Its Bid. Bidder Must Arrange Each Bid Documents Into Sections With Tabs Properly Labeled Separating Each Document According To The Provided Checklist. All Envelopes Shall: (a)contain The Name Of The Contract To Be Bid In Capital Letters; (b)bear The Name And Address Of The Bidder In Capital Letters; (c)be Addressed To The Procuring Entity’s Pbac; (d)bear The Specific Identification Of This Bidding Process Indicated In The 1.0; And (e)bear A Warning “do Not Open Before…” The Date And Time For The Opening Of Bids, As Specified In The Ib. To : The Provincial Bids And Awards Committee Provincial Environment And Natural Resources Office From : __________________________________________ (name Of Bidder In Capital Letters) Address : ________________________________________ (address Of Bidder In Capital Letters) Project : _____________________________________________ (in Capital Letters, Indicate The Phrase): “do Not Open Before: _____________________________________ 16.deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In The Ib. 17.opening And Preliminary Examination Of Bids 17.1.the Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2.the Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18.domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.detailed Evaluation And Comparison Of Bids 19.1.the Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2.if The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3.the Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4.the Project Shall Be Awarded As Follows: One Project Having Several Items That Shall Be Awarded As One Contract. 19.5.except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20.post-qualification 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21.signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A.“procurement Of Security Services”; And B.completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Subcontracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp Philippines Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or The Amount Of Not Less Than Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 15 Each Bidder Shall Submit One (1) Originally Signed Certified True Copy Of The Original Document And Two (2) Duplicate Copies Of The First And Second Components Of Its Bid. Bidder Must Arrange Each Bid Documents Into Sections With Tabs Properly Labeled Separating Each Document According To The Provided Checklist 19.3 The Project Will Be Awarded As One (1) Lot. 20.2 No Further Instructions. 21.2 Within Ten (10) Calendar Days From Receipt Of Notice Of Award, Successful Bidder Shall Post The Required Performance Security, Sign And Date The Contract And Return It To Denr. Section Iv. General Conditions Of Contract 1.scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2. Advance Payment And Terms Of Payment 2.1. Advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2. The Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3. Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than Prior To The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184 4. Inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Iv (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5. Warranty 6.1. In Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 6.2. The Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6. Liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: “the Delivery Terms Applicable To This Contract Are Delivered In Penr Office And Cenr Offices. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is: Miguel L. Vasquez Supply Officer I Chief, General Services Unit Denr Penro Isabela Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A.performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B.furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C.furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D.performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 Monthly Payment Shall Be Made Upon Submission Of Complete Documentary Requirements In Accordance With Prevailing Accounting And Auditing Rules And Regulations. 4 Applicable Inspection And Testing Shall Be Conducted By The Inspection And Pre-acceptance Committee Of The Office. Section Vi. Schedule Of Requirements Terms Of Reference Procurement Of Security Services Covering The Period Of January 1, 2025 To December 31, 2025 1.0 Provision Of Security Guards, Including The Submission Of Security Plan A.qualification Of The Security Agency: 1.1 Stability 1.1years Of Experience – At Least Three (3) Years In The Security Business 1.2organizational Setup – In Accordance With Ra No. 5487 And Its Implementing Rules And Regulations 1.3with Valid License To Operate From The Philippine National Police (pnp) – Supervisory Office For Security And Investigation Agencies (sosia) 1.4must Be A Member Of The Philippines Association Of Detective And Protective Agency Operators (padpao); 1.5with Certificate Of Registration In Accordance With Department Of Labor And Employment Department Order No. 18-a, S. 2011 1.2 Resources 1.1number And Kind Of Equipment And Supplies – With The Minimum Number And Kind Of Equipment And Supplies As Specified In Item No. 2.0 1.2number Of Guards – With At Least Ten (10) Security Guards That Are Organic To The Contractor 1.3number Of Supervisors – At Least One (1) Supervisor B.the Contractor Shall Provide Seven (7) Qualified, Bonded, Uniformed, Highly-trained Security Guards Who Must Meet The Following Requirements: I.with At Least Two (2) Years Of Experience In Security Services; Ii.must Have Completed A Private Security Training From A Government Or Duly Registered And Accredited Private Training Institution/s; Iii.must Have Undergone First-aid And Basic-life Support Course Certified By The Philippine National Red Cross; Iv.with Valid License To Exercise Private Security Profession; V.of Good Moral Character And Must Not Have Violated Any Rules And Regulations Under Ra No. 5487 And Its Implementing Rules And Regulations (irr); Vi.fit To Work, As Evidenced By A Medical Certificate Issued Within The Last Two (2) Months (specify That The Security Guard Is Fit To Work); And C.the Contractor Shall Submit Within Three (3) Calendar Days From Receipt Of Notice To Proceed The Employee File Of Each Security Guard With Complete Attachments Such As, But Not Limited To, Resume, Training Certificate, Government-mandated Clearances, Medical Certificate, Physical And Neuro-psychiatric Test Results. D.the Contractor Shall Assign A Supervisor Or Authorized Representative From Its Own Account, Separate From The Deployed Personnel To Monitor The Performance Of The Security Guards And Handle The Consolidation Of Daily Timecards Periodically In Preparation For The Monthly Billing To The Denr Penro Isabela. E.there Shall Be No Employer-employee Relationship Between Denr Isabela And The Security Guards And/or Other Personnel Employed By The Contractor. . F.the Contractor Shall Ensure That Security Guards Perform The Security Services In Accordance With The Service Standards And Conditions Considering The Following: I.security Of Human Resources Ii.security For Physical Resources Iii.contingency Plan For Various Risks Iv.other Related Security Concerns 2.0 Provision Of Uniform, Security Equipment, And Paraphernalia A.the Contractor Shall Ensure That The Security Guards Assigned To The Denr Isabela Shall Observe Proper Philippine National Police - Supervisory Office For Security And Investigation Agencies (pnp-sosia) Prescribed Uniforms. B.the Contractor Shall Provide The Following Security Equipment And Paraphernalia, Which Are Brand New Or In Good Condition: : Item Description Quantity 1 At Least One (1) Set Of Prescribed Uniform, Including Provision Of Face Mask, Per Security Guard 7 Sets 2 Nightstick/baton 3 Whistle 4 Flashlight 5 First-aid Kit 6 Handcuffs 7 Service Firearms -with Necessary License -security Guards Who Shall Be Handling The Firearms Must Have Prior Training One (1) Firearm For Every Security Guards Or As Required 8 Metal Detector 7 9 Raincoat, Rainboots, And Umbrella 7 3.0 Service Standards And Conditions Deployed Security Guards Shall Be Professional And Courteous At All Times. The Expected Service Standards And Conditions Are As Follows: A.security Guards Shall At All Times Ensure The Security Of Denr Isabela Officials And Employees, Physical Resources, And Respond To All Other Security Related Concerns In Accordance With The Approved Security Plan. B.the Contractor Shall Recommend The Enforcement Of Policies, Rules And Regulations Of The Denr Isabela And, Upon The Approval Of The Penr Officer Or Its Authorized Representative, Implement Them In Order To Maintain Peace And Order Within The Denr Isabela Premises. C.whenever Required By The Penr Officer Or The End-users, Or If Deemed Necessary By The Supervisor, The Contractor Shall Investigate Any Security Breach Within The Denr Isabela Premises, Including The Commission Of Any Crime, And Submit A Report To The Penr Officer Through The Chief, Management Services Division (chief, Msd). D.the Contractor Shall Assume Full Responsibility And Undertake To Reimburse The Denr Isabela For Losses, Damages, And Injuries Caused To The Denr Isabela’s Properties And Personnel, Which The Contractor Is Bound To Secure And Protect. E.the Contractor Warrants To Make Available, At All Times, Relievers And/or Replacements To Ensure Continuous And Uninterrupted Services In Case Of Absences, And Shall Execute The Necessary Supervision Over The Work Of Its Personnel. 4.0 General Conditions A.the Denr Isabela Has The Right To Effect Changes In The Assignment/deployment Of The Security Guards At Any Time During The Contract Period Through A Written Notice To The Contractor. Likewise, The Denr Isabela May Increase Or Decrease The Number Of Security Guards As May Be Necessary. In Such An Event, Any Corresponding Adjustment In The Cost Shall Not Exceed The Contract Price. B.the Contractor Shall Not Reshuffle Personnel Without The Prior Clearance/approval Of The Msd Chief Of Denr Isabela Which Hereby Reserves The Right To Reject Any Proposal To Reassign Personnel If Such Reassignment Is Found To Pose An Imminent Danger Or Prejudice To The Service. It Is However Understood That On Matters Of Disciplinary Action Toward The Personnel Of The Contractor, The Msd Chief Shall Cooperate With The Contractor Or Vice Versa By Means Of Mutual Consultation. C.the Contractor Shall Always Make Available Relievers And/or Replacements To Ensure Continuous And Uninterrupted Services. D.the Contractor Agrees That The Denr Isabela, Through The Msd Chief, Reserves The Right To Screen And Accept Or Deny The Deployment Of Any Personnel Recommended By The Contractor. E.the Contractor Shall Pay Its Personnel Not Less Than The Minimum Wage And Other Benefits Mandated By The Laws, Rules And Regulations. The Contractor Shall Provide The Security Guards Their Monthly Pay Slip Containing The Necessary Information On It. The Contractor Shall Comply With The Laws Governing Labor Standards And Employee’s Compensation. A Certificate For This Purpose Shall Be Required From The Contractor. F.the Contractor Shall Provide The Personnel With Appropriate Uniforms, Protective Gear And Ensure That They Shall Observe Proper Personal Hygiene And Always Appear Neat And Clean. G.the Contractor Shall Have At Least One (1) Reliever For The Denr Isabela Available At Any Time To Take Over In Case Of Absence Of Security Personnel At No Extra Cost To The Denr Isabela. No Trainees Shall Be Allowed As A Reliever Even If They Are Allowed And Identified As Such. H.the Contractor Shall Ensure The Confidentiality Of Information. I.the Duration Of The Contract Shall Commence Upon The Receipt Of Ntp Until 31 December 2025. 5.0 Payment Terms A.the Contractor Shall Submit, Along With The Monthly Billing Statement, A Certified True Copy Of Duly Accomplished Payroll Sheet, Receipts, Prescribed Reports Stamped Received By Sss, Pag-ibig, Philhealth, And Ecc As Proof Of Remittances Of Employer’s And Employee’s Contributions For Sss, Philhealth And Pag-ibig Premiums Of The Security Guards Assigned To The Denr Isabela Only. B.the Contractor In The Performance Of Its Services Shall Secure, Maintain At Its Own Expense All Registration, Licenses Or Permits Required By Law, And Shall Comply With All Pertinent Rules And Regulations. The Contractor’s Personnel Shall Take All Necessary Precautions For The Safety Of All Persons And Properties At Or Near Their Area Of Work And Shall Comply With All The Standards And Established Safety Regulations, Rules And Practices. 6.0 Performance Review And Assessment A.the Contractor Shall Maintain A Satisfactory Level Of Performance Throughout The Contract Period Based On The Following Set Of Performance Criteria: Performance Criteria Weight I Conformity To Technical Requirements (25) Ii Timeliness In The Delivery Of Services (25) Iii Behavior Of Personnel (courteous, Professional And Knowledgeable) (20) Iv Response To Complaints (20) V Compliance With Set Office Policies For Such Services (10) Performance Rating Passing Rate: 80 Points B.the Msd Chief Shall Conduct A Periodic Review Using The Above-cited Criteria To Ensure Compliance With The Technical Specifications, As Well As With The Other Terms And Conditions Imposed By The Denr Isabela During The Contract Period. C.further, The Msd Chief Shall Conduct A Mid-term Assessment Or Evaluation Of The Contractor. Based On Its Assessment, The Denr Isabela May Pre-terminate The Contract For Failure Of The Contractor To Perform Its Obligations Thereon Following The Procedures Prescribed Under The Guidelines On Termination Of Contracts Issued By The Government Procurement Policy Board Under Annex “i” Of The Revised Irr Of Ra 9184. Cy2025 Security Services Proposed Deployment Schedule Name Of Office # Hours # Guard Tour Of Duty Penro Isabela Osmeña, City Of Ilagan, Isabela 12 Hrs 2 Mon-sun (6am-6pm; 6pm-6am) Cenro Cabagan Cansan, Cabagan, Isabela 12 Hrs 1 Wed-sun (6pm-6am) Cenro Cauayan Sillawit, Cauayan City, Isabela 12 Hrs 1 Wed-sun (6pm-6am) Cenro Naguilian San Manuel, Naguilian, Isabela 12 Hrs 1 Wed-sun (6pm-6am) Cenro Palanan Dicabisagan West, Palanan Isabela 12 Hrs 1 Wed-sun (6pm-6am) Cenro San Isidro Ramos East, San Isidro, Isabela 12 Hrs 1 Wed-sun (6pm-6am) Total - - - - 7 Note: Schedule Of Tour Of Duty May Change During The Contract Implementation Or Upon The Instruction Of The Head Of The Agency Or Its Authorized Representative. Prepared By: Recommending Approval: Miguel L. Vasquez Luz S. Soriano Supply Officer I Chief, Management Services Division Approved By: Orly T. Cariazo Penr Officer Bidder’s Undertaking I/we, The Undersigned Bidder, Having Examined The Bidding Documents Including Bid Bulletins, As Applicable, Hereby Bid To (supply/deliver/perform/comply) The Above Terms Of Reference