Central Bank Of The Philippines Tender

Description Request For Quotation 1. The Bangko Sentral Ng Pilipinas Requests The Submission Of Quotations/proposals For The Following Requirement/s: Name Of The Requirement/brief Description : One (1) Lot – Supply And Delivery Of Sixty-two (62) Units Memory Modules For Laptops, As Per Bsp Terms Of Reference Approved Budget For The Contract (abc) : Php91,140.00, Inclusive Of All Applicable Taxes And Other Charges (quotations/proposals Exceeding This Amount Shall Be Disqualified.) Delivery Period : Delivery Of Items Shall Be Within Thirty (30) Calendar Days From Effective Date Stipulated In The Notice To Proceed To Be Issued By The It Infrastructure And Operations Department (itiod) Reference : Bac-ho Gs No. 2024-0204 Dated 03 January 2024 Alternative Method Of Procurement : Negotiated Procurement – Small Value Procurement 2. All Particulars And Activities Relative To Eligibility Of Suppliers, Evaluation Of Quotations/proposals, Validation, And Award Of Contract Shall Be Governed By 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184 (2016 Revised Irr). Activity Schedule Details A. Issuance Of Rfq Starting 01 February 2024 In Support Of The Sustainable Banking Program Of The Bsp, Hard Copies Are No Longer Issued. B. Deadline Of Submission Of Quotations/ Proposals 07 February 2024; 12:00 N.n. Late Bids Shall Not Be Accepted. • Online Or Electronic Submission To The Following Emails: 1. Prmdi-dpc@bsp.gov.ph; And 2. Batulac@bsp.gov.ph Or • Physical Submission Of Hard Copy At Designated Bid Box For Delegated Procurement Located At Gate 3 Reception Lobby, Bangko Sentral Ng Pilipinas, A. Mabini Corner P. Ocampo Sr. Sts., Malate, Manila C. Opening Of Quotations/ Proposals How To Submit Quotation/proposal For Manual Submission: 1. Supplier’s Representative Or Courier Service Provider Shall Fill-up The Herein Attached Bid Submission Form (bsf). Bsfs Are Also Available At The Gate 3 Reception Lobby. 2. Insert The Bsf (front Portion Facing Up) In The Time Stamp Machine Twice To Indicate The Time Of Submission Of The Quotation/proposal In The Bsf 3. Drop The Quotation/ Proposal In The Bid Box. As Precautionary Measure, Participating Suppliers Are Instructed To: 1. Wrap/enclose Bidding Documents With Plastic, Preferably Clear To Facilitate Disinfection/sanitation; 2. Submit Documents At Least Thirty (30) Minutes Before The Scheduled Deadline Of Submission To Allow Time For Possible Queuing Due To Conduct Of Thermal Scanning, And For Sanitation Of The Bid Envelope(s) And Transit Of The Documents To The Procurement Management Department Office; For Electronic Submission: 1. Save, Copy Or Transfer All Electronic Documents In Separate Compressed/zipped Folders 2. Zipped Electronic Bid Folders To Be Submitted Can Be Opened Using The 7-zip Compression Tool 3. The Subject Matter Of The E-mail Shall State The Short Title Of The Requirement To Be Procured As Stated In The Procurement Opportunity, Name Of Bidder (all Caps) And The Folder And Batch Number Of The Documents Sent 4. To Avoid The Tampering Or Alteration Of Electronic Documents, Files Shall Be Sent As Attachment/s To The E-mail And Not Through A File Sharing Link. 5. The Bsp System Can Accommodate Attachments With File Size Limit Of Up To 100mb. If The Bidder’s E-mail Has A Smaller File Size Limit (e.g., In Case Of Free Mails, Such As Gmail And Yahoomail), It May Send Files In Batches All Written Requests/queries: Procurement Management Department I Room 212, 2nd Floor, 5-storey Building Bangko Sentral Ng Pilipinas A. Mabini Corner P. Ocampo Sr. Streets, Malate, Manila Fax No.: (+632) 8708-7115 E-mail: Prmdi-dpc@bsp.gov.ph Note: All Requests Shall Be In Writing And Addressed To The Director, Procurement Management Department I. 3. Submit The Properly Filled Up Quotation/proposal On Or Before The Deadline Set Above (use Bsp-prescribed Form). Suppliers Can Modify Or Withdraw Their Quotations/proposals At Any Time Before The Deadline For The Submission And Receipt Thereof; Provided, That They Send Another Quotation/proposal, Which Is Labelled As A “modification” Of The One Previously Submitted. 