City Of Mandaluyong Tender

Description Procurement Of Project Management Services For The Construction Of Phase 1 – Package A Of Underground Power And Auxiliary Distribution System Of Mandaluyong City 1. The City Government Of Mandaluyong, Through The National Tax Allotment Intends To Apply The Sum Of Five Million Four Hundred (php5,400,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Procurement Of Project Management Services For The Construction Of Phase 1 – Package A Of Underground Power And Auxiliary Distribution System Of Mandaluyong City. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Opening Of The Financial Proposals. 2. The City Government Of Mandaluyong Now Calls For The Submission Of Eligibility Documents For The Above-mentioned Project, Which Has The Following Objectives: A. Pre-construction Phase 1. Design Review For Constructability • Shall Include The Review Of Design Plans For Constructability And Consistency Of Requirements. 2. Preparation Of Master Construction Program • Prepare A Master Work Schedule To Indicate Programmed Activities And Actual Progress Of Construction Work; Prepare S-curve To Indicate Programmed Actual Cost. • Prepare (when Necessary) An Estimated Cash Flow Projection Based On The Cost Estimate. 3. Project Packaging • Prepare And Estimate Of Owner Furnished Materials With Their Corresponding Schedules When Needed At Project Site. B. Construction Phase 1. Quality Management • Determine The Quality Standards That Are Relevant To The Project And Ensure Satisfactory Compliance Of The Same. • Monitor Specific Project Results To Determine Compliance With Relevant Quality Standards; Identify Ways To Eliminate Causes Of Unsatisfactory Results. • Conduct Regular Quality Audit And Inspection Of The Contractors’ Works. • Assist In Setting Up Test’s Equipment; Witness The Conduct Of All Required Tests. • Conduct Off-sites Inspection Of Contractors’ Fabrication/plants Whenever Required. 2. Time Management • Assist Contactors In Analyzing Activity Sequences, Activity Durations And Resource Requirements To Create Individual Work Package Schedule. • Consolidate Of Individual Work Package Schedule To The Overall Project Schedule. • Monitor Work Progress Against Project Schedules; Prepare Regular Look Ahead Schedules And Recovery Schedules Whenever Necessary. • Monitor And Control Changes In The Project Schedule. • Regularly Monitor The Contractor’s Resources (manpower, Equipment, Etc.) To Check If The Same Are Adequate In Relation To The Works To Be Done. 3. Cost Management • Revise And Refine Estimates As Construction Progresses And As Required To Incorporate Approved Changes As They Occur. Monitor And Inform The Owner As To Updated Estimates And Changes With Respect To The Budget And Schedule. • Maintain Cost Accounting Records Of All Job Components, Including Separate Accounts Of The Job Consequences Of Any Change Orders And Its Effect On The Schedule. • Review, Evaluate And Endorse To The Client All Application For Progress Payments. • Review, Evaluate, Prepare Estimates; Negotiate With The Contractor And Endorse To The Owner All Change Orders (variation Claims). • Advise The Client In Coordination With The Design Team And Project Management The Cost Implications Of Each Change Orders. • Prepare And Submit To The Client Monthly Progress And Similar Report Pertaining To Physical Progress Of Work, Statement Of Costs And Commitments Compared To The Budget And Current Forecast To Complete The Project. 4. Documentation Management • Develop A Document Cycle That Shall Specify The Required Turn-around Of The Documents From Each Of The Stakeholders To Eliminate Delays. • Monitor Documents Distribution, Ensuring That Documents Are Issued To Intended Stakeholders. • Develop A Document Handling And Control System. • Ensure Proper Transmittal Of Documents (as-built Drawings, Manuals, Test Results, Etc.) To The Client. 5. Communication Management • Develop A Communication Flow System. • Determine The Information And Communication Needs/requirements Of Each Stakeholder. • Make Needed Information, Communication Available To Stakeholder/s In A Timely Manner. • Collect And Disseminate Performance Information. 6. Safety Management • Develop Safety Procedures Which Shall Be Strictly Implemented During Construction. • Set-up Guidelines On Safety, Target Zero Accident Rate For Whole Construction Duration. • Enforce Safety Rules And Regulations. • Identify Project Safety Requirements. • Perform And Certify Report Needed By Denr During Construction Period. 7. Administrative/contract Management • Manage The General Coordination And Liaison With All Stakeholders. • Prepare And Keep Accurate Progress Reports In All Stages If The Services. • Liaison With The Client, Architects/engineers, And Other Stakeholders. • Conduct Regular Construction Coordination Meetings And Emergency Meetings Among All Project Stakeholders To Resolve Issues Encountered And To Address Potential Delays. • Assist The Client In The Resolution Of Conflicts On Technical Issues Caused By Unforeseen Contingencies And Expediencies. • Enforce Rules And Regulations, Either Local Or National, In So Far, They Affect The Construction Activities In The Project Site. • Administer The Contract During The Execution Of The Works. • Prepare And Submit Monthly Status Reports. 