Civil Service Commission Tender

Description Bids And Awards Committee Request For Quotation Rfq 2024-05-056 16 May 2024 The Civil Service Commission - National Capital Region (csc-ncr), Through Its Bids And Awards Committee (bac), Will Undertake A Small Value Procurement For The Subscription Of Licenses For Video Conferencing Application For Fy 2024 To 2025 In Accordance With Section 53.14 Of The 2016 Revised Implementing Rules And Regulations Of Republic Act (ra) No. 9184, And Its Implementing Rules And Regulations (irr), As Follows: Name Of Project: Subscription Of Licenses For Video Conferencing Application For Fy 2024 To 2025 Deadline For Submission: Quotations Must Be Submitted Not Later Than 5:00 P.m Of 21 May 2024 Place Of Submission: For Manual Submission Of Quotation – Civil Service Commission National Capital Region No. 25 Kaliraya St., Barangay Doña Josefa Quezon City For Electronic/online Submission Of Quotation – Cscncrbac@gmail.com I. Specific Deliverables Quantity Unit Description Supplier’s Product Specifications Unit Bid Price Total Bid Amount Bidder’s Statement Of Compliance 5 Licenses Video Conferencing Application Subscription For Cy 2024 To 2025 (please See Technical Specifications And Terms And Conditions In This Request For Quotation) Instructions: 1. Interested Contractors Shall Agree To Conform To The Attached Technical Specifications And Terms And Conditions Indicated In This Request For Quotation And Must State Its Conformity Thereof By Placing “comply” Or Any Equivalent Term In The Column For Bidder’s Compliance. 2. Interested Contractor And/or Its Authorized Representatives Shall Sign Its Conformity At The Last Page Of This Request For Quotation. Delivery Period: The Subscription Of Licenses Shall Commence From June 2024 And Only After Receipt Of The Issuance Of The Notice To Proceed Issued By The Csc-ncr. Total Ii. Approved Budget For The Contract The Approved Budget For The Contract (abc) Is Sixty-five Thousand Pesos (php65,000.00) Only. Iii. Technical Specifications A. Project Title Subscription Of Licenses For Video Conferencing Application For Fy 2024 To 2025 B. Objective To Provide A Platform For Meetings And Webinars That Can Handle 100 Participants That Can Empower Csc-ncr Officials And Employees To Organize Their Work, Collaborate, Plan, And Work Efficiently. C. Duration Of The Contract The Contract Duration For The Subscription Of Licenses For Video Conferencing Application Shall Be One (1) Year Reckoned From The Date Indicated In The Notice To Proceed (ntp) To Be Issued By The Csc-ncr. D. Scope Of Work And Services 1. The Contractor Shall Provide The Subscription Of Licenses For Video Conferencing Application And Support Services For The Five (5) Host Licenses For A Contract Duration Of One (1) Year Reckoned From The The Date Indicated In The Notice To Proceed (ntp). 2. The Contractor Shall Provide Licenses And Support Services For The Following Video Conferencing Application Features: A. Minimum Of 5 Licenses For The First Purchase B. Basic + Additional Features C. Can Cater To 100 Participants For Meetings D. With A Meeting Duration Of Up To Twenty Four (24) Hours E. Custom Personal Meeting Id F. Assign Scheduler G. Provision For Online And Local Customer Support H. Video And Web Conferencing Features I. Group Collaboration J. One (1) Gigabyte Of Mp4/m4a Cloud Recording Storage K. With User Management And Admin Feature Controls L. With Breakout, Polling, And Reporting Features 3. The Contractor Shall Be Able To Provide Twenty-four (24) Hours A Day, Seven Days A Week (24x7) Technical Support Service. The Modalities For The Rendition Of Technical Support By The Contractor Can Be Through Telephone Call, Electronic Mail, Online And/or On-site Support Or Other Appropriate Means, Depending On The Needs Of The Csc-ncr. 4. The Contractor Shall Resolve Any Report For Technical Support And/or Request For Problem Resolution By The Csc Ncr On Any/all Video Conferencing Application License Components Within Four (4) Hours After Request By The Csc-ncr. E. Warranties And Undertaking Of The Contractor 1. The Contractor Warrants That It Shall Conform Strictly To The Terms And Conditions Of This Request For Quotation. 2. The Contractor Warrants, Represents And Undertakes Reliability Of The Services And That Their Manpower Complement Is Qualified And Dedicated To Do The Service Required To The Satisfaction Of The Csc-ncr. 3. The Contractor In The Performance Of Its Services Shall Secure And Maintain At Its Own Expense All Registration, Licenses Or Permits Required By National Or Local Laws And Shall Comply With The Rules, Regulations, And Directives Of Regulatory Authorities And The National Government. 4. The Contractor Warrants That It Has Been Granted The Necessary Certification/authorization To Represent The Original Product Manufacturer/authorized Reseller Of The Video Conferencing Application. 5. The Contractor Shall Neither Assign, Transfer, Pledge, Nor Sub-contract Any Part Or Interest Under This Contract. 