4. The Supplier With The Single/lowest Calculated Quotation (s/lcq) Shall Submit The Following Requirements Within Five (5) Calendar Days From Receipt Of Notice From The Prmd. Failure To Submit The Requirements Within The Period Prescribed Shall Result In The Non-compliance Of The Supplier’s Quotation/proposal. A. Legal Documents: A.1 Philippine Government Electronic Procurement System (philgeps) Registration Number; A.2 Valid Mayor’s/business Permit, And A.3 Supplier's Signed Omnibus Sworn Statement (use Gppb Prescribed Form As Per Gppb Resolution No. 16-2020) Together With The Notarized Proof Of Authorization (e.g., Secretary’s Certificate, Board/partnership Resolution, Or Special Power Of Attorney). Notes: I. If Bidding As A Joint Venture (jv), All Partners Must Submit The Above Documents; Ii. In Lieu Of The Mayor’s Permit And Philgeps Registration Number, The Philgeps Certificate Of Platinum Membership, Including Annex A, May Be Submitted, Provided That The Details Of The Mayor’s Permit Under Annex A Must Be Valid As Of Bidding Date; And Iii. For Individuals Engaged Under 53.9 Of The 2016 Revised Irr, Only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit. B. Technical Documents: B.1 Valid Jv Agreement (jva), If Applicable; B.2 Bsp Terms And Conditions Duly Signed By The Supplier’s Authorized Representative On The Conforme Page; B.3 Bsp Terms Of Reference Duly Signed By The Supplier’s Authorized Representative On The Conforme Page; And B.4 Supplier’s Proof Of Offer Containing All The Technical Information Listed In The Attached Bsp-supplied Evaluation Matrix (bspsem) And Other Relevant Information Necessary For Validation, In Any Of The Following: I. Original Or Copy Of The Printed Product Brochure(s) From The Manufacturer; Or Ii. Printed Product Brochure(s) Downloaded From The Internet With Indication Of Its Source (e.g. Website); Or Iii. Manufacturer’s Catalog Data Of The Materials/equipment To Be Installed With Highlights On The Data Conforming To The Bsp Specifications; And If Specifications/features Cannot Be Supported By Product Brochures Or Manufacturer’s Catalog: Iv. Certification From The Manufacturer Confirming The Specifications Of The Items Stated In The Supplier’s Duly Accomplished Bspsem; Or V. Product Demonstration/sample (if Applicable). 5. The Scanned Actual Signature Of The Authorized Representative Of The Prospective Bidder, Cropped And Pasted Handwritten Signatures, Adobe-created Signatures, Unique Figures And Symbols And Stamped Signatures Are Acceptable As E-signatures. Provided, That Original Documents Not Using Digital Signatures Shall Be Transmitted During Contract Execution. However, Text-typing The Name Of The Bidder And/or The Words “sgd. Or Original Signed” And The Like Without Distinctive Features Are Not Acceptable. 6. The Bsp Assumes No Responsibility Whatsoever To Compensate Or Indemnify Any Supplier For Expenses Incurred In The Preparation Of Quotations/proposals. 7. The Bsp Reserves The Right To Reject The Quotations/proposals Or Not Award The Contract And Makes No Assurance That A Contract Shall Be Entered Into As A Result Of This Request. 8. The Bsp May Suspend The Conduct Of Procurement Activities Adversely Affected Or Interrupted By The Declaration Of A State Of Calamity, Or Implementation Of Community Quarantine Or Similar Restrictions At Any Time During The Existence Of Such Calamity, Or Quarantine Or Similar Restrictions, And When It Has Assessed Or Determined That: (a) No Supplier Will Be Able To Submit A Quotation/proposal Or Comply With The Requirements Of The Procurement Rules Due To The Limitations Resulting From The Declaration Of A State Of Calamity, Or Implementation Of A Community Quarantine Or Similar Restrictions; Or (b) Conduct Of Procurement Activities Cannot Be Undertaken Without Endangering The Health And Welfare Of Its Personnel Despite The Work From Home Or Other Alternative Work Arrangements. 9. The Bsp May Cancel Or Terminate The Conduct Of Procurement Activities, For Any Justifiable Reason, Such As But Not Limited To: (a) Physical And Economic Conditions Have Significantly Changed So As To Render The Project No Longer Economically, Financially, Or Technically Feasible, As Determined By The End-user Unit; (b) Project Is No Longer Necessary As Determined By The End-user Unit; (c) Source Of Funds For The Project Has Been Withheld Or Reduced Through No Fault Of The Bsp; Or (d) Brought About By The Declaration Of A State Of Calamity, Or Implementation Of Community Quarantine Or Similar Restrictions (sec. 35.6 Of The 2016 Revised Irr). 10. The Bsp May Declare Failure Of Bidding/procurement Based On Its Assessment And Review Of All Its Planned And Ongoing Procurement Pursuant To Section 1 Of Gppb Resolution No. 09-2020. 11. The Bsp Aims To Ensure That Only Vendors/suppliers With Known Experience And Proven Capability On The Requirements Of The Particular Contract Should Continue To Participate In Bsp Procurement. Hence, In Line With Section 9(e) Of The 2016 Revised Irr Of R.a. No. 9184, The Bsp Evaluates The Performance Of Suppliers/vendors By Rating The Supplier’s Responsiveness To Bsp Specifications/terms Of Reference, Promptness Of Delivery, Quality Of Goods/services, And Offer’s Value For Money.