City Of Mandaluyong Tender

Description Procurement Of Development, Installation, Testing And Deployment Of The Online Building And Ancillary Permit Application, Evaluation, Payment System Of The City Engineering And Building Official Department Of Mandaluyong City 1. The City Government Of Mandaluyong, Through The Annual Budget Cy 2024 Intends To Apply The Sum Of Thirty Five Million (php35,000,000.00) Being The Approved Budget For The Contract (abc) To Payments Under The Contract For The Procurement Of Development, Installation, Testing And Deployment Of The Online Building And Ancillary Permit Application, Evaluation, Payment System Of The City Engineering And Building Official Department Of Mandaluyong City. Bids Received In Excess Of The Abc Shall Be Automatically Rejected At The Opening Of The Financial Proposals. 2. The City Government Of Mandaluyong Now Calls For The Submission Of Eligibility Documents For The Above-mentioned Project, Which Has The Following Objectives: I. Technical Specifications: A) All Internal Users Will Require A Valid Email Address To Log In And Use The System. They Can Reset Their Password Through Their Email. B) The Web Applications Will Be Accessible Using The Latest Versions Of Safari And Google Chrome On Mac/ios And Windows/android C) The Web Applications Will Store All Data And Documents In Cloud-based Servers To Be Complemented By A Physical Server That Will Serve As Data Backup To Be Located At The City Information And Technology Department. This Physical Local Backup Server Will Be Provided, Configured, And Maintained By Mandaluyong Itdd. D) The Cloud-based Hosting Of The Data Will Be Provided For One (1) Year, Subject To Renegotiation Thereafter. E) All Data Collected By The System Shall Remain The Property Of The City, And The Cloud-based Storage That Contains The Data As Well As System Source Codes And Necessary Apis Can Be Turned Over To The City When The Service Agreement Expires Or Is Terminated. F) The System Will Run In Parallel With The Existing Epmis System Until Such Time To Be Determined By Obo. G) All Data From The Previous System Will Be Migrated To The New System As A Data Viewer Subject To The Availability And Quality Of Data From Obo And The Supplier Of The Epmis System. H) The Source Code Of The Project Shall Be Turned Over To The City Upon The Launch Of The System Via Usb Flash Drive. I) The Provider Shall Provide Technical Assistance For Troubleshooting And Issues In The System Till The Service Agreement Expires Or Is Terminated Ii. Security: A) The Web Server Will Be Protected By Ssl Certificates. B) The Web Server Will Be A Separate Instance From The Database Server. C) The System Will Implement High Priority Fixes As Recommended By The Result Of Vapt Scans Conducted By Dict To Protect User Data, Prevent Web Fraud, Mitigate Bot Attacks, Secure Apis, And Prevent Unauthorized Application Access. D) The System Should Conform With The Philippine Data Privacy Act Of 2012. Iii. System Features: A. New Web-based Office Of The Building Official (obo) System Will Include The Ff. Backend 1. Administrative Module A. Add/ Remove/edit System Users B. Database Of System User Credentials C. Monitor Payments And Issued Permits D. Audit Trails In The Form Of The Evaluation History Feature 2. Head Of Office Module A. Assigned Inspectors B. View /approve/ Disapprove Applications C. Monitor Payments And Issued Permits D. Track Applications E. Final Approval For Release Of Order Of Payments/permits F. Override Option 3. Assistant Building Official A. View/ Approve/ Disapprove Applications / Payment / Permits B. Monitor Payments And Issued Permits C. Track / Search Applications D. Approval For Release Of Order Of Payments/permits 4. Section Chief (per Discipline) A. View/ Approve/ Disapprove Applications B. Approval For Release Of Order Of Payments /permits C. Track Applications 5. Inspector Module (per Discipline) A. Evaluate Plans B. Remarks/ Findings/ Evaluation C. Evaluate Application For Payment D. Search Application Details From Zoning And Green Building Online System E. Email Applicants For Application Updates 6. Receiving Personnel Module A. Evaluate Completeness Of Documentary Requirements And Plans B. Remarks/ Findings/ Evaluation C. Email Notification Of Application Updates (before Receiving 7. Releasing Personnel Module A. Printing Of Electronic Order Of Payment /electronic Permit Release Tagging B. Release Of Physical Permit (if Needed) C. Inclusion Of Security Seal No. By Encoding It In The System Front End 8. The System Will Accept Applications For The Following Transaction