6. The Contractor Warrants That Its Quotation To Be Submitted To The Csc Ncr Shall Be Inclusive Of All Taxes Required To Be Paid By The Government Such As Final Withholding Value Added Tax (services) Of Five Percent (5%), And Expanded Withholding Tax Of Two Percent (2%), And Such Other Taxes As May Be Required By The Government. 7. The Contractor Warrants That The Price Indicated In Its Quotation/contract Shall Be Fixed And Is Not Subject To Any Price Escalation For The One (1) Year Duration Of The Contract. F. Terms Of Billing And Payment 1. The Contractor Shall Be Paid By The Csc Ncr Upon Provision Of The Licenses For This Project Subject To The Required Final Withholding Vat (services) Of Five Percent (5%) And Expanded Withholding Tax Of Two Percent (2%). 2. The Contractor Shall Send To The Csc Ncr Its Billing Statement On A Monthly Basis For The Duration Of This Contract 3. Payment Shall Be Made Within A Reasonable Time From The Submission Of The Documentary Requirements Such As, But Not Limited To The Following, Based On Existing Accounting And Auditing Laws, Rules And Regulations: (i) Sales Invoice/billings; And (ii) Certificate Of Acceptance Issued By The Csc Ncr. 4. No Advance Payment Shall Be Allowed Pursuant To Section 88 Of Presidential Decree No. 1445 Which Prohibits Against Advance Payment On Government Contracts. G. Other Terms And Conditions: 1. The Contractor Shall Provide Correct And Accurate Information Required To Be Submitted In This Request For Quotation, As Well As Those Required Under Relevant Laws, Rules And Regulations. 2. The Price Quotation To Be Submitted By The Contractor Must Be Valid For A Period Of Thirty (30) Calendar Days From The Date Of Submission Thereof. 3. The Price Quotation To Be Submitted By The Contractor Shall Be Denominated In Philippine Peso And Is Understood To Include All Taxes, Duties, And/or Levies Payable, Or Other Fees As May Be Required By The Government. 4. The Quotations Submitted By The Contractor Exceeding The Abc Shall Be Rejected Disqualified. 5. The Award Of Contract Shall Be Made To The Contractor Who Submitted The Lowest Calculated And Responsive Quotation Which Complies With The Technical Specifications And Other Terms And Conditions Stated Herein. 6. Any Interlineations, Erasures Or Overwriting Shall Be Valid Only If They Are Signed Or Initialed By The Contractor Or Any Of Your Duly Authorized Representative/s. 7. The Subscription Of Licenses For The Video Conferencing Application Shall Be Delivered According To The Requirements Specified In The Technical Specifications And Other Terms And Conditions Of The Contract. 8. The Csc-ncr Shall Have The Right To Inspect And/or Test The Services To Guarantee Its Conformity To The Technical Specifications And Other Terms And Conditions Of The Contract. 9. In Case Two Or More Contractors Are Determined To Have Submitted The Lowest Calculated Quotation/lowest Calculated And Responsive Quotation, The Csc-ncr Shall Adopt And Employ “draw Lots” As The Tie-breaking Method To Finally Determine The Single Winning Provider In Accordance With Government Procurement Policy Board Circular (gppb) 06-2005. 10. The Implementation Of The Contract Shall Be In Accordance With The Provisions Of Ra No. 9184, Its Irr, And Other Related Issuances. Iv. Documentary Requirements All Interested Contractors Shall Submit The Following Documents Not Later Than 5:00 P.m. Of May 21, 2024: 1. Philgeps Registration Number; 2. 2024 Business/mayor’s Permit; 3. Income Or Business Tax Return (to Be Submitted Before Award Of Po/contract); 4. Notarized Omnibus Sworn Statement (sample Attached) (to Be Submitted Before Award Of Contract); 5. Certification From The Service Provider Of The Video Conferencing Application That The Contractor Is An Authorized Distributor/reseller Of The Video Conferencing Application 6. The Csc-ncr, After Notice, May Require The Contractor To Submit Completed Contracts For The Conduct Of The Post-qualification Procedure In Accordance With Ra No. 9184, Its Irr And Other Gppb Related Issuances. For Further Inquiries, You May Directly Coordinate With Ms. Maybelline N. Galang At Tel. No. 02-87416097. The Quotation May Be Submitted Through E-mail At Cscncrbac@gmail.com Or Deliver Sealed Quotation To The Address Below: Bids And Awards Committee No. 25 Kaliraya Street, Barangay Doña Josefa Quezon City The Csc-ncr Reserves The Right To Reject Any Or All Quotations/bids, To Waive Any Minor Defects Therein. To Annul The Bidding Process, At Any Time Prior To The Issuance Of The Purchase Order/contract, Without Thereby Incurring Any Liability To The Affected Supplier/bidder, And To Accept Only The Offer That Is Most Advantageous To The Government. The Csc-ncr Assumes No Responsibility Whatsoever To Compensate Or Indemnify Suppliers/bidders For Any Expenses Incurred In The Preparation Of Their Quotation/bid. Atty. Mary Grace P. Dugay Chairperson, Bids And Awards Committee Contractor’s Conformity I Hereby Certify To Comply And Deliver The Services Stated In This Request For Quotation Subject To Its Technical Specifications And Other Terms And Conditions Thereof. _______________________ _____________________________ ________________ Name Of Company/bidder Signature Over Printed Name Of Date Representative