I/we Undertake, If Our Bid Is Accepted, To Deliver The Goods/services In Accordance With The Terms And Conditions Contained In The Bid Documents, Including The Posting Of The Required Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award. Until A Formal Contract/order Confirmation Is Prepared And Signed, This Bid Is Binding On Us. ____________________________________________________________ Name Of Company (in Print) ________________________________________ Signature Of Company Authorized Representative ___________________________________________________ Name & Designation (in Print) __________________________________ Section Vii. Technical Specifications Technical Specifications Item Specification Statement Of Compliance [bidders Must State Here Either “comply” Or “not Comply” Against Each Of The Individual Parameters Of Each Specification Stating The Corresponding Performance Parameter Of The Equipment Offered. Statements Of “comply” Or “not Comply” Must Be Supported By Evidence In A Bidders Bid And Cross-referenced To That Evidence. Evidence Shall Be In The Form Of Manufacturer’s Un-amended Sales Literature, Unconditional Statements Of Specification And Compliance Issued By The Manufacturer, Samples, Independent Test Data Etc., As Appropriate. A Statement That Is Not Supported By Evidence Or Is Subsequently Found To Be Contradicted By The Evidence Presented Will Render The Bid Under Evaluation Liable For Rejection. A Statement Either In The Bidder's Statement Of Compliance Or The Supporting Evidence That Is Found To Be False Either During Bid Evaluation, Post-qualification Or The Execution Of The Contract May Be Regarded As Fraudulent And Render The Bidder Or Supplier Liable For Prosecution Subject To The Applicable Laws And Issuances.] Technical Specifications Instruction To Bidders: Please Fill Up The Form Accordingly And Sign The Bidder’s Undertaking. Failure To Conform Will Result In A Rating Of “failed”. Project Requirements Bidder’s Statement Of Compliance Procurement Of One (1)-year Security Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Cy 2025 I Hereby Certify To Comply With The Above Technical Specifications. ____________________________________________________________ Name Of Company (in Print) ________________________________________ Signature Of Company Authorized Representative ___________________________________________________ Name & Designation (in Print) Section Viii. Checklist Of Technical And Financial Documents Checklist Of Technical And Financial Documents I.technical Component Envelope Class “a” Documents Legal Documents ⬜ (a)valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b)statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c)statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d)original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e)conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f)original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g)the Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h)if Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii.financial Component Envelope ⬜ (i)original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j)original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (k)[for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (l)certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. Section Ix. Detailed Financial Breakdown Annex I Seven (7) Security Guards For Denr Penro Isabela, Cenro Cabagan, Cenro Cauayan, Cenro Naguilian, Cenro Palanan And Cenro San Isidro No. Of Days/ Year: 394.40 Particulars Shifting/work Schedule (12 Hours Per Shift) I. Amount To Guard (php) Ave. Pay/month (dw * No. Of Days/year / 12) Night Differential (ave. Pay / Month X 10%) Uniform Allowance (r.a. 5487) Overtime Pay 5 Days Incentive Pay (dw * 5 / 12) 13th Month Pay (dw * 365 / 12 / 12) Subtotal I Ii. Amount To Government (php) Retirement Benefit (r.a. 7641) (dw * 22.5 / 12) Sss (employer's Share) (msc * 9.5%) Sss Provident Fund Philhealth (mbs * 5% / 2) State Insurance Pag-ibig Subtotal Ii Iii. Total Amount To Guard And Government (php) = (i + Ii) Iv. Agency Fee (php) (standard Administrative Fee: Minimum Of 20%) V. Value Added Tax (php) = (iv X 12%) Vi. Minimum Rate Per Guard (php) = (iii + Iv + V) Vii. Minimum Monthly Contract Rate (php) = (vi X No. Of Guards) Viii. Annual Bill Rate (php) = (vii X 12 Months) Note: Rounding Off Of Digits Applies Only To The Centavo Part Which Is Nearest To The Hundredths Place (two Decimal Places). _____________________ Name Of Company (in Print) ______________________________________ Signature Of Company Authorized Representative _______________________________________________ Name And Designation (in Print) _____________________________ Date

Details: Description Republic Of The Philippines Department Of Environment And Natural Resources Office Of The Penro City Of Ilagan, Isabela Telefax No.: (078) 325-5701 Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources-isabela (denr-isabela) Provincial And Community Field Offices For Fy 2025 Bids And Awards Committe November 2024 Preface These Philippine Bidding Documents (pbds) For The Procurement Of Goods Through Competitive Bidding Have Been Prepared By The Government Of The Philippines For Use By Any Branch, Constitutional Commission Or Office, Agency, Department, Bureau, Office, Or Instrumentality Of The Government Of The Philippines, National Government Agencies, Including Government-owned And/or Controlled Corporations, Government Financing Institutions, State Universities And Colleges, And Local Government Unit. The Procedures And Practices Presented In This Document Have Been Developed Through Broad Experience, And Are For Mandatory Use In Projects That Are Financed In Whole Or In Part By The Government Of The Philippines Or Any Foreign Government/foreign Or International Financing Institution In Accordance With The Provisions Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. The Bidding Documents Shall Clearly And Adequately Define, Among Others: (i) The Objectives, Scope, And Expected Outputs And/or Results Of The Proposed Contract Or Framework Agreement, As The Case May Be; (ii) The Eligibility Requirements Of Bidders; (iii) The Expected Contract Or Framework Agreement Duration, The Estimated Quantity In The Case Of Procurement Of Goods, Delivery Schedule And/or Time Frame; And (iv) The Obligations, Duties, And/or Functions Of The Winning Bidder. Care Should Be Taken To Check The Relevance Of The Provisions Of The Pbds Against The Requirements Of The Specific Goods To Be Procured. If Duplication Of A Subject Is Inevitable In Other Sections Of The Document Prepared By The Procuring Entity, Care Must Be Exercised To Avoid Contradictions Between Clauses Dealing With The Same Matter. Moreover, Each Section Is Prepared With Notes Intended Only As Information For The Procuring Entity Or The Person Drafting The Bidding Documents. They Shall Not Be Included In The Final Documents. The Following General Directions Should Be Observed When Using The Documents: A.all The Documents Listed In The Table Of Contents Are Normally Required For The Procurement Of Goods. However, They Should Be Adapted As Necessary To The Circumstances Of The Particular Procurement Project. B.specific Details, Such As The “name Of The Procuring Entity” And “address For Bid Submission,” Should Be Furnished In The Instructions To Bidders, Bid Data Sheet, And Special Conditions Of Contract. The Final Documents Should Contain Neither Blank Spaces Nor Options. C.this Preface And The Footnotes Or Notes In Italics Included In The Invitation To Bid, Bid Data Sheet, General Conditions Of Contract, Special Conditions Of Contract, Schedule Of Requirements, And Specifications Are Not Part Of The Text Of The Final Document, Although They Contain Instructions That The Procuring Entity Should Strictly Follow. D.the Cover Should Be Modified As Required To Identify The Bidding Documents As To The Procurement Project, Project Identification Number, And Procuring Entity, In Addition To The Date Of Issue. E.modifications For Specific Procurement Project Details Should Be Provided In The Special Conditions Of Contract As Amendments To The Conditions Of Contract. For Easy Completion, Whenever Reference Has To Be Made To Specific Clauses In The Bid Data Sheet Or Special Conditions Of Contract, These Terms Shall Be Printed In Bold Typeface On Sections I (instructions To Bidders) And Iii (general Conditions Of Contract), Respectively. F.for Guidelines On The Use Of Bidding Forms And The Procurement Of Foreign-assisted Projects, These Will Be Covered By A Separate Issuance Of The Government Procurement Policy Board. Table Of Contents Glossary Of Acronyms, Terms, And Abbreviations ………………………….4 Section I. Invitation To Bid……………………………………………………..6 Section Ii. Instructions To Bidders…………………………………………...9 1. Scope Of Bid ………………………………………………………………………. 9 2. Funding Information………………………………………………………………. 9 3. Bidding Requirements ……………………………………………………………. 9 4. Corrupt, Fraudulent, Collusive, And Coercive Practices………………………….. 9 5. Eligible Bidders…………………………………………………………………… 9 6. Origin Of Goods ………………………………………………………………….. 10 7. Subcontracts ……………………………………………………………………… 10 8. Pre-bid Conference ………………………………………………………………. 11 9. Clarification And Amendment Of Bidding Documents …………………………… 11 10. Documents Comprising The Bid: Eligibility And Technical Components …………. 11 11. Documents Comprising The Bid: Financial Component …………………………... 11 12. Bid Prices …………………………………………………………………………. 12 13. Bid And Payment Currencies ……………………………………………………… 12 14. Bid Security ………………………………………………………………………. 12 15. Sealing And Marking Of Bids ……………………………………………………… 13 16. Deadline For Submission Of Bids …………………………………………………. 13 17. Opening And Preliminary Examination Of Bids ………………………………….. 13 18. Domestic Preference ……………………………………………………………… 14 19. Detailed Evaluation And Comparison Of Bids ……………………………………. 14 20. Post-qualification ………………………………………………………………… 14 21. Signing Of The Contract …………………………………………………………… 14 Section Iii. Bid Data Sheet …………………………………………………..15 Section Iv. General Conditions Of Contract ……………………...………..17 1. Scope Of Contract ………………………………………………………………… 17 2. Advance Payment And Terms Of Payment ……………………………………….. 17 3. Performance Security ……………………………………………………………. 17 4. Inspection And Tests ……………………………………………………………… 17 5. Warranty …………………………………………………………………………. 18 6. Liability Of The Supplier ………………………………………………………….. 18 Section V. Special Conditions Of Contract ………………………………….19 Section Vi. Schedule Of Requirements ……………………………………....23 Section Vii. Technical Specifications …………………………………………31 Section Viii. Checklist Of Technical And Financial Documents …………..33 Section Ix. Detailed Financial Breakdown…………………………………35 Glossary Of Acronyms, Terms, And Abbreviations Abc – Approved Budget For The Contract. Bac – Bids And Awards Committee. Bid – A Signed Offer Or Proposal To Undertake A Contract Submitted By A Bidder In Response To And In Consonance With The Requirements Of The Bidding Documents. Also Referred To As Proposal And Tender. (2016 Revised Irr, Section 5[c]) Bidder – Refers To A Contractor, Manufacturer, Supplier, Distributor And/or Consultant Who Submits A Bid In Response To The Requirements Of The Bidding Documents. (2016 Revised Irr, Section 5[d]) Bidding Documents – The Documents Issued By The Procuring Entity As The Bases For Bids, Furnishing All Information Necessary For A Prospective Bidder To Prepare A Bid For The Goods, Infrastructure Projects, And/or Consulting Services Required By The Procuring Entity. (2016 Revised Irr, Section 5[e]) Bir – Bureau Of Internal Revenue. Bsp – Bangko Sentral Ng Pilipinas. Consulting Services – Refer To Services For Infrastructure Projects And Other Types Of Projects Or Activities Of The Gop Requiring Adequate External Technical And Professional Expertise That Are Beyond The Capability And/or Capacity Of The Gop To Undertake Such As, But Not Limited To: (i) Advisory And Review Services; (ii) Pre-investment Or Feasibility Studies; (iii) Design; (iv) Construction Supervision; (v) Management And Related Services; And (vi) Other Technical Services Or Special Studies. (2016 Revised Irr, Section 5[i]) Cda - Cooperative Development Authority. Contract – Refers To The Agreement Entered Into Between The Procuring Entity And The Supplier Or Manufacturer Or Distributor Or Service Provider For Procurement Of Goods And Services; Contractor For Procurement Of Infrastructure Projects; Or Consultant Or Consulting Firm For Procurement Of Consulting Services; As The Case May Be, As Recorded In The Contract Form Signed By The Parties, Including All Attachments And Appendices Thereto And All Documents Incorporated By Reference Therein. Cif – Cost Insurance And Freight. Cip – Carriage And Insurance Paid. Cpi – Consumer Price Index. Ddp – Refers To The Quoted Price Of The Goods, Which Means “delivered Duty Paid.” Dti – Department Of Trade And Industry. Exw – Ex Works. Fca – “free Carrier” Shipping Point. Fob – “free On Board” Shipping Point. Foreign-funded Procurement Or Foreign-assisted Project– Refers To Procurement Whose Funding Source Is From A Foreign Government, Foreign Or International Financing Institution As Specified In The Treaty Or International Or Executive Agreement. (2016 Revised Irr, Section 5[b]). Framework Agreement – Refers To A Written Agreement Between A Procuring Entity And A Supplier Or Service Provider That Identifies The Terms And Conditions, Under Which Specific Purchases, Otherwise Known As “call-offs,” Are Made For The Duration Of The Agreement. It Is In The Nature Of An Option Contract Between The Procuring Entity And The Bidder(s) Granting The Procuring Entity The Option To Either Place An Order For Any Of The Goods Or Services Identified In The Framework Agreement List Or Not Buy At All, Within A Minimum Period Of One (1) Year To A Maximum Period Of Three (3) Years. (gppb Resolution No. 27-2019) Gfi – Government Financial Institution. Gocc – Government-owned And/or –controlled Corporation. Goods – Refer To All Items, Supplies, Materials And General Support Services, Except Consulting Services And Infrastructure Projects, Which May Be Needed In The Transaction Of Public Businesses Or In The Pursuit Of Any Government Undertaking, Project Or Activity, Whether In The Nature Of Equipment, Furniture, Stationery, Materials For Construction, Or Personal Property Of Any Kind, Including Non-personal Or Contractual Services Such As The Repair And Maintenance Of Equipment And Furniture, As Well As Trucking, Hauling, Janitorial, Security, And Related Or Analogous Services, As Well As Procurement Of Materials And Supplies Provided By The Procuring Entity For Such Services. The Term “related” Or “analogous Services” Shall Include, But