Types: A. Building Permit (architectural, Structural, Electrical, Mechanical, Sanitary/plumbing, Electronics, Line & Grade, And May Also Include Other Applications/processes Listed In Front End Item 8 Of This Document B. Occupancy Permit C. Annual Inspection (structural, Accelerograph, Electrical, Mechanical, Sanitary, Electronics, Signage, Billboard) D. Electrical Permit (new Electrical Connection, Additional, Separation, Reconnection, Relocation, Cei, Remodeling Of Existing Electrical Installation Or For Energization Of Temporary Construction Facility Service Entrance) I. Wiring Permit Ii. Certificate Of Final Inspection E. Electronics Permit F. Sanitary / Plumbing Permit G. Mechanical Permit I. Permit To Install Ii. Permit To Operate H. Demolition Permit I. Sign Permit J. Billboard Permit K. Fence Permit I. Excavation & Ground Preparation Permit M. Excavation For Utilities N. Sidewalk Permit O. Telco Cell Site Permit P. Accelerograph Certification Q. Certificate Of Use (billboard & Telco) R. Certification Of Records S. Professional Registration 9. Tracking Of Applications 10. Payment Module (including Miscellaneous Transactions) 11. Accidents Module 12. Printing Module 13. Reports Module With Capability To Filter Fields 14. Search Module For All Recorded Transactions In The System 15. Terms And Condition Notice 16. Data Privacy Agreement Notice 17. Customer Feedback With Template From Obo 18. System Faq Resources B. Applications Will Be Accepted By The System Through 1. Encoded Applications - Walk-in Applicants Will Be Guided To Personally Encode Or Assisted By Obo Personnel 2. Online Applications 3. Forwarded Application From Zoning And Green Building C. The New System Will Have The Following Features, Grouped Per Step Of The Application Process: Professional Registration: 1. Submission Of Application A. Accept Application Form B. Accept And Upload Submitted Requirements/attachments C. Email Notification Of Application Updates 2. Evaluation A. View Application And Uploaded Requirements B. Validate/verify Existing Records C. Approve Applications As Necessary. If Applications Are Denied, The Application Is Sent Back To Applicant With Remarks For Compliance 3. Viewing Of Records A. Historical Applications Can Be Viewed B. Approved And Rejected Applications Filter C. View Application Details, Attachments, And Remarks Permit Application 1. Receiving Of Application A. Applications Will Be Evaluated Depending On The Completeness Of Uploaded Document And Plans Submitted. B. Evaluation Of Application If Permissible Or Not. If Not Permissible, Application Will Be Returned (sent Back) To Applicant With Remarks, Findings C. Email Notification Of Application Updates 2. Assignment And Endorsement A. Application Will Be Endorsed To Other Agencies/ Offices Via A System-generated Endorsement Letter For Bfp, Health, Green Building. Endorsement Template To Be Provided By Obo B. Obo Head Module For Assignment Of Inspector 3. Evaluation / Monitoring By Inspector And Inspectors Of Respective Disciplines A. View Application And Uploaded Requirements B. View Application History Of Professional Applicant C. Evaluation Of Application If Permissible Or Not. If Not Permissible, Application Will Be Returned (sent Back) To Applicant With Remarks For Compliance D. For Compliance, Applicants Will Be Providing The Lacking Documents Or Revised Plans To The Assigned Inspector Of The Respective Discipline. E. Routes And Tracks Submitted Application And Documents To Assigned Inspector Per Discipline F. Consolidates Evaluation Feedback From Assigned Inspector Per Discipline G. Tracking Of Status H. Provide Assessment Of Fees Per Discipline With Assigned Inspector In A Single Order Of Payment I. Approved By Section Chief Ii. Approved By Assistant Obo Head Iii. Approved By Obo Head I. Generate Order Of Payment 4. Payment A. Payment For Approved Applications And Miscellaneous Fees Can Be Made Online Through The Available Epayment Methods As Provided By Mandaluyong Itdd Subject To The Readiness Of Such Methods B. Payment Can Be Made In Person Through The City Cashiers And The Payment Methods They Support 5. Payment Verification A. View Application And Upload Payment Details B. Upload Scanned Or 6. Printing A. Printing Of Permit (provision For Qr Code) B. Routing Of Permits For Approval With System-generated Signatures In Generated Pdf File 7. Releasing A. Inclusion Of Security Seal No. By Encoding It In The Online System B. Release Of Permit To Applicant C. Routing And Storage Of Obo Copies Of The Application And Permit Eligibility Documents Of Interested Consultants Must Be Duly Received By The Bac Secretariat Of The City Government Of Mandaluyong On Or Before 30 October 2024, 12:30pm. Applications For Eligibility Will Be Evaluated Based On A Non-discretionary “pass/fail” Criterion. 