8. Engineering Support • Review Of The Final, Submittals, Shop Drawings Submitted By The Contractor. • Provide Response To Request For Information (rfis)/request For Approval (rfa). • Inform The Client Of The Changes And/or Revisions Made In The Plan. C. Post-construction Phase 1. Punch Listing Of Known Defects • Conduct Inspection And Prepare A Punch List Showing The Items That Need Corrections And Repair Of Which The Contractor Must Complete The Rectifications Within A Specific Period. • Upon Completion Of The Correction Of The Punch List Items, Conduct Final Inspection Together With The Inspectorate Group Which Is Composed Of Contractor, Construction Manager, Client’s Representatives, And Design Consultants. 2. Final Acceptance • After The Punch List Are Rectified, Certify To The Effect That The Project Is Completed In Conformity With The Provisions Embodied In The Contract Documents. • Issue Certificate Of Acceptance. 3. As-built Plans • Review The As-built Plans, Which Shall Be Prepared By The Contractor Prior To Final Drafting. 4. Contractor’s Submittal • Secure And Review The Required Submittal Of The Contractor, As Follows:  Brochures And Manuals For Operation And Maintenance Of The Different Equipment/systems Installed.  Spare Parts/special Tools, If Any.  As-built Plans.  Occupancy Permits. 5. Closing Of Accounts • Assist The Client In Checking/processing Of The Contractor’s Final Billings, Return Of Retention Money To Contractors And Its Replacement With Warranty Bonds Or Other Acceptable Securities. • Prepare And Submit To The Client The Detailed Statement Of The Final Cost Of The Works. Eligibility Documents Of Interested Consultants Must Be Duly Received By The Bac Secretariat Of The City Government Of Mandaluyong On Or Before 30 October 2024, 12:30pm. Applications For Eligibility Will Be Evaluated Based On A Non-discretionary “pass/fail” Criterion. 3. Interested Bidders May Obtain Further Information From The Bids And Awards Committee Through Its Secretariat And Inspect The Bidding Documents At The Address Given Below During Office Hours, Monday To Friday, From 8:00 A.m. To 5 P.m. 4. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders Beginning 22 October 2024 From The Given Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Ten Thousand Pesos (php 10,000.00). It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. Instruction To Bidders On Payment Of Bidding Documents • Secure Order Of Payment For The Bidding Documents At The Bac Secretariat’s Office • Proceed To City Treasurer’s Office For The Payment Of Bidding Documents • Mode Of Payment: Cash Or Manager’s/ Cashier’s Check Payable To City Government Of Mandaluyong > Personal Check Shall Not Be Accepted. Present The Official Receipt To The Bac Secretariat’s Office For The Release Of The Complete Set Of Bidding Documents. 5. The Bac Shall Draw Up The Short List Of Consultants From Those Who Have Submitted Expression Of Interest, Including The Eligibility Documents, And Have Been Determined As Eligible In Accordance With The Provisions Of Republic Act 9184 (ra 9184), Otherwise Known As The “government Procurement Reform Act”, And Its Implementing Rules And Regulations (irr). The Short List Shall Consist Of Three (3) Prospective Bidders Who Will Be Entitled To Submit Bids. The Criteria And Rating System For Short Listing Are As Follows: Criteria Weights Applicable Experience Of The Consulting Firm 50% Qualifications Of Principal And Key Staff Of The Consultant Who May Be Assigned To The Job Vis-a-vis Extent And Complexity Of The Undertaking 30% Current Workload Relative To Capacity 20% 5.1 The Qualified Project Management Team Must Be Duly Accredited By Pcab And Iso Certified. 5.2 The Qualified Project Management Team Must Have The Following: A. Minimum Of Five (5) Years Of Experience In Conducting Project Management; And B. Minimum Of Conducted Project Management, Specifically For At Least A Minimum Of One (1) Government Agency, And At Least Five (5) Private Institutions. 5.3 The Qualified Project Management Team Must Have A Professional With The Following Qualifications: A. Engineer; And B. At Least Three (3) Relevant Projects With Government Agency And Private Institutions. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The Irr Of Ra 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Cooperatives, And Partnerships Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines. 6. The Procuring Entity Shall Evaluate Bids Using The Quality-cost Based Evaluation (qcbe) Procedure. The Criteria And Rating System For The Evaluation Of Bids Shall Be Provided In The Instructions To Bidders. 7. The Contract Shall Be Completed Within Four Hundred Twenty (420) Calendar Days From The Date Of Receipt By The Winning Consultant Of The Notice To Proceed. 8. The City Government Of Mandaluyong Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 9. For Further Information, You May Reach: Susan S. Gasilao Bac Secretariat City Budget Department City Government Of Mandaluyong 4/f Executive Bldg., City Hall Complex, Mayslo Circle, City Of Mandaluyong Tel. No. (+638) 532 - 5445 10. You May Visit The Following Websites For Downloading Of Bidding Documents: Https://notices.philgeps.gov.ph 22 October 2024. (sgd.) Jerusha O. Villanueva Bac Chairperson