Is Not Limited To, Lease Or Purchase Of Office Space, Media Advertisements, Health Maintenance Services, And Other Services Essential To The Operation Of The Procuring Entity. (2016 Revised Irr, Section 5[r]) Gop – Government Of The Philippines. Gppb – Government Procurement Policy Board. Incoterms – International Commercial Terms. Infrastructure Projects – Include The Construction, Improvement, Rehabilitation, Demolition, Repair, Restoration Or Maintenance Of Roads And Bridges, Railways, Airports, Seaports, Communication Facilities, Civil Works Components Of Information Technology Projects, Irrigation, Flood Control And Drainage, Water Supply, Sanitation, Sewerage And Solid Waste Management Systems, Shore Protection, Energy/power And Electrification Facilities, National Buildings, School Buildings, Hospital Buildings, And Other Related Construction Projects Of The Government. Also Referred To As Civil Works Or Works. (2016 Revised Irr, Section 5[u]) Lgus – Local Government Units. Nfcc – Net Financial Contracting Capacity. Nga – National Government Agency. Philgeps - Philippine Government Electronic Procurement System. Procurement Project – Refers To A Specific Or Identified Procurement Covering Goods, Infrastructure Project Or Consulting Services. A Procurement Project Shall Be Described, Detailed, And Scheduled In The Project Procurement Management Plan Prepared By The Agency Which Shall Be Consolidated In The Procuring Entity's Annual Procurement Plan. (gppb Circular No. 06-2019 Dated 17 July 2019) Psa – Philippine Statistics Authority. Sec – Securities And Exchange Commission. Slcc – Single Largest Completed Contract. Supplier – Refers To A Citizen, Or Any Corporate Body Or Commercial Company Duly Organized And Registered Under The Laws Where It Is Established, Habitually Established In Business And Engaged In The Manufacture Or Sale Of The Merchandise Or Performance Of The General Services Covered By His Bid. (item 3.8 Of Gppb Resolution No. 13-2019, Dated 23 May 2019). Supplier As Used In These Bidding Documents May Likewise Refer To A Distributor, Manufacturer, Contractor, Or Consultant. Un – United Nations. Section I. Invitation To Bid Invitation To Bid Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025 1.the Denr-penro Isabela, Of The National Expenditure Program (nep) For Fy 2025 Intends To Apply The Sum Of Two Million Ninety Thousand Nine Hundred Forty-nine Pesos & 34/100 (₽2,090,949.34) Being The Approved Budget For The Contract (abc) To Payment Under The Contract For The Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening. The Total Manpower Is Broken Down As Follows: Office Position Quantity Penr Office, City Of Ilagan, Isabela Janitor/janitress 4 Cenro Cabagan Janitor/janitress 1 Cenro Cauayan Janitor/janitress 1 Cenro Naguilian Janitor/janitress 1 Cenro San Isidro Janitor/janitress 1 Penr Sub-office (roxas, Isabela) Janitor/janitress 1 Total 9 2.the Denr Now Invites Bids For The Above Procurement Project. The Janitorial Services Shall Commence Upon Receipt Of The Notice To Proceed (ntp) Until 31 December 2025. Bidders Should Have Completed, Within The Last Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. The Description Of An Eligible Bidder Is Contained In The Bidding Documents, Particularly, In Section Ii (instructions To Bidders). Similar Project Shall Mean “procurement Of Janitorial Services”. 3.bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Non-discretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) No. 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra No. 5183. 4.prospective Bidders May Obtain Further Information From Denr Penro Isabela And Inspect The Bidding Documents At The Address Given Below During 9:00 Am To 4:00 Pm Only (mondays To Fridays). 5.a Complete Set Of Bidding Documents May Be Acquired By Interested Bidders Starting November 8, 2024 Until The Submission Of Bids From The Given Address And Website(s) Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Five Thousand Pesos (p 5,000.00). The Procuring Entity Shall Allow The Bidder To Present Its Proof Of Payment For The Fees In Person, By Facsimile, Or Through Electronic Means. 6.the Denr-penro Ilagan, Isabela Will Hold A Pre-bid Conference On November 18, 2024, 1:30 Pm At The Pinaroc Hall, Penr Office, Osmeña, City Of Ilagan, Isabela Which Shall Be Open To Prospective Bidders. Authorized Representatives Of Bidders Shall Join The Meeting Via Virtual Platform. 7.bids Must Be Duly Received By The Bac Secretariat Or The Penro-isabela Records Section Through Manual Submission At The Office Address Indicated Below On Or Before November 28, 2024, 1:00 P.m. Late Bids Shall Not Be Accepted. 8.all Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 14. 9.bid Opening Shall Be On November 28, 2024, 1:30 Pm At The Given Address Below. Bids Will Be Opened In The Presence Of The Authorized Bidders’ Representatives Who Choose To Attend The Activity. 10.the Penro-isabela Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Sections 35.6 And 41 Of The 2016 Revised Implementing Rules And Regulations (irr) Of Ra No. 9184, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. For Further Information, Please Refer To: Preciosa G. Oñate Head, Bac Secretariat Denr-penr Office Osmeña, City Of Ilagan, Isabela Penroisabela@denr.gov.ph C.p. No.: 0917-628-3429 You May Download The Bidding Documents At Philgeps Website. November 5, 2024 Luz S. Soriano Chief, Administrative Officer Chairperson, Bids And Awards Committee Section Ii. Instructions To Bidders 1.scope Of Bid The Procuring Entity, Denr Penro Isabela Wishes To Receive Bids For The Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Fy 2025. The Procurement Project (referred To Herein As “project”) Is Composed Of One (1) Lot, The Details Of Which Are Described In Section Vii (technical Specifications). 2.funding Information 2.1.the Gop Through The Source Of Funding As Indicated Below For Fy 2025 In The Amount Of Two Million Ninety Thousand Nine Hundred Forty-nine Pesos & 34/100 (₽2,090,949.34). A.the Source Of Funding Is: Nep, National Expenditure Program. 3.bidding Requirements The Bidding For The Project Shall Be Governed By All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including Its Generic Procurement Manuals And Associated Policies, Rules And Regulations As The Primary Source Thereof, While The Herein Clauses Shall Serve As The Secondary Source Thereof. Any Amendments Made To The Irr And Other Gppb Issuances Shall Be Applicable Only To The Ongoing Posting, Advertisement, Or Ib By The Bac Through The Issuance Of A Supplemental Or Bid Bulletin. The Bidder, By The Act Of Submitting Its Bid, Shall Be Deemed To Have Verified And Accepted The General Requirements Of This Project, Including Other Factors That May Affect The Cost, Duration And Execution Or Implementation Of The Contract, Project, Or Work And Examine All Instructions, Forms, Terms, And Project Requirements In The Bidding Documents. 4.corrupt, Fraudulent, Collusive, And Coercive Practices The Procuring Entity, As Well As The Bidders And Suppliers, Shall Observe The Highest Standard Of Ethics During The Procurement And Execution Of The Contract. They Or Through An Agent Shall Not Engage In Corrupt, Fraudulent, Collusive, Coercive, And Obstructive Practices Defined Under Annex “i” Of The 2016 Revised Irr Of Ra No. 9184 Or Other Integrity Violations In Competing For The Project. 5.eligible Bidders 5.1. Only Bids Of Bidders Found To Be Legally, Technically, And Financially Capable Will Be Evaluated. 5.2. Foreign Ownership Exceeding Those Allowed Under The Rules May Participate Pursuant To: I.when A Treaty Or International Or Executive Agreement As Provided In Section 4 Of The Ra No. 9184 And Its 2016 Revised Irr Allow Foreign Bidders To Participate; Ii.citizens, Corporations, Or Associations Of A Country, Included In The List Issued By The Gppb, The Laws Or Regulations Of Which Grant Reciprocal Rights Or Privileges To Citizens, Corporations, Or Associations Of The Philippines; Iii.when The Goods Sought To Be Procured Are Not Available From Local Suppliers; Or Iv.when There Is A Need To Prevent Situations That Defeat Competition Or Restrain Trade. 5.3. Pursuant To Section 23.4.1.3 Of The 2016 Revised Irr Of Ra No.9184, The Bidder Shall Have An Slcc That Is At Least One (1) Contract Similar To The Project The Value Of Which, Adjusted To Current Prices Using The Psa’s Cpi, Must Be At Least Equivalent To: A.for The Procurement Of Non-expendable Supplies And Services: The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Fifty Percent (50%) Of The Abc. 5.4. The Bidders Shall Comply With The Eligibility Criteria Under Section 23.4.1 Of The 2016 Irr Of Ra No. 9184. 6.origin Of Goods There Is No Restriction On The Origin Of Goods Other Than Those Prohibited By A Decision Of The Un Security Council Taken Under Chapter Vii Of The Charter Of The Un, Subject To Domestic Preference Requirements Under Itb Clause 18. 7.subcontracts 7.1.the Bidder May Subcontract Portions Of The Project To The Extent Allowed By The Procuring Entity As Stated Herein, But In No Case More Than Twenty Percent (20%) Of The Project. The Procuring Entity Has Prescribed That Subcontracting Is Not Allowed. 7.2.subcontracting Of Any Portion Of The Project Does Not Relieve The Supplier Of Any Liability Or Obligation Under The Contract. The Supplier Will Be Responsible For The Acts, Defaults, And Negligence Of Any Subcontractor, Its Agents, Servants, Or Workmen As Fully As If These Were The Supplier’s Own Acts, Defaults, Or Negligence, Or Those Of Its Agents, Servants, Or Workmen. 8.pre-bid Conference The Procuring Entity Will Hold A Pre-bid Conference For This Project On The Specified Date And Time And Either At Its Physical Address And/or Through Videoconferencing As Indicated In The Ib. 9.clarification And Amendment Of Bidding Documents Prospective Bidders May Request For Clarification On And/or Interpretation Of Any Part Of The Bidding Documents. Such Requests Must Be In Writing And Received By The Procuring Entity, Either At Its Given Address Or Through Electronic Mail Indicated In The Ib, At Least Ten (10) Calendar Days Before The Deadline Set For The Submission And Receipt Of Bids. 10.documents Comprising The Bid: Eligibility And Technical Components 10.1.the First Envelope Shall Contain The Eligibility And Technical Documents Of The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 10.2.the Bidder’s Slcc As Indicated In Itb Clause 5.3 Should Have Been Completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 10.3.if The Eligibility Requirements Or Statements, The Bids, And All Other Documents For Submission To The Bac Are In Foreign Language Other Than English, It Must Be Accompanied By A Translation In English, Which Shall Be Authenticated By The Appropriate Philippine Foreign Service Establishment, Post, Or The Equivalent Office Having Jurisdiction Over The Foreign Bidder’s Affairs In The Philippines. Similar To The Required Authentication Above, For Contracting Parties To The Apostille Convention, Only The Translated Documents Shall Be Authenticated Through An Apostille Pursuant To Gppb Resolution No. 13-2019 Dated 23 May 2019. The English Translation Shall Govern, For Purposes Of Interpretation Of The Bid. 11.documents Comprising The Bid: Financial Component 11.1.the Second Bid Envelope Shall Contain The Financial Documents For The Bid As Specified In Section Viii (checklist Of Technical And Financial Documents). 11.2.if The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity, A Certification Issued By Dti Shall Be Provided By The Bidder In Accordance With Section 43.1.3 Of The 2016 Revised Irr Of Ra No. 9184. 11.3.any Bid Exceeding The Abc Indicated In Paragraph 1 Of The Ib Shall Not Be Accepted. 11.4.for Foreign-funded Procurement, A Ceiling May Be Applied To Bid Prices Provided The Conditions Are Met Under Section 31.2 Of The 2016 Revised Irr Of Ra No. 9184. 12.bid Prices 12.1. Prices Indicated On The Price Schedule Shall Be Entered Separately In The Following Manner: A.for Goods Offered From Within The Procuring Entity’s Country: I.the Price Of The Goods Quoted Exw (ex-works, Ex-factory, Ex-warehouse, Ex-showroom, Or Off-the-shelf, As Applicable); Ii.the Cost Of All Customs Duties And Sales And Other Taxes Already Paid Or Payable; Iii.the Cost Of Transportation, Insurance, And Other Costs Incidental To Delivery Of The Goods To Their Final Destination; And Iv.the Price Of Other (incidental) Services, If Any, Listed In The Bds. B.for Goods Offered From Abroad: I.unless Otherwise Stated In The Bds, The Price Of The Goods Shall Be Quoted Delivered Duty Paid (ddp) With The Place Of Destination In The Philippines As Specified In The Bds. In Quoting The Price, The Bidder Shall Be Free To Use Transportation Through Carriers Registered In Any Eligible Country. Similarly, The Bidder May Obtain Insurance Services From Any Eligible Source Country. Ii.the Price Of Other (incidental) Services, If Any, As Listed In The Bds. 13.bid And Payment Currencies 13.1.for Goods That The Bidder Will Supply From Outside The Philippines, The Bid Prices May Be Quoted In The Local Currency Or Tradeable Currency Accepted By The Bsp At The Discretion Of The Bidder. However, For Purposes Of Bid Evaluation, Bids Denominated In Foreign Currencies, Shall Be Converted To Philippine Currency Based On The Exchange Rate As Published In The Bsp Reference Rate Bulletin On The Day Of The Bid Opening. 13.2.payment Of The Contract Price Shall Be Made In Philippine Pesos. 14.bid Security 14.1.the Bidder Shall Submit A Bid Securing Declaration[ In The Case Of Framework Agreement, The Undertaking Shall Refer To Entering Into Contract With The Procuring Entity And Furnishing Of The Performance Security Or The Performance Securing Declaration Within Ten (10) Calendar Days From Receipt Of Notice To Execute Framework Agreement.] Or Any Form Of Bid Security In The Amount Indicated In The Bds, Which Shall Be Not Less Than The Percentage Of The Abc In Accordance With The Schedule In The Bds. 14.2.the Bid And Bid Security Shall Be Valid One Hundred Twenty Calendar Days From The Date Of Opening Of Bids. Any Bid Not Accompanied By An Acceptable Bid Security Shall Be Rejected By The Procuring Entity As Non-responsive. 