3. Interested Bidders May Obtain Further Information From The Bids And Awards Committee Through Its Secretariat And Inspect The Bidding Documents At The Address Given Below During Office Hours, Monday To Friday, From 8:00 A.m. To 5 P.m. 4. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders Beginning 22 October 2024 From The Given Address Below And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Of Twenty Five Thousand Pesos (php 25,000.00). It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. Instruction To Bidders On Payment Of Bidding Documents • Secure Order Of Payment For The Bidding Documents At The Bac Secretariat’s Office • Proceed To City Treasurer’s Office For The Payment Of Bidding Documents • Mode Of Payment: Cash Or Manager’s/ Cashier’s Check Payable To City Government Of Mandaluyong > Personal Check Shall Not Be Accepted. Present The Official Receipt To The Bac Secretariat’s Office For The Release Of The Complete Set Of Bidding Documents. 5. The Bac Shall Draw Up The Short List Of Consultants From Those Who Have Submitted Expression Of Interest, Including The Eligibility Documents, And Have Been Determined As Eligible In Accordance With The Provisions Of Republic Act 9184 (ra 9184), Otherwise Known As The “government Procurement Reform Act”, And Its Implementing Rules And Regulations (irr). The Short List Shall Consist Of Three (3) Prospective Bidders Who Will Be Entitled To Submit Bids. The Criteria And Rating System For Short Listing Are As Follows: Criteria Weights Applicable Experience Of The Consulting Firm 50% Qualifications Of Principal And Key Staff Of The Consultant Who May Be Assigned To The Job Vis-a-vis Extent And Complexity Of The Undertaking 30% Current Workload Relative To Capacity 20% 5.1 The Consultancy Firm Must Be Engaged In The Business Of Developing, Installing, And Operating Unified Software Application Systems, Software Development, And/or Supply Of Information Technology – Related Goods And Services For Utilization Of Local Government Units As Per Their Dti Or Sec Filing For At Least Five (5) Years And Operating For The Same Period. 5.2 The Consultancy Firm Must Also Have Implemented A Similar Zone Mapping & Management And Web Application Project For A Major City Within The Last Three (3) Years And Implemented A Public Or Private Project With A Single Completed Contract Amounting To At Least Fifty Percent (50%) Of The Abc For Projects Of Similar Nature. 5.3 The Consultancy Firm Must Also Be Duly Certified Under The National Privacy Commission And Possess The Necessary Documentary Proof Evidencing The Same. 5.4 The Consultancy Firm Must Be Comprised Of The Following Staff Personnel With Experience In Software Development, & Management, And Web Application Project For A Highly Urbanized City Or Other Similar Cities: I. Overall Program Manager Ii. Senior Web Development Project Manager Iii. Google Cloud Platform Server Administrator Iv. Web Security Engineer V. Quality Assurance And Testing Staff 5.5 The Consultancy Firm Must Also Have A Headcount Of Software Developers At Its Disposal. 5.6 The Consultancy Firm Must Have The Technical Capability To Deliver All The Expected Outputs Enumerated In The Terms Of Reference (tor). Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using Non-discretionary “pass/fail” Criterion As Specified In The Irr Of Ra 9184. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Cooperatives, And Partnerships Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines. 6. The Procuring Entity Shall Evaluate Bids Using The Quality-cost Based Evaluation (qcbe) Procedure. The Criteria And Rating System For The Evaluation Of Bids Shall Be Provided In The Instructions To Bidders. 7. The Contract Shall Be Completed Within One Hundred Twenty (120) Calendar Days From The Date Of Receipt By The Winning Consultant Of The Notice To Proceed. 8. The City Government Of Mandaluyong Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 9. For Further Information, You May Reach: Susan S. Gasilao Bac Secretariat City Budget Department City Government Of Mandaluyong 4/f Executive Bldg., City Hall Complex, Mayslo Circle, City Of Mandaluyong Tel. No. (+638) 532 - 5445 10. You May Visit The Following Websites For Downloading Of Bidding Documents: Https://notices.philgeps.gov.ph 22 October 2024. (sgd.) Jerusha O. Villanueva Bac Chairperson,, Pre-bid Conference