15.sealing And Marking Of Bids Each Bidder Shall Submit One (1) Originally Signed Certified True Copy Of The Original Document And Two (2) Duplicate Copies Of The First And Second Components Of Its Bid. Bidder Must Arrange Each Bid Documents Into Sections With Tabs Properly Labeled Separating Each Document According To The Provided Checklist. All Envelopes Shall: (a)contain The Name Of The Contract To Be Bid In Capital Letters; (b)bear The Name And Address Of The Bidder In Capital Letters; (c)be Addressed To The Procuring Entity’s Pbac; (d)bear The Specific Identification Of This Bidding Process Indicated In The 1.0; And (e)bear A Warning “do Not Open Before…” The Date And Time For The Opening Of Bids, As Specified In The Ib. To : The Provincial Bids And Awards Committee Provincial Environment And Natural Resources Office From : __________________________________________ (name Of Bidder In Capital Letters) Address : ________________________________________ (address Of Bidder In Capital Letters) Project : _____________________________________________ (in Capital Letters, Indicate The Phrase): “do Not Open Before: _____________________________________ 16.deadline For Submission Of Bids 16.1. The Bidders Shall Submit On The Specified Date And Time And Either At Its Physical Address Or Through Online Submission As Indicated In The Ib. 17.opening And Preliminary Examination Of Bids 17.1.the Bac Shall Open The Bids In Public At The Time, On The Date, And At The Place Specified In Paragraph 9 Of The Ib. The Bidders’ Representatives Who Are Present Shall Sign A Register Evidencing Their Attendance. In Case Videoconferencing, Webcasting Or Other Similar Technologies Will Be Used, Attendance Of Participants Shall Likewise Be Recorded By The Bac Secretariat. In Case The Bids Cannot Be Opened As Scheduled Due To Justifiable Reasons, The Rescheduling Requirements Under Section 29 Of The 2016 Revised Irr Of Ra No. 9184 Shall Prevail. 17.2.the Preliminary Examination Of Bids Shall Be Governed By Section 30 Of The 2016 Revised Irr Of Ra No. 9184. 18.domestic Preference 18.1. The Procuring Entity Will Grant A Margin Of Preference For The Purpose Of Comparison Of Bids In Accordance With Section 43.1.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.detailed Evaluation And Comparison Of Bids 19.1.the Procuring Entity’s Bac Shall Immediately Conduct A Detailed Evaluation Of All Bids Rated “passed,” Using Non-discretionary Pass/fail Criteria. The Bac Shall Consider The Conditions In The Evaluation Of Bids Under Section 32.2 Of The 2016 Revised Irr Of Ra No. 9184. 19.2.if The Project Allows Partial Bids, Bidders May Submit A Proposal On Any Of The Lots Or Items, And Evaluation Will Be Undertaken On A Per Lot Or Item Basis, As The Case Maybe. In This Case, The Bid Security As Required By Itb Clause 14 Shall Be Submitted For Each Lot Or Item Separately. 19.3.the Descriptions Of The Lots Or Items Shall Be Indicated In Section Vii (technical Specifications), Although The Abcs Of These Lots Or Items Are Indicated In The Bds For Purposes Of The Nfcc Computation Pursuant To Section 23.4.2.6 Of The 2016 Revised Irr Of Ra No. 9184. The Nfcc Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 19.4.the Project Shall Be Awarded As Follows: One Project Having Several Items That Shall Be Awarded As One Contract. 19.5.except For Bidders Submitting A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation, All Bids Must Include The Nfcc Computation Pursuant To Section 23.4.1.4 Of The 2016 Revised Irr Of Ra No. 9184, Which Must Be Sufficient For The Total Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. For Bidders Submitting The Committed Line Of Credit, It Must Be At Least Equal To Ten Percent (10%) Of The Abcs For All The Lots Or Items Participated In By The Prospective Bidder. 20.post-qualification 20.2. Within A Non-extendible Period Of Five (5) Calendar Days From Receipt By The Bidder Of The Notice From The Bac That It Submitted The Lowest Calculated Bid, The Bidder Shall Submit Its Latest Income And Business Tax Returns Filed And Paid Through The Bir Electronic Filing And Payment System (efps) And Other Appropriate Licenses And Permits Required By Law And Stated In The Bds. 21.signing Of The Contract 21.1. The Documents Required In Section 37.2 Of The 2016 Revised Irr Of Ra No. 9184 Shall Form Part Of The Contract. Additional Contract Documents Are Indicated In The Bds. Section Iii. Bid Data Sheet Bid Data Sheet Itb Clause 5.3 For This Purpose, Contracts Similar To The Project Shall Be: A.procurement Of Janitorial Services; And B.completed Within The Last Five (5) Years Prior To The Deadline For The Submission And Receipt Of Bids. 7.1 Sub-contracting Is Not Allowed. 12 The Price Of The Goods Shall Be Quoted Ddp Philippines Or The Applicable International Commercial Terms (incoterms) For This Project. 14.1 The Bid Security Shall Be In The Form Of A Bid Securing Declaration, Or Any Of The Following Forms And Amounts: The Amount Of Not Less Than Two Percent (2%) Of Abc, If Bid Security Is In Cash, Cashier’s/manager’s Check, Bank Draft/guarantee Or Irrevocable Letter Of Credit; Or The Amount Of Not Less Than Five Percent (5%) Of Abc If Bid Security Is In Surety Bond. 15 Each Bidder Shall Submit One (1) Originally Signed Certified True Copy Of The Original Document And Two (2) Duplicate Copies Of The First And Second Components Of Its Bid. Bidder Must Arrange Each Bid Documents Into Sections With Tabs Properly Labeled Separating Each Document According To The Provided Checklist. 19.3 The Project Will Be Awarded As One (1) Lot. 20.2 No Further Instructions. 21.2 Within Ten (10) Calendar Days From Receipt Of Notice Of Award, Successful Bidder Shall Post The Required Performance Security, Sign And Date The Contract And Return It To Denr. Section Iv. General Conditions Of Contract 1.scope Of Contract This Contract Shall Include All Such Items, Although Not Specifically Mentioned, That Can Be Reasonably Inferred As Being Required For Its Completion As If Such Items Were Expressly Mentioned Herein. All The Provisions Of Ra No. 9184 And Its 2016 Revised Irr, Including The Generic Procurement Manual, And Associated Issuances, Constitute The Primary Source For The Terms And Conditions Of The Contract, And Thus, Applicable In Contract Implementation. Herein Clauses Shall Serve As The Secondary Source For The Terms And Conditions Of The Contract. This Is Without Prejudice To Sections 74.1 And 74.2 Of The 2016 Revised Irr Of Ra No. 9184 Allowing The Gppb To Amend The Irr, Which Shall Be Applied To All Procurement Activities, The Advertisement, Posting, Or Invitation Of Which Were Issued After The Effectivity Of The Said Amendment. Additional Requirements For The Completion Of This Contract Shall Be Provided In The Special Conditions Of Contract (scc). 2.advance Payment And Terms Of Payment 2.1.advance Payment Of The Contract Amount Is Provided Under Annex “d” Of The Revised 2016 Irr Of Ra No. 9184. 2.2.the Procuring Entity Is Allowed To Determine The Terms Of Payment On The Partial Or Staggered Delivery Of The Goods Procured, Provided Such Partial Payment Shall Correspond To The Value Of The Goods Delivered And Accepted In Accordance With Prevailing Accounting And Auditing Rules And Regulations. The Terms Of Payment Are Indicated In The Scc. 3.performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award By The Bidder From The Procuring Entity But In No Case Later Than The Signing Of The Contract By Both Parties, The Successful Bidder Shall Furnish The Performance Security In Any Of The Forms Prescribed In Section 39 Of The 2016 Revised Irr Of Ra No. 9184. 4.inspection And Tests The Procuring Entity Or Its Representative Shall Have The Right To Inspect And/or To Test The Goods To Confirm Their Conformity To The Project Specifications At No Extra Cost To The Procuring Entity In Accordance With The Generic Procurement Manual. In Addition To Tests In The Scc, Section Vii (technical Specifications) Shall Specify What Inspections And/or Tests The Procuring Entity Requires, And Where They Are To Be Conducted. The Procuring Entity Shall Notify The Supplier In Writing, In A Timely Manner, Of The Identity Of Any Representatives Retained For These Purposes. All Reasonable Facilities And Assistance For The Inspection And Testing Of Goods, Including Access To Drawings And Production Data, Shall Be Provided By The Supplier To The Authorized Inspectors At No Charge To The Procuring Entity. 5.warranty 5.1in Order To Assure That Manufacturing Defects Shall Be Corrected By The Supplier, A Warranty Shall Be Required From The Supplier As Provided Under Section 62.1 Of The 2016 Revised Irr Of Ra No. 9184. 5.2the Procuring Entity Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under This Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Repair Or Replace The Defective Goods Or Parts Thereof Without Cost To The Procuring Entity, Pursuant To The Generic Procurement Manual. 6.liability Of The Supplier The Supplier’s Liability Under This Contract Shall Be As Provided By The Laws Of The Republic Of The Philippines. If The Supplier Is A Joint Venture, All Partners To The Joint Venture Shall Be Jointly And Severally Liable To The Procuring Entity. Section V. Special Conditions Of Contract Special Conditions Of Contract Gcc Clause 1 Delivery And Documents – For Purposes Of The Contract, “exw,” “fob,” “fca,” “cif,” “cip,” “ddp” And Other Trade Terms Used To Describe The Obligations Of The Parties Shall Have The Meanings Assigned To Them By The Current Edition Of Incoterms Published By The International Chamber Of Commerce, Paris. The Delivery Terms Of This Contract Shall Be As Follows: “the Delivery Terms Applicable To This Contract Are Delivered In Penr Office, Sub-office And Cenr Offices. Risk And Title Will Pass From The Supplier To The Procuring Entity Upon Receipt And Final Acceptance Of The Goods At Their Final Destination.” Delivery Of The Goods Shall Be Made By The Supplier In Accordance With The Terms Specified In Section Vi (schedule Of Requirements). For Purposes Of This Clause The Procuring Entity’s Representative At The Project Site Is: Miguel L. Vasquez Supply Officer I Chief, General Services Unit Denr Penro Isabela Incidental Services – The Supplier Is Required To Provide All Of The Following Services, Including Additional Services, If Any, Specified In Section Vi. Schedule Of Requirements: A.performance Or Supervision Of On-site Assembly And/or Start-up Of The Supplied Goods; B.furnishing Of Tools Required For Assembly And/or Maintenance Of The Supplied Goods; C.furnishing Of A Detailed Operations And Maintenance Manual For Each Appropriate Unit Of The Supplied Goods; D.performance Or Supervision Or Maintenance And/or Repair Of The Supplied Goods, For A Period Of Time Agreed By The Parties, Provided That This Service Shall Not Relieve The Supplier Of Any Warranty Obligations Under This Contract; And The Contract Price For The Goods Shall Include The Prices Charged By The Supplier For Incidental Services And Shall Not Exceed The Prevailing Rates Charged To Other Parties By The Supplier For Similar Services. Packaging – The Supplier Shall Provide Such Packaging Of The Goods As Is Required To Prevent Their Damage Or Deterioration During Transit To Their Final Destination, As Indicated In This Contract. The Packaging Shall Be Sufficient To Withstand, Without Limitation, Rough Handling During Transit And Exposure To Extreme Temperatures, Salt And Precipitation During Transit, And Open Storage. Packaging Case Size And Weights Shall Take Into Consideration, Where Appropriate, The Remoteness Of The Goods’ Final Destination And The Absence Of Heavy Handling Facilities At All Points In Transit. The Packaging, Marking, And Documentation Within And Outside The Packages Shall Comply Strictly With Such Special Requirements As Shall Be Expressly Provided For In The Contract, Including Additional Requirements, If Any, Specified Below, And In Any Subsequent Instructions Ordered By The Procuring Entity. The Outer Packaging Must Be Clearly Marked On At Least Four (4) Sides As Follows: Name Of The Procuring Entity Name Of The Supplier Contract Description Final Destination Gross Weight Any Special Lifting Instructions Any Special Handling Instructions Any Relevant Hazchem Classifications A Packaging List Identifying The Contents And Quantities Of The Package Is To Be Placed On An Accessible Point Of The Outer Packaging If Practical. If Not Practical The Packaging List Is To Be Placed Inside The Outer Packaging But Outside The Secondary Packaging. Transportation – Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip, Or Ddp, Transport Of The Goods To The Port Of Destination Or Such Other Named Place Of Destination In The Philippines, As Shall Be Specified In This Contract, Shall Be Arranged And Paid For By The Supplier, And The Cost Thereof Shall Be Included In The Contract Price. Where The Supplier Is Required Under This Contract To Transport The Goods To A Specified Place Of Destination Within The Philippines, Defined As The Project Site, Transport To Such Place Of Destination In The Philippines, Including Insurance And Storage, As Shall Be Specified In This Contract, Shall Be Arranged By The Supplier, And Related Costs Shall Be Included In The Contract Price. Where The Supplier Is Required Under Contract To Deliver The Goods Cif, Cip Or Ddp, Goods Are To Be Transported On Carriers Of Philippine Registry. In The Event That No Carrier Of Philippine Registry Is Available, Goods May Be Shipped By A Carrier Which Is Not Of Philippine Registry Provided That The Supplier Obtains And Presents To The Procuring Entity Certification To This Effect From The Nearest Philippine Consulate To The Port Of Dispatch. In The Event That Carriers Of Philippine Registry Are Available But Their Schedule Delays The Supplier In Its Performance Of This Contract The Period From When The Goods Were First Ready For Shipment And The Actual Date Of Shipment The Period Of Delay Will Be Considered Force Majeure. The Procuring Entity Accepts No Liability For The Damage Of Goods During Transit Other Than Those Prescribed By Incoterms For Ddp Deliveries. In The Case Of Goods Supplied From Within The Philippines Or Supplied By Domestic Suppliers Risk And Title Will Not Be Deemed To Have Passed To The Procuring Entity Until Their Receipt And Final Acceptance At The Final Destination. Intellectual Property Rights – The Supplier Shall Indemnify The Procuring Entity Against All Third-party Claims Of Infringement Of Patent, Trademark, Or Industrial Design Rights Arising From Use Of The Goods Or Any Part Thereof. 2.2 Payment Shall Be Made Upon Submission Of Complete Documentary Requirements In Accordance With Prevailing Accounting And Auditing Rules And Regulations. 4 Applicable Inspection And Testing Shall Be Conducted By The Inspection And Pre-acceptance Committee Of The Office. Section Vi. Schedule Of Requirements Terms Of Reference Procurement Of Janitorial Services Covering The Period Of January 1, 2025 To December 31, 2025 1.0 Provision Of Janitorial Personnel, Including Submission Of Housekeeping Plan A.the Contractor Shall Provide Nine (9) Janitorial Personnel Who: 1.1are Of Good Moral Character And Without Criminal Or Police Records; 1.2are Fit To Work, As Evidenced By A Medical Certificate Issued Within The Last Two (2) Months (specify That The Janitorial Personnel Are Fit To Work); And 1.3underwent Basic Housekeeping Training. B.the Contractor Shall Submit Within Three (3) Calendar Days From Receipt Of Notice To Proceed The Employee File Of Each Janitorial Personnel With Complete Attachments, Such As But Not Limited To, Resume, Training Certificate/s, Government Mandated Clearances, And Medical Certificate. C.the Contractor Shall Assign A Supervisor Or Authorized Representative From Its Own Account, Separate From The Deployed Personnel To Monitor The Performance Of The Janitorial Personnel And Handle The Consolidation Of Daily Timecards Periodically In Preparation For The Monthly Billing To The Denr Penro Isabela. D.there Shall Be No Employer-employee Relationship Between Denr-penro Isabela And The Security Guards And/or Other Personnel Employed By The Contractor. E.the Janitorial Personnel Shall Perform The Following: 1.0 Maintain The Cleanliness And Orderliness Of The Office Premises In Accordance With The Service Standards And Conditions Taking Into Account The Following: I.protection Of Denr Isabela Properties From Damage Or Destruction In Connection With The Janitorial Activities Rendered; Ii.preservation Of Confidentiality Of Denr Isabela Records; And Iii.proper Collection And Disposal Of Garbage. 2.0 Miscellaneous Services To Be Performed Whenever Required (i.e., Logistical Assistance During Meetings And Conferences; Hauling Of Office Furniture, Fixtures And Equipment; And Other Errands Within Office Premises). 2.0 Provision Of Cleaning Tools And Equipment A. The Contractor Shall Provide, At The Minimum, The Following Cleaning Tools And Equipment Which Are Brand New Or In Good Condition: Description Quantity Equipment Heavy-duty Floor Polisher, 6 Units (1 Per Office) Heavy-duty Vacuum Cleaner (wet And Dry) 6 Units (1 Per Office) Extension Ladder (30ft) (heavy Duty) 6 Units (1 Per Office) Grass Cutter 6 Units (1 Per Office) Personal Protective Equipment Reusable Gardening Hand Gloves 9 Pairs Rubber Boots 9 Pairs Raincoat 9 Pairs Jungle Bolo 9 Pieces Gardening Trowel And Fork Set 9 Sets 3.0 Service Standards And Conditions Deployed Janitorial Personnel Shall Be Professional, Courteous And Sensitive To The Client’s Needs At All Times. The Expected Service Standards And Conditions Are As Follows: A.office Areas: 1.0 All Surfaces, Fixtures And Fittings Should Be Free From Dust, Stains And Debris; 2.0 All Waste Receptacles Empty Note: Paper, Files And Electronic Equipment Shall Not Be Removed Or Adjusted While Cleaning (where Applicable, Unless Prior Permission Has Been Obtained From The Employee Concerned). B.washroom And Toilet Areas 1.0 All Surfaces, Fixtures And Fittings Should Be Free From Dust, Stains And Debris; 2.0 All Sanitary Fittings Should Be Free From Grime, Dirt And Smear. C.each Area Shall Be Cleaned To The Services Specifications As Detailed But Not Limited In The Table Below: Areas Description Of Task Frequency* Offices/reception Areas/hall And Stairways Empty Waste Bins And Wash Out, If Required Daily Water And Maintenance Of All Indoor Plants Daily Wash Doormats/ Change Into New Doormats Daily/once A Week Bring Out Indoor Plants Once A Week Spraying Of Insecticide, Disinfectant Spray And Air Freshener Once A Week/ As Necessary** Machine Scrub And Buff Hard Floors Once A Week Wipe/clean Window Shades; Clean Inside Windows; Clean Door Jams/balusters/ Handrails; Clean Glass Walls/ Partitions Once A Week Remove Cobweb (ceiling, Lighting Fixtures, Etc.) Once A Month Wash Walls With Dirt And Stain Mark Once A Month Wet Cleaning/ Dusting/ Vacuuming Upholstered Furniture/office Chairs, Wash Draperies And Such Once A Month Cleaning And Removal Of Dry Leaves At The Roofing Of All Buildings Once A Week Sweep/dust Mop/spot Mop/buff The Floors; As Necessary** Office Spaces Damp Wipe Office Tables And Chairs Daily Damp Wipe Office Equipment I.e. Computer Screens, Keyboards, Calculator; Telephone, Desk Lamp, Filing Cabinets, Etc. Daily Remove Cobweb (ceiling, Lighting Fixtures, Etc.) Once A Month Wash Walls With Dirt And Stain Mark Once A Month Wet Cleaning/ Dusting/ Vacuuming Upholstered Furniture/office Chairs Once A Month Sweep/dust Mop/spot Mop/buff Floors As Necessary** Meeting Rooms/ Conference Room/ Multipurpose Hall Empty Paper/waste Bins, Wash Out If Required Daily Damp Dust Tabletops, Rearrange Chairs Daily Machine Scrub And Buff Hard Floors Thrice A Week Wipe/clean Window Shades, Inside Windows, Door Jambs, Glass Walls / Partitions, And Wash Curtains And Table Clothes Once A Week Remove Cobwebs On Ceiling, Lighting Fixtures, Etc. Once A Month Wash Walls, Windowsills, Surrounds And Other Vertical Ledges With Dirt And Stain Marks Once A Month Wet Clean, Dust And Vacuum Upholstered Furniture Once A Month Sweep/dust Mop/spot Mop/buff Floors As Necessary** Washrooms And Toilets Mop Clean, Disinfect And Dry Floor Daily Or As Necessary** Wash, Clean And Disinfect Urinals And Toilet Bowls Daily Or As Necessary** Empty And Wash Waste Bins Daily Or As Necessary** Refill Deodorant Cake, Toilet Tissue, Hand Soap Daily Or As Necessary** Putting Of Chemicals To Unclog Toilet Bowls And Lavatories To Maintain The Continuous Flow Of Water Daily Or As Necessary** Guest House Change/wash Beddings, Draperies And Such As Necessary** Mop Floor, Clean Rooms And Toilets, Disinfect All Areas Once A Week Disinfect Floors, Pantry Sink And Pantry Cabinets Once A Week Dust Mop/spot Mop The Floors, Pantry Sink, And Pantry Cabinets As Necessary** Records Area/ Stockrooms Clean The Floor And Remove Dusts From Equipment And Files Once A Month Office Grounds, Garden And Landscape Clear Rubbish From Path Walks, Driveways, Parking Areas, Park, Etc. Daily Water Outdoor Plants Twice Daily Trimming Of Plants Twice A Month Or As Necessary Cleaning Of Plant Boxes. Cultivation Of Garden Soil. Propagation Of Plants, Replanting And Scalloping Once A Month Miscellaneous Assist The Denr Personnel (carpenter And Plumber) In Carpentry And Plumbing Works When Necessary Assist The Denr Electrician And Technician In Performing Repairs As May Be Assigned Assist In Carrying, Hauling, And Transport Of Office Furniture, Fixtures And Equipment Provide Assistance During Meetings, Conferences And Other Events Of Denr Such As, But Not Limited To, Clean-up Drives, Denr Anniversary, Year-end Assessment And Such Assist In Cleaning, Washing And Vacuuming Government Vehicles Assist In The Weekly Or Periodic Office Clean-up Activity As Needed Note: *frequency May Be Changed During The Contract Implementation, Upon The Instruction Of The Head Of The Agency Or Its Authorized Representative. **as Necessary Means To Be Checked At Least Once A Day And Cleaned If Necessary 4.0 General Conditions A.the Deployed Personnel Shall Work Eight (8) Hours A Day, Six (6) Days A Week From Monday To Saturday. However, The Personnel May Be Requested To Provide Assistance Outside The Regular Working Hours Or During Weekends Or Holidays, Upon The Written Approval Of The Head Of The Agency Or His Duly Authorized Representative. B.the Denr Isabela Has The Right To Effect Changes In The Assignment/deployment Of The Janitors At Any Time During The Contract Period Through A Written Notice To The Contractor. Likewise, The Denr Isabela May Increase Or Decrease The Number Of Janitors As May Be Necessary And Reserves The Right To Increase, Reduce, Or Limit The Scope Of Services Of The Contractor. In Such An Event, Any Corresponding Adjustment In The Cost Shall Not Exceed The Contract Price. C.the Contractor Shall Not Reshuffle Personnel Without The Prior Clearance/approval Of The Chief, Management Services Division (chief, Msd) Which Hereby Reserves The Right To Reject Any Proposal To Reassign Personnel If Such Reassignment Is Found To Pose An Imminent Danger Or Prejudice To The Service. It Is However Understood That On Matters Of Disciplinary Action Toward The Personnel Of The Contractor, The Msd Chief Shall Cooperate With The Contractor Or Vice Versa By Means Of Mutual Consultation. D.the Contractor Shall Make Available Relievers And/or Replacements At All Times To Ensure Continuous And Uninterrupted Services. E.the Contractor Agrees That The Denr Isabela, Through The Msd Chief, Reserves The Right To Screen And Accept Or Deny The Deployment Of Any Personnel Recommended By The Contractor. F.the Contractor Shall Pay Its Personnel Not Less Than The Minimum Wage And Other Benefits Mandated By The Laws, Rules And Regulations. The Contractor Shall Provide The Janitorial Personnel Their Monthly Pay Slip Containing The Necessary Information On It. The Contractor Shall Comply With The Laws Governing Labor Standards And Employee’s Compensation. A Certificate For The Purpose Shall Be Required From The Contractor. G.the Contractor Shall Provide The Personnel With Appropriate Uniforms, Protective Gear, If Necessary, And Ensure That They Shall Observe Proper Personal Hygiene And Appear Neat And Clean At All Times. H.the Contractor Shall Ensure That Safety Shall Be The First Priority In The Performance Of Its Functions, And Avoid The Creation Of Safety Hazards Both In The Condition Of The Work Performed And While Doing The Work. I.the Contractor Shall Have At Least One (1) Reliever For The Denr Isabela Available At Any Time To Take Over In Case Some Regular Personnel Are Absent At No Extra Cost To The Denr. No Trainees Shall Be Allowed As A Reliever Even If They Are Allowed And Identified As Such. J.the Contractor Shall Ensure The Confidentiality Of Information. 5.0payment Terms A.the Contractor Shall Submit, Along With The Monthly Billing Statement, A Certified True Copy Of Duly Accomplished Payroll Sheet, Receipts, Prescribed Reports Stamped Received By Sss, Philhealth, Pag-ibig, And Ecc As Proof Of Remittances Of Employer’s And Employees’ Contributions For Sss, Philhealth Pag-ibig And Ecc Premiums Of The Janitorial Personnel Assigned To The Denr Isabela Only And The Monthly Checklist Within Five (5) Calendar Days After Every Month/cut Off. B.the Contractor In The Performance Of Its Services Shall Secure, Maintain At Its Own Expense All Registration, Licenses Or Permits Required By Law, And Shall Comply With All Pertinent Rules And Regulations. The Contractor’s Personnel Shall Take All Necessary Precautions For The Safety Of All Persons And Properties At Or Near Their Area Of Work And Shall Comply With All The Standards And Established Safety Regulations, Rules And Practices. 6.0performance Review And Assessment A.the Contractor Shall Maintain A Satisfactory Level Of Performance Throughout The Contract Period Based On The Following Set Of Performance Criteria: Performance Criteria Weight I Conformity To Technical Requirements (25) Ii Timeliness In The Delivery Of Services (25) Iii Behavior Of Personnel (courteous, Professional And Knowledgeable) (20) Iv Response To Complaints (20) V Compliance With Set Office Policies For Such Services (10) Performance Rating Passing Rate: 80 Points B.the Contractor Shall Undergo A Periodic Review Using The Above-cited Criteria To Ensure Compliance With The Technical Specifications, As Well As With The Other Terms And Conditions Imposed By The Denr Isabela During The Contract Period. C.further, A Mid-term Assessment Or Evaluation Of The Performance Of The Contractor. Based On Its Assessment, The Denr Isabela May Terminate The Contract For Failure Of The Contractor To Perform Its Obligations Thereon. 7.0deployment Of Janitor Personnel A.janitorial Personnel Shall Render Service On An 8-hour Basis, Six Days A Week, From Monday Through Saturday Excluding Regular Holidays And Sundays (313 Days/year) On A Continuing Service Within The Contract Period Proposed Deployment Schedule Area No. Of Janitors Shift Penr Office – Isabela (city Of Ilagan, Isabela) 2 2 6:00am To 3:00pm 8:00am To 5:00pm Cenro Cabagan 1 6:00am To 3:00pm Cenro Cauayan 1 6:00am To 3:00pm Cenro Naguilian 1 6:00am To 3:00pm Cenro San Isidro 1 6:00am To 3:00pm Penr Sub Office - Roxas 1 6:00am To 3:00pm Total Number 9 Note: Schedule Of Shifting May Change During The Contract Implementation Or Upon The Instruction Of The Head Of The Agency Or Its Authorized Representative. Prepared By: Recommending Approval: Miguel L. Vasquez Luz S. Soriano Supply Officer I Chief, Management Services Division Approved By: Orly T. Cariazo Penr Officer Bidder’s Undertaking I/we, The Undersigned Bidder, Having Examined The Bidding Documents Including Bid Bulletins, As Applicable, Hereby Bid To (supply/deliver/perform/comply) The Above Terms Of Reference I/we Undertake, If Our Bid Is Accepted, To Deliver The Goods/services In Accordance With The Terms And Conditions Contained In The Bid Documents, Including The Posting Of The Required Performance Security Within Ten (10) Calendar Days From Receipt Of The Notice Of Award. Until A Formal Contract/order Confirmation Is Prepared And Signed, This Bid Is Binding On Us. ____________________________________________________________ Name Of Company (in Print) ________________________________________ Signature Of Company Authorized Representative ___________________________________________________ Name & Designation (in Print) __________________________________ Date Section Vii. Technical Specifications Technical Specifications Instruction To Bidders: Please Fill Up The Form Accordingly And Sign The Bidder’s Undertaking. Failure To Conform Will Result In A Rating Of “failed”. Project Requirements Bidder’s Statement Of Compliance Procurement Of One (1)-year Janitorial Services For The Department Of Environment And Natural Resources (denr-isabela) Provincial And Community Field Offices For Cy 2025 I Hereby Certify To Comply With The Above Technical Specifications. ____________________________________________________________ Name Of Company (in Print) ________________________________________ Signature Of Company Authorized Representative ___________________________________________________ Name & Designation (in Print) Section Viii. Checklist Of Technical And Financial Documents Checklist Of Technical And Financial Documents I.technical Component Envelope Class “a” Documents Legal Documents ⬜ (a)valid Philgeps Registration Certificate (platinum Membership) (all Pages) In Accordance With Section 8.5.2 Of The Irr; Technical Documents ⬜ (b)statement Of The Prospective Bidder Of All Its Ongoing Government And Private Contracts, Including Contracts Awarded But Not Yet Started, If Any, Whether Similar Or Not Similar In Nature And Complexity To The Contract To Be Bid; And ⬜ (c)statement Of The Bidder’s Single Largest Completed Contract (slcc) Similar To The Contract To Be Bid, Except Under Conditions Provided For In Sections 23.4.1.3 And 23.4.2.4 Of The 2016 Revised Irr Of Ra No. 9184, Within The Relevant Period As Provided In The Bidding Documents; And ⬜ (d)original Copy Of Bid Security. If In The Form Of A Surety Bond, Submit Also A Certification Issued By The Insurance Commission Or Original Copy Of Notarized Bid Securing Declaration; And ⬜ (e)conformity With The Technical Specifications, Which May Include Production/delivery Schedule, Manpower Requirements, And/or After-sales/parts, If Applicable; And ⬜ (f)original Duly Signed Omnibus Sworn Statement (oss) And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative; Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Bidder. Financial Documents ⬜ (g)the Prospective Bidder’s Computation Of Net Financial Contracting Capacity (nfcc) Or A Committed Line Of Credit From A Universal Or Commercial Bank In Lieu Of Its Nfcc Computation. Class “b” Documents ⬜ (h)if Applicable, A Duly Signed Joint Venture Agreement (jva) In Case The Joint Venture Is Already In Existence Or Duly Notarized Statements From All The Potential Joint Venture Partners Stating That They Will Enter Into And Abide By The Provisions Of The Jva In The Instance That The Bid Is Successful. Ii.financial Component Envelope ⬜ (i)original Of Duly Signed And Accomplished Financial Bid Form; And ⬜ (j)original Of Duly Signed And Accomplished Price Schedule(s). Other Documentary Requirements Under Ra No. 9184 (as Applicable) ⬜ (k)[for Foreign Bidders Claiming By Reason Of Their Country’s Extension Of Reciprocal Rights To Filipinos] Certification From The Relevant Government Office Of Their Country Stating That Filipinos Are Allowed To Participate In Government Procurement Activities For The Same Item Or Product. ⬜ (l)certification From The Dti If The Bidder Claims Preference As A Domestic Bidder Or Domestic Entity. Section Ix. Detailed Financial Breakdown Annex I Procurement Of Janitorial Services For The Department Of Environment And Natural Resources – Penro Isabela Fy 2025 Detailed Financial Breakdown (the Sum Of The Total Contract Amount Must Be Equal To The Bid Form Per Annex I) I.labor Cost 1.basic Salary (dw X No. Of Days/year/12) ____________________ 2.13th Month Pay (dw X 365/12/12) ____________________ 3.5 Days Incentive Leave (dw X 5/12) ____________________ 4.legal Holiday Premium (dwx 10/12) ____________________ 5.employees Contribution Sss (employer’s Share) (msc X 9.5%) ____________________ Philhealth (mbs X 4.5%/2) ____________________ Pag-ibig Fund ____________________ Ecc ____________________ Total Labor Per Month/janitor ____________________ Ii.administrative Over Head (not Less Than 10%) A. 10% Total Contract Cost Dole Do No. 18-a 2011 Section 9(b)(ii) ____________________ B.cost Of Supplies And Equipment For The Service ____________________ Iii.12% Vat ____________________ Rate Per Janitor/janitress ____________________ Total Contract Amount (rate Per Janitor X 9 X 12 Months) ____________________ Notes: 1.please Indicate Zero “0” Or Dash “-” For Item/s Offered For Free To The Denr. Incomplete Financial Proposal Shall Be Considered Non-responsive And Thus, Automatically Disqualified In Accordance With Section 32.2.1 (a) Of The 2016 Revised Irr Of Ra 9184. 2.rounding Off Of Digits Applies Only To The Centavo Part Which Is Nearest To The Hundredths Place (two Decimal Places). _____________________ Name Of Company (in Print) ______________________________________ Signature Of Company Authorized Representative _______________________________________________ Name And Designation (in Print) _____________________________ Date Please Use This Bid Form. Do Not Retype Or Alter Annex Ii Procurement Of Janitorial Services For The Department Of Environment And Natural Resources – Penro Isabela Fy 2025 Detailed Financial Breakdown For Various Supplies And Equipment Particulars Minimum Requirements Qty./ Unit Unit Price (php) Total (php) A. Equipment (duration Of Contract) * 1 Heavy-duty Floor Polisher (1 Per Office) 6 Units 2 Heavy-duty Vacuum Cleaner (wet And Dry) (1 Per Office) 6 Units 3 Extension Ladder (30ft) (heavy Duty) (1 Per Office) 6 Units 5 Grass Cutter (1 Per Office) 6 Units Subtotal A: Note: * To Be Returned To Service Provider After The Duration Of Contract. B. Personal Protective Equipment (start Of Contract) 1 Reusable Gardening Hand Gloves 9 Pairs 2 Rubber Boots 9 Pairs 3 Raincoat 9 Pairs 4 Jungle Bolo 9 Pieces 5 Gardening Trowel And Fork Set 9 Sets Subtotal B: Total Supplies And Equipment Cost Notes: 1)the Above Particulars Must Be Delivered And Turned Over To The General Services Unit (penro Isabela) Or Cenr Office Supply And Property Unit For Verification Purposes 2)please Indicate Zero (0) Or Dash (-) For Items Offered For Free To The Denr, Except Those Requirements By Law Or Regulations To Be Provided For. Incomplete Proposal Shall Be Considered Non-responsive And Thus, Automatically Disqualified In Accordance With Section 32.2.1(a) Of The 2016 Revised Irr Of Ra 9184 3)rounding Off Of Digits Applies Only To The Centavo Part Which Is Nearest To The Hundredths Place (two Decimal Places). _____________________ Name Of Company (in Print) ______________________________________ Signature Of Company Authorized Representative _______________________________________________ Name And Designation (in Print) _____________________________ Date

Details: Advanced Research Announcement (ara) fa9451-21-s-0001 directed Energy Technology Experimentation Research (deter) air Force Research Laboratory/directed Energy Directorate naics Code: The Naics Code For This Acquisition Is 541715 For Research And Development In The Physical, Engineering, And Life Sciences (except Nanotechnology And Biotechnology), And The Small Business Size Standard Is 1,000 Employees federal Agency Name: Air Force Research Laboratory, Directed Energy, Phillips Research Site, Kirtland Afb Nm (afrl/rd) ara Title: Directed Energy Technology Experimentation Research Announcement (deter) ara Type: This Is An Open Ara With Calls; Initial Announcement ara Number: Fa9451-21-s-0001 program Summary: this Is An Open Ara Announcement Pursuant To The Authority Of 10 U.s.c. §4023 (formerly 10 U.s.c. §2373). Afrl/rd Is Interested In Receiving White Papers And Proposals Through A Two-step Process To Perform Research And Development (r&d), Modeling And Simulation (m&s), Design, Component/subsystem, Prototype Risk Reduction, Fabrication/purchase, Assembly, Integration, And Testing Of Directed Energy Source Components (to Include Spares And Alternate Component Technologies), And/or Systems And Any Required Accessories, Materials, And Supplies For Laboratory Research And Experimentation And Field Trials In A Relevant Environment To Demonstrate System Capabilities. Dialogue Between Prospective Offerors And Government Representatives Is Strongly Encouraged. *note: Afrl/rd Reserves The Right To Collapse A White Paper/two-step Into A One-step If The Situation Warrants The White Paper Contains Sufficient Technical Detail To Do Full Technical Proposal Evaluation Instead Of White Paper Evaluation. *please See The Attached Deter Industry User Guide For Guidance On Definitions, Processes, Submission Requirements And Evaluation Criteria.* background: Afrl/rd Equips The Joint Warfighter With Next-generation Technologies, Advanced Concepts, And Weapon System Options Across All Operational Domains To Become More Agile And Increase The Commercialization Potential Of Directed Energy Investments To Ensure The National Defense. this Solicitation Intends To Use Acquisition Authorities Provided By 10 U.s.c. §4023 (formerly 10 U.s.c. §2373). This Authority Applies To Acquisition Of Items Related To “…ordnance, Signal, Chemical Activity, Transportation, Energy, Medical, Space-flight, And Aeronautical Supplies, Including Parts And Accessories, And Designs Thereof, That Are Necessary For Experimental Or Test Purposes In The Development Of The Best Supplies That Are Needed For The National Defense.” Consequently, White Papers And Proposals Should Address How The Proposed Effort Provides Benefits To The National Defense And A Strategy For Verifying Those Intended Benefits. the Proposed Solutions Should Be Innovative And Substantially Improve National Defense Capabilities Across The Domains Of Directed Energy. While The Government Describes Discrete Topic Areas Below, It Also Anticipates That Certain Comprehensive Technology Solutions And Prototypes May Require Multidiscipline Approaches That Address Two Or More Topic Areas. The Topic Areas Are Covered Under This Announcement, Which May Be Used In Any Combination. The Government Reserves The Right To Add, Delete Or Modify The Topic Areas As Necessary. communication Between Prospective Offerors And Government Representatives: Dialogue Between Prospective Offerors And Government Representatives Is Strongly Encouraged Throughout The Life Of This Ara. However, Communication Will Be Limited Once Full-proposals Are Submitted For Evaluation/review. Prospective Offerors Are Welcome To Request Sit-downs And Provide Demonstrations Of Their Capabilities. Discussions Shall Not Constitute A Commitment By The Government To Subsequently Fund Or Award Any Proposed Effort. No Guidance Related To Technical Approach Will Be Given. However, Questions Related To The Objectives Of The Effort Or Prior Similar Efforts May Be Answered. Offerors Are Advised That Only Contracting Officers Are Legally Authorized To Contractually Bind Or Otherwise Commit The Government. this Will Be A Hybrid Announcement: This Announcement Has An Open Request For White Papers As Described Below. Calls May Be Issued Under This Announcement For Discrete Requirements. Call Types Can Vary And May Include, But Are Not Limited To, One-step, Two-step, Open, Closed, Staggered, Limited Calls Or Any Combination Therein. Afrl/rd Reserves The Right To Collapse A White Paper/two-step Into A One-step If The Situation Warrants The White Paper Contains Sufficient Technical Detail To Do Full Technical Proposal Evaluation Instead Of White Paper Evaluation. open Announcement Request: Afrl/rd Kirtland Air Force Base Is Soliciting White Papers On The Research Effort Described In The Below Topic Areas Pursuant To The Authority Of 10 U.s.c. §4023 (formerly 10 U.s.c. §2373), Procurement For Experimental Purposes. open Announcement Submission: White Papers Must Be Submitted To Https://usg.valideval.com/teams/deter/signup. If It Is Determined That A Classified White Paper Is Required, Please Do Not Deliver Any Classified Portion Of The White Paper, But Rather Contact The Deter Org Mailbox For Specific Delivery Instructions. Further Instructions For White Paper Submission Can Be Found In The Deter Industry User Guide Attached To This Announcement. call Request: Calls, Other Than Limited Calls, Will Be Issued Under This Announcement Via The Government Point Of Entry (gpe) At Https://beta.sam.gov. Notification Of Calls May Be Announced On Other Platforms (i.e. Www.grants.gov) And Will Direct Offerors To The Gpe For Full Solicitation Details. call Submission: Submission Requirements For Calls Will Be Specified In The Solicitation Documentation Of Each Call. call Variations: Variations Of The Ara Call Process Are Available For Use. The Following Types Are Commonly Used, But Are Not Considered All Inclusive. one-step: The One-step Process Is Used To Request Full Technical And Cost Proposals From Each Offeror. The Proposals Are Reviewed In Accordance With The Solicitation Criteria And Typically All Of A Selected Proposal, Part Of A Selected Proposal, Or None Of The Proposals May Be Selected For Award. two-step: The Two-step Process Is Sometimes Used When A Large Number Of Proposals Are Anticipated. Potential Offerors Are Invited To Submit Brief Descriptive White Papers In Lieu Of Full Proposals. The Call Must State Whether An Unfavorable White Paper Review Will Bar The Offeror From Further Consideration. The Government May Retain Unselected White Papers For A Specific Period Of Time, Which Will Be Identified In The Solicitation. Full Proposals Are Requested From Those Offerors Selected In The White Paper Review Process. After Proposals Are Received, They Are Reviewed Consistent With The Process For One-step Aras. open Call: This Approach Allows For White Paper And/or Proposal Submittals At Any Time Within A Specified Period. Open Calls Will Be Updated No Less Frequently Than Annually. White Papers/proposals Are Reviewed When Received During The Period That The Ara Is Open. closed Call: This Approach Allows For White Paper And/or Proposal Submittals At A Specified Date And Time As Set Forth In The Ara. staggered-closed Call: The Staggered-closed Call States A Specified Date And Time For Receipt Of Proposals Or White Papers, But Also Allows For Proposals/white Papers After The Date And Time Set For Proposal Receipt. All Offerors Should Be Cautioned, However, That The Likelihood Of Funding Proposals Received After The Specified Date And Time Is Substantially Reduced. limited Call: This Approach Allows For Solicitation To A Limited Group Of Potential Offerors. Request For Proposals (rfp) Or Requests For White Papers Will Be Issued Directly To Potential Offerors Without A Requirement To Publish To The Gpe. the Government May Issue Solicitations That Combine One Or More Of The Above Approaches. open Announcement Modifications: Due To The Dynamically Evolving Nature Of Us Warfighter Directed Energy Needs, This Announcement Is Subject To Updates, Revisions, Or Additional Topic Areas. Therefore, Offerors Are Highly Encouraged To Continually Monitor Https://beta.sam.gov To Ensure They Receive The Latest Guidance For This Announcement. The Government Shall Provide Updates To This Announcement No Less Than Annually. Updates May Include Changes To: Topic Areas, Submission Requirements, Administrative Changes, Evaluation Criteria, Solicitation Methods, Etc. (not An Inclusive List). type Of Contract/instrument: The Air Force Reserves The Right To Award The Instrument Best Suited To The Nature Of The Research Proposed. Accordingly, The Government May Award Any Appropriate Contract/instrument Type Under The Authorities Below: federal Acquisition Regulation (far) 10 U.s.c. §4021 (formerly 10 U.s.c. §2371) "other Transaction For Research 10 U.s.c. §4022 (formerly 10 U.s.c. §2371b) "other Transaction For Prototype" 10 U.s.c. §4023 (formerly 10 U.s.c. §2373) "procurement For Experimental Purposes" 10 U.s.c. §4025 (formerly 10 U.s.c. §2374) "prize Competitions" dod Grant And Agreement Regulation (dodgars) the Government Anticipates That A Mix Of Contract/instrument Types Will Be Used Throughout The Life Of This Ara. Generally, Awards Under This Announcement Or Any Calls May Be Cost-plus-fixed Fee (completion And Term), Cost Contract, Firm Fixed Price, Other Transaction Authority, Etc. note: If Proposing A Federal Acquisition Regulation (far) Type Contract, The Far Clauses Will Be Referenced At The Call Level Or Within The Request For Proposal. The Far And Supplement Provisions And Clauses Are Incorporated By Reference. The Full Text Of These Provisions And Clauses Can Be Found At Https://www.acquisition.gov. if Proposing An Assistance Instrument (grants Or Cooperative Agreements) Then Articles And Guidance Found Under Dodgars, Code Of Federal Regulations (cfr) And Omb/dod Policy Shall Be Used And Followed As Appropriate. if Proposing An Other Transaction (ot) These Far References And Clauses Would Not Apply. The Terms And Conditions Of An Ot Agreement Should Be Developed And Negotiated On A Case-by-case Basis. estimated Program Cost: The Overarching Announcement Has An Unrestricted Ceiling. However, Individual Calls May Elect To Provide An Estimated Program Value Or Funding Profile For Planning Purposes. anticipated Number Of Awards: The Air Force Anticipates Awarding Multiple Awards For This Announcement. However, The Air Force Reserves The Right To Award Zero, One, Or More Agreements, Other Transactions, Or Contracts For All, Some Or None Of The Solicited Effort Based On The Offeror’s Ability To Perform Desired Work And Funding Availability. There Is No Limit On The Number Of Awards That May Be Made To An Individual Offeror. schedule: The Anticipated Period Of Performance Will Be Determined Through Dialogue Between Prospective Offerors And Government Representatives For Each Topic Area And Specified In Each Individual Award. deliverables: Hardware And Software Deliverables Will Be Specified Within A Separately Priced Line Items And Data Deliverables Will Be Specified On Individual Cdrl(s) In Any Resultant Contract Or An Ot Article. within Scope Award Modifications: Offerors Are Advised That Due To The Inherent Uncertainty Of Research And Development Efforts, Awards Resulting From This Announcement May Be Modified During Performance To Make Within Scope Changes, To Include But Not Limited To, Modifications Which Increase Overall Contract/award Ceiling Amount. system For Award Management (sam) Registration: Before The Government Can Issue An Award, An Offeror Must Be Registered In The System For Award Management (sam). If An Offeror Was Previously Registered In Central Contractor Registration (ccr), The Information Has Been Transferred To Sam. However, It Is In The Offeror’s Interest To Visit Sam And Ensure That All Of Their Data Is Up To Date From Sam And Other Databases To Avoid Delay In Award. Sam Replaced Ccr, Online Representations And Certifications Application (orca), And The Excluded Parties List System (epls). Sam Allows Firms Interested In Conducting Business With The Federal Government To Provide Basic Information On Business Capabilities And Financial Information. To Register, Visit Https://www.sam.gov. science & Technology (s&t) Program Protection: Offerors That Are Submitting Proposal Responses Only (not Required For Submission Of White Papers) Shall Submit As A Part Of The Proposal Submission 1.) A Completed Standard Form (sf 424), Research And Related Senior/key Person Profile (expanded) Form (see Attachments) For All Senior/key Personnel Proposed; And, 2.) A Completed Security Program Questionnaire (see Attachments). Offerors May Be Asked To Provide A Mitigation Plan For Any Identified S&t Protection Risks. The Government Reserves The Right To Determine An Offeror Unawardable On The Grounds Of Unacceptable S&t Protection Risk Based On Its Review Of The Sf 424 And Security Program Questionnaire. by Submitting A Proposal, The Offeror Certifies That It Is In Compliance With Section 223(a) Of The William M. (mac) Thornberry National Defense Authorization Act For Fiscal Year 2021 Which Requires That: (a) The Principal Investigator (pi) And Other Key Personnel Certify That The Current And Pending Support Provided On The Proposal Is Current, Accurate And Complete; (b) Agree To Update Such Disclosure At The Request Of The Agency Prior To The Award Of Support And At Any Subsequent Time The Agency Determines Appropriate During The Term Of The Award; And (c) The Pi And Other Key Personnel Have Been Made Aware Of The Requirements Under Section 223(a)(1) Of This Act. I Am Aware That Any False, Fictitious, Or Fraudulent Statements Or Claims May Subject Me To Criminal, Civil, Or Administrative Penalties. (u.s. Code, Title 218, Section 1001). announcement Period: The Overarching Announcement Has No End Date And Is Considered To Be In Effect Until Further Closed Or Rescinded. open Announcement Points Of Contact: address Technical Questions To The Deter Org Mailbox (afrl.deter.ara@us.af.mil) address Announcement Questions To The Deter Org Mailbox (afrl.deter.ara@us.af.mil) Attention Of: primary: Mr. Bill Sherrod, Afrl/rdk note: Call Points Of Contact Will Be Specified At The Call Level.   topic Areas 1. Directed Energy (de) Sources this Category Of Supplies Covers Research, Development And Testing For All Directed Energy Sources In The Near-term And Far-term In Support Of National Defense. This Area Covers The Design, Component/subsystem, Prototype Risk Reduction, Fabrication/purchase, Assembly, Integration, And Testing Of Directed Energy Source Components (to Include Spares And Alternate Component Technologies), And/or Systems And Any Required Accessories, Materials, And Supplies For Laboratory Research And Experimentation And Field Trials In A Relevant Environment To Demonstrate System Capabilities. Systems May Also Be Hardened To Meet Specific Requirements Imposed For Operations In Any Domain To Include Ground/sea, Airborne, And/or Space. This Area Also Covers The Redesign, Refurbishment, Modification, And/or Upgrade Of Existing Sources, If Required, To Support Laboratory Experimentation, Field Or Flight Trials, And/or Demonstrations. examples Of Directed Energy Sources Include, But Are Not Limited To: a. Laser Sources b. High Power Electromagnetic (hpem) Sources 2. Acquisition Tracking Pointing (atp), Beam Control (bc) And Atmospheric Compensation (ac) Systems this Area Covers The Design, Component/subsystem Prototype Risk Reduction, Fabrication/purchase, Assembly, Integration, And Testing Of Any Hardware, Sensors, Control Electronics, And Software/firmware Required To Develop Atp, Bc And Ac Systems To Control The Propagation Of Directed Energy So As To Maximize Energy/irradiance On Target. This Area Also Includes Any Required Accessories, Materials, Supplies, And/or Services Necessary To Conduct Laboratory Experimentation And Field Trials In A Relevant Environment To Demonstrate System Capabilities. Systems May Also Be Hardened To Meet Specific Requirements Imposed For Operations In Any Domain To Include Ground/sea, Airborne, And/or Space. 3. De Weapon Systems this Area Covers The Design, Component/subsystem Prototype Risk Reduction, Fabrication/purchase, Assembly, Integration, And Testing Of De Weapon Components And Systems, Diagnostics, Accessories, Materials, Supplies, And Services Necessary To Build/integrate Complete Weapon Systems For Laboratory Research, Experimentation And Field Trials In A Relevant Environment To Demonstrate System Capabilities. Systems May Also Be Hardened To Meet Specific Requirements Imposed For Operations In Any Domain To Include Ground/sea, Airborne, And/or Space. Systems Engineering Design/analysis And/or Trade Studies Are Relevant In Regards To Size, Weight, And Power (swap). specific Topics Of Interest Include The Following Areas: a. Feasibility Studies Of Innovative Hpem Applications b. Integration Of Disparate Technologies For The Fielding Of New Hpem Systems And Weapons c. Identification And Quantification Of Useful -hpem Effects d. Development Of Hpem Sources That Have A Role In Future Applications e. System Integration And Demonstration Of Future Hpem Capabilities f. Power Subsystems g. Thermal Management Subsystems h. Command And Control Subsystems i. Platform Integration j. Detection, Targeting And Tracking Subsystems k. Dotmlpf-p Studies And Experimentation l. Conops, Conemps, Ttp Development And Experimentation m. Performance Enhancement Technologies For Existing Systems 4. De Effects Testing provide Testing Of Materials, Components, Subsystems, And Systems To Determine The Vulnerability, Susceptibility, And Accessibility Of Potential De Targets To De Exposure. This Includes The Design, Component/subsystem Prototype Risk Reduction, Fabrication/purchase, Assembly, Integration, And Testing Of Unique De Components, Sources, And Systems And Any Required Diagnostic And/or Special Test Equipment/tooling And Materials Necessary To Conduct De-material Interaction Physics Experimentation To Establish The Efficacy Of De Waveforms To Support The Development Of De Weapons System Requirements And/or Assessment Of Proposed De Weapon Systems. Develop Survivability Requirements And Recommendations For Space Systems And Support Vulnerability Predictions. 5. Modeling, Simulation And Analysis (ms&a) this Area Covers The Development/procurement, Testing, Maintenance, Modification, Upgrade/reuse, And Execution Of Scientific Modeling, Simulation And Analysis Software And Requisite It Hardware Systems Necessary To Efficiently Execute Software To Support De Weapon System Design, Development, Testing, And Data Analysis Of Test Results. This Includes Campaign-level, Engagement-level, System, And Component-level Ms&a Codes To Create Test Scenarios, Assess Design Reference Mission Compliance, Provide Pre-test Predictions, And Conduct Post-test Assessment Of System Performance. In Addition, Sound Principles For Software Engineering And Development Must Be Employed For All Developed Software And Documentation. Robust Software Testing, Validation, And Verification Are Critical To Software Development Efforts. As Appropriate, Software Must Scale To Large Simulation Sizes And Be Portable To Massively Parallel Computer Architecture. Ms&a Software May Include Fast Running Engineering Codes And Detailed Physics Modeling Codes. examples Of Ms&a Sub-topic Areas Include, But Are Not Limited To: a. De System Performance Ms&a b. De System Effects Ms&a c. De System Target Assessment d. De System Biosafety And Biological Effects e. De Source And Component Virtual Design f. Satellite Signatures And Radiometric/photometric Assessments Of Space Objects. g. Assess Electro-optical Space Domain Awareness (sda) Systems And Architectures. h. Space System Functional Modeling And Response i. Conduct Space Domain Awareness In Non-traditional Orbits j. Quantify Safe Operating Conditions For Lasers Operating Through The Atmosphere And Space 6. Wargaming this Area Covers The Development/procurement, Testing, Maintenance, Modification, Upgrade/reuse, And Execution Of Wargaming And Scientific Modeling, Simulation And Analysis Software And Their Requisite It Hardware Systems Necessary To Efficiently Execute This Software To Support De Weapon System Design, Development, Testing, And Data Analysis Of Wargaming Results. This Includes Campaign-level, Engagement-level, System, And Component-level Wargaming Ms&a Codes To Create Test Scenarios, Assess Design Reference Mission Compliance, Provide Pre-test Predictions, And Conduct Post-test Assessment Of System Performance. In Addition, Sound Principles For Software Engineering And Development Must Be Employed For All Developed Software And Documentation. Robust Software Testing, Validation, And Verification Are Critical To Software Development Efforts. As Appropriate, Software Must Scale To Large Wargaming And Simulation Sizes And Be Portable To Massively Parallel Computer Architecture. Wargaming Ms&a Software May Include Fast Running Engineering Codes And Detailed Physics Modeling Codes. Additionally, The Wargaming Area Should Provide General Wargaming Support To Include De Wargame Planning, Table Top, Ms&a, And Field Execution, And Wargame Reporting. In Addition, Provide Required Hardware, Software/firmware, Accessories, Materials, Supplies, Infrastructure, Diagnostics, Targets, Safety Equipment, And Services Necessary To Conduct Wargame Research, Experiments, Field And/or Range Testing Of De Components, Subsystems, Systems And Demonstrations Under Operationally Relevant Conditions. 7. Innovative Space Domain Awareness provide Basic & Applied Research, Algorithms, Software/firmware, Materials, Supplies, And Services Necessary To Conduct Technology Maturation For Ground-based Surveillance Of Space Objects. Examples Include, But Are Not Limited To: a. Closely-spaced Object Detection And Characterization. b. Daytime Detection And Custody Of Satellites. c. Orbit Determination Techniques And Algorithms For Satellites Significantly Affected By Lunar And Solar Gravity. d. Rapid, On-demand Orbit Determination. e. Extremely Wide Field-of-view Image Exploitation For Satellite Discovery And Custody. f. Multi-phenomenology Sensor Integration (e.g. Optical, Radar, Passive Radiofrequency). g. Active Optical Techniques For Satellite Ranging And Characterization (e.g. Lidar, Ladar). h. Sharp Imaging Of Satellites Through The Atmosphere At Low Elevation Angles. i. Characterization Of Atmospheric Deep Turbulence For Image Restoration. j. Techniques, Algorithms, Architecture Designs, Etc. For Collaborative Autonomous Telescope Networks. k. Multispectral, Hyperspectral, And Polarimetric Characterization Of Space Objects. l. Techniques To Improve And Exploit Short- And Long-wave Infrared Characterization Of Space Objects. m. Machine Learning Algorithms To Advance The State-of-the-art In Areas Such As: • Point Spread Function Correction. • Space Object Image Classification Using Resolved Or Non-resolved Sensor Imagery. • Uncorrelated Track Association. • Space Object Feature Identification, Model Inference, And Attitude Regression. • Space Object Detection In Noisy Image Backgrounds. • Generation Of Realistic Space Scene Imagery / Discernment Of Real Vs. Synthetic. • Detection Of Subtle, Unique Image Artefacts Of Interest In A Large Dataset. 8. Experiments, Testing And Demonstrations provide General And Specialized Test Support To Include De Test Planning, Laboratory And Field Demonstration, And Reporting. Provide Required Hardware, Software/firmware, Accessories, Materials, Supplies, Infrastructure, Diagnostics, Targets, Safety Equipment, And Services Necessary To Conduct Testing Of De Components, Subsystems, Systems, And Demonstrations Under Operationally Relevant Conditions. 9. Laboratory Materials, Supplies And Services In Support Of Experimentation provide Required Ancillary Support Systems, Equipment, Materials, Supplies, Infrastructure, And Services Necessary To Support The Development, Operation, Maintenance, And Testing Required To Evaluate De Through Experimentation In The Laboratory And Field During Trials Or Flight/range Testing. Examples Include, But Are Not Limited To: a. Clean Rooms, Anechoic Chambers And Necessary Equipment, Materials, Supplies And/or Services To Support All Aspects Of De Source Development, Laboratory Experimentation, And Field Trials. b. Diagnostic And/or Special Test Equipment/tooling Required For: • Quality Assurance Of Components Used In The Fabrication Of De Sources • Damage Assessments And Root Cause Analysis Of Component, Subsystem And System Failures • Characterization Of Target Physical, Chemical, And Electromagnetic Properties • Fabrication, Assembly, Integration, Testing, Operation And Maintenance Of De Sources • Direct/indirect Measurements Of De Source Performance c. Power Systems Required To Operate The Source And Any Required Ancillary Equipment Or Services Necessary To Install, Operate And/or Maintain These Systems d. Unique Chemicals To Operate, Clean, And/or Maintain Direct Energy Systems And/or Laboratory Facilities Used For Directed Energy Experimentation As Well As Any Required Materials, Accessories Or Services Required For Safe Storage, Use, Operations, And Proper Disposal Of Any Hazardous Materials e. Thermal Management Components And Systems, To Include System-level And Facility-level Systems, Necessary To Support Safe Operations Of De Sources. This Includes Materials, Supplies, Accessories, Services And/or Any Support Required For Safe Operations And Maintenance Of The System As Well As Proper Disposal Of Hazardous Materials/waste. f. Any Required Safety Related Items Necessary To Fabricate, Assemble, Integrate, Test, Operate And Maintain Directed Energy Sources. g. Transportation: This Area Covers All Transportation, To And From, Various Research Facilities And Sites To Conduct Field And/or Flight Experimentation, Testing And/or Trials Of Directed Energy Components, Sub-systems And Systems And Demonstrations. This Includes Such Items As Associated Support/handling Equipment, Special Test Equipment/tooling, Spares, And Diagnostic/testing Equipment. Specialized Transportation Requirements May Include: Design, Fabrication And/or Purchase Of Specialized Packaging, Crating, Enclosures, Trailers, And/or Vehicles From Which The Transported Item(s) Will Be Operated/maintained To Conduct Experimentation, Testing And/or Trials Outside Of Traditional Laboratory Spaces. Additionally, This Area Covers Aspects Of Safe Transportation To And From Remote Field Locations, Department Of Defense Test Ranges, And Installations In Support Of Field And/or Flight Experimentation, Testing And/or Trials. ***updates As Of 09 Dec 2021*** a) Deter Industry User Guide, Amendment 02 Updateto Section 2.b., White Papers Shall Be Submitted Using The Following Link Https://usg.valideval.com/teams/deter/signuppapers Update To Section 2.c.2. b) Deter White Paper Cover Sheet, Attachment 1, Amendment 1 ***updates As Of 06 Jan 2022*** Corrects The Valid Eval Web Address In The Open Announcement Description Above From: Https://usg.valideval.com/teams/deter/signuppapers To: Https://usg.valideval.com/teams/deter/signup ***updates As Of 11 Aug 2022*** a.) Update Statute Renumbering Throughout Deter Ara And Industry Guide 10 U.s.c. §4021 (formerly 10 U.s.c. §2371) "other Transaction For Research 10 U.s.c. §4022 (formerly 10 U.s.c. §2371b) "other Transaction For Prototype" 10 U.s.c. §4023 (formerly 10 U.s.c. §2373) "procurement For Experimental Purposes" 10 U.s.c. §4025 (formerly 10 U.s.c. §2374) "prize Competitions" b.) Update Deter Contracting Points Of Contact primary: Mr. Bill Sherrod, Afrl/rdk c.) Include Requirement For Science & Technology (s&t) Program Protection all Proposal Responses (not Required For White Paper Submission) Are Required To Submit The Following With All Responses: 1.) A Sf424 (research And Related Senior/key Person Profile)(see Attachments), And 2.) Completed Program Security Questionnaire (see Attachments) d.) Request For 500 Word Abstract On White Paper Submissions offerors Shall Include A Short 500 Word Abstract As A Part Of The White Paper Narrative That Broadly Describes The Fundamental Intent Of The Proposed Effort Along With The Intended Approach. e.) Duplicate White Paper Submissions offerors Advised That Duplicate White Paper Submissions Within The Same 12 Month Timeframe Will Not Be Separately Evaluated. Please Do Not Submit Duplicate White Paper Submissions Within The Same 12 Month Period. ***updates As Of 08 Oct 2024*** a.) Summary Of Awards: below Is A Summary Of All Awards Made From Inception (8 Feb 2021) To Date (08 Oct 2024), Under The Deter Ara: 1.) Calls: 15 Calls Have Been Issued Or Are In Progress 13 Awards Have Been Issued Or Are In Progress, With A Combined Value Of $188m 2.) White Paper Open Announcement: 193 White Papers Have Been Received 32 Awards Have Been Issued Or Are In Progress, With A Combined Value Of $165m b.) Updated Evaluation Rubric: slight Changes Have Been Made To The Evaluation Rubric, Which Can Be Found Under The Attached "valid Eval Rubric (version 2.0)". The Updated Evaluation Rubric Will Be Used For All White Paper And Proposal Evaluations Effective Immediately. c.) Afrl Directed Energy -- Virtual Industry Day: date: Wednesday, 6 Nov 2024 location: Virtual Only (tentative Platform: Microsoft Teams Conference) schedule: 0900-1000 Rdl Laser Division Q&a Session 1000-1100 Rds Space Electro-optics Q&a Session 1300-1400 Rdh High Power Electro-magnetics Q&a Session 1400-1500 Rdm Modeling, Simulation & Wargaming Q&a Session discussion Level: Controlled Unclassified Information (cui). Participants Are Required To Have A Current And Active Dd Form 2345 To Access Or Participate In Any Virtual Q&a Session registered Participants May Attend One, Some Or All Of The Q&a Sessions registration Link: Https://forms.osi.apps.mil/r/h8zzpzdnht registration Closes Wednesday, 30 Oct 24 At 1700 Mt. After The Registration Form Is Submitted, Afrl Will Verify The Status Of The Dd Form 2345 And Will Send A Confirmation Email That The Registration Is Complete. A Subsequent Email Will Be Sent No Later Than 4 Nov 2024 With The Links To The Q&a Session.

Details: Polregio Sa invites Contractors with knowledge and experience in the subject of the Order to submit Price Information for the manufacture and delivery of the Refled railway multiprojector and the Drvled controller for the En57spot vehicle. This Inquiry does not constitute an Offer within the meaning of the Civil Code. The Contractor is obliged to: 1. Submit Price Information Taking into account the provisions of the Opz - Net Unit Price of One Set. Completion deadline - by December 31, 2024. If the Contractor is unable to meet this deadline, he is obliged to indicate the nearest possible date for completing the Order. Please be informed that in accordance with: A) Art. 7 Sec. 1 of the Act of 13 April 2022 on Specific Solutions for Counteracting Support for Aggression Against Ukraine and for Protecting National Security (Journal of Laws of 2022, item 835), B) Art. 5k of Council Regulation (EU) No. 833/2014 of 31 July 2014 concerning restrictive measures in connection with Russia's actions destabilizing the situation in Ukraine (Journal of Laws of the EU No. L 229 of 31.7.2014, p. 1). The Contractor Selected to Perform the Order Will Be Obliged to Submit a Declaration on No Grounds for Exclusion. The Ordering Party reserves the right to: - Invalidate the Request for Price Information at any stage (without selecting the offers) without giving any reason, - Possibility to change the terms of the conducted Request for Price Information before the deadline for submitting offers. In the "attachments" tab you will find: - GDPR Information Clause - Opz - Contractor's Declaration - Valuation Form

Details: Polregio Sa Invites Contractors With Knowledge And Experience In The Subject Of The Order To Submit Price Information For The Provision Of The Service Of Removing Liquid Waste From The Location Of Rolling Stock Maintenance Section In Sucha Beskidzka, Ul. Przemysłowa 1. The average monthly quantity of liquid waste generated in this location is 10 M³. The actual date of removal of liquid waste will be agreed each time with the Ordering Party. The service will be provided on the basis of a concluded agreement for a period of 12 months, i.e. from 01/01/2025 to 31/12/2025. In The Price Information The Contractor Will Provide The Net Rate Per 1 M³. Form of Payment: Bank transfer, 30 Days From The Date Of Receipt Of A Properly Issued Invoice. The Ordering Party reserves the right to: A) End the Request for Price Information Without Making a Choice and Without Giving a Reason and to Invalidate the Request; B) Change the Terms of the Conducted Request for Price Information Before the Deadline for Submission of Offers. This Request does not constitute an Offer within the meaning of the Civil Code. Please be advised that in accordance with: A) Art. 7 Sec. 1 of the Act of 13 April 2022 on Specific Solutions for Counteracting Support for Aggression against Ukraine and for Protecting National Security (Journal of Laws of 2022, item 835), B) Art. 5k of Council Regulation (EU) No. 833/2014 of 31 July 2014 concerning restrictive measures in connection with Russia's actions destabilizing the situation in Ukraine (Journal of Laws of the EU No. L 229, 31.7.2014, p. 1).

Details: Subject of the Procedure: Service of Sealing Gearboxes in Sa134 Vehicles: 1) Service of Sealing Reversing and Final Drive Gearboxes in Sa134 Vehicles (019; 026; 027) - 1 Service. The scope can be found in the attached Table with Description. Subject Requirements: 1. Desired Completion Date 7 Calendar Days. 2. Place of Service Performance: Ordering Party's Headquarters (polregio Sa Rolling Stock Maintenance Section in Lublin, Ul. Gazowa 6, 20-406 Lublin). 3. Payment Terms: 30 Days from the Date of Invoice Delivery. In the Case of Delivery of the Invoice After the Order Fulfillment Deadline, the 30-Day Period Will Be Counted from the Date of Delivery of the Invoice to the Ordering Party, While In the Case of Delivery of the Invoice Before Order Fulfillment, the Period Will Be Counted from the Date of Order Fulfillment. 4. 12 Month Guarantee From the Date of Service Performance Required. 5. Acceptance Certificate Required 3.1.???? Additional Provisions: 1. The Contractor Undertakes to Pay the Ordering Party (polregio Sa) a Contractual Penalty For Delay in Implementation In The Amount of 0.5% of the Contractor’s Net Remuneration For Each Day of Delay. However, This Penalty May Amount To A Maximum Of 50% Of The Order Value. 2. The Ordering Party (polregio Sa) reserves the right: A) To terminate the Proceedings Before the expiry of time, With or Without a choice made and without giving a reason, and to invalidate the Proceedings; B) To change the Terms of the Conducted Proceedings Before the expiry of the deadline for submitting Price Information; C) After completing the Inquiry (rfi), To close the Proceedings Or commence subsequent Stages In the form of submitting offers/electronic auction/negotiations; D) Possibility of Free Choice of Offer. In the "Organizer's attachments" tab you will find the GDPR Information Clause, Table with Description and Photo documentation. This Announcement does not constitute an Offer within the meaning of the Civil Code

Details: Ex-ante publication on the Brandenburg procurement marketplace in accordance with Vv No. 3.3 to Section 55 Lho Brandenburg. After the deadline has expired (until November 26, 2024), we intend to award the services listed below in a restricted tender without competition. If you are interested in carrying out the contract, we would like to ask you to express your interest by submitting an expression of interest within the corresponding deadline to the email address Janin.petschke@plessa.de. In this expression of interest, we expect the following information in advance: A) Presentation of your company, B) List of the average annual total turnover for the last 3 financial years C) Declaration of liability insurance, coverage of at least EUR 1 million for personal injury and EUR 1 million for property and financial damage. Alternatively, a confirmation from an insurance company can be submitted stating that such liability insurance will be taken out in the event of an order. The declaration or evidence must not have been issued before June 1, 2024. D) Evidence of 3 references for comparable services in the last 5 completed financial years, stating the project name, period, scope, client, contact person and telephone number, E) List of services to be awarded to subcontractors, F) Number of average workforce employed in the last 3 completed financial years, broken down by professional group, G) List of technical personnel intended for management and supervision. H) Self-declaration of reasons for exclusion in accordance with Sections 123 and 124 Gwb using form 4.1 and Section 19 Para. 3 Milog, Section 21 Para. 1 Aeentg and Section 21 Schwarbg, is requested by the awarding authority separately for each member of bidding consortiums. Description of services: The Sra-03 bridge is to be demolished and replaced by a new replacement structure. The bridge can currently only be used by bicycle traffic. In the future, it will also only be used by bicycle traffic, including restricted access by the Plessa district's building yard (vehicles up to 7.5 tonnes). For this reason, the options available for the replacement building must be checked during the planning phase. The client provides surveying data and the results of investigations into the subsoil and the analysis of the material of the existing structure. The planning services put out to tender will be remunerated in accordance with Hoai 2021. The rough cost estimate for the replacement building Sra-03 over the Great Schradener Binnengraben near Schraden, which was made as part of preliminary planning, resulted in costs totalling EUR 185,000 gross. The total fee is assessed, which is the sum of all price components (special services and ancillary costs). The evaluation sum determined in this way forms the basis for the award. The contract is awarded in stages, divided into individual service phases. With the conclusion of the restricted tender, Lph 1-4 for the measure replacement new construction Sra-03 over the large Schradener Binnengraben near Schraden will be contractually commissioned, as well as the structural planning for Lph 2-4. There is no legal entitlement to the transfer of all planned service phases. There is also no legal entitlement to further commissioning after the first service phases have been completed. Lot 1: - Planning services for civil engineering structures based on the Hoai (part 3 paragraph 3) §41 ff. in conjunction with appendix 12, service phases (lph) 1-9 - Planning services for structural structures based on the Hoai (part 4 paragraph 1) §49 ff. in conjunction with appendix 14, service phases (lph) 2-6 - Consulting services for funding - Special services for civil engineering structures, service phase 8