Caraga Regional Hospital Tender

Description Republic Of The Philippines Department Of Health Caraga Regional Hospital Surigao City Bids And Awards Committee Ooooooo ----------------------------------------------------------------------------------------------------------------------------- @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ Invitation To Bid Ib No. 2024-12-11 (97) Supply And Delivery Of Laboratory Reagents For Clinical Microscopy, Hematology, Coagulation & Point Of Care Under Single-year Framework Agreement (early Procurement Activity) Abc: ₱ 15,676,000.00 ========================================================= 1. The Caraga Regional Hospital (crh), Through The Fy 2025 General Appropriation Act (gaa) Intends To Apply The Sum Of Being The Approved Budget For The Contract (abc) Of Fifteen Million Six Hundred Seventy Six Thousand Pesos Only ( Php 15,676,000.00 ) Under The Contract For The Supply And Delivery Of Laboratory Reagents For Clinical Microscopy, Hematology, Coagulation & Point Of Care Under Single-year Framework Agreement (early Procurement Activity)). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening And Items Below Are Subject For A Competitive Bidding. This Is A Lot Bid. Line Item Code Description Quantity Unit Of Measure Unit Cost Total Cost 1 Lot 5 Clinical Microscopy 1 Lot Reagents For Fully Automated Complete Urine Analysis 35000 Test 100.00 3,500,000.00 Subtotal Lot 5 ₱ 3,500,000.00 2 Lot 6 Hematology - Cbc 1 Lot Complete Blood Count Set Of Reagents Inclusive Of Tri-level Controls 50000 Test 120.00 6,000,000.00 Subtotal Lot 6 ₱ 6,000,000.00 3 Lot 7 Coagulation 1 Lot Activated Partial Thrombin Time (aptt) Test 10000 Test 250.00 2,500,000.00 Prothrombin Time (pt) Test 12000 Test 250.00 3,000,000.00 Subtotal Lot 7 ₱ 5,500,000.00 4 Lot 8b Point Of Care (i-stat) 1 Lot Cartridge Capable Of Arterial Blood Gas With Electrolytes (25 Test/box) Compatible To Istat 20 Box 26,000.00 520,000.00 Cartridge Capable Of Coagulation (protime) Test (25 Test/box) Compatible To Istat 6 Box 26,000.00 156,000.00 Subtotal Lot 8b ₱ 676,000.00 Grand Total ₱ 15,676,000.00 Technical Specification And Terms Of Reference Lot 5 – Clinical Microscopy Item Description The Winning Bidder Shall Provide The Following • Complete Set Of Reagents For Urinalysis For 35,000 Tests • Compatible To Existing And Owned Machine Dirui Fus2000 1. Includes Reagent Strips, Sheath, Daily Controls For Sediments And Chemistry, Calibrators, Focus, Detergent, Standards Solution, And Other Reagents Necessary For Testing. 2. Free Use Of A Backup Machine Which Uses Same Reagents And Is Responsible For The Preventive Maintenance Of Their Own Machine. 3. Bidder Must Provide The Following For Free: • Lugols Iodine 200ml • Glass Slide - 40boxes (72pcs/box) • 35,000 Disposable Test Tubes Compatible To Machine • 45,000 Pieces Of Disposable Screw Cap Urine Container • 5 Boxes Applicator Sticks (plain, Non-sterile, Disposable Wooden Applicator Sticks With Uniform Cylindrical Shape And Smooth Finish) 1000pcs/box • 1 Set Of Katokatz Reagent At Least 200ml. (glycerin And Malachite Green) 4. Lis Connectivity Ready; Machine Must Be Connected To Caraga Regional Hospital Laboratory Information System Upon Installation. Supplier Will Shoulder Any Connectivity Costs. Lis Must Be Installed In The Machine/equipment Within 7 Working Days From The Delivery Of The Machine. Terms Of Delivery 50% Of Reagents, Supplies And Consumables To Be Delivered Within 7 Working Days From The Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered Within 7 Working Days From Request/demand By The End User. Note: In Case Of None Delivery Of Reagents (and Trouble Of The Machine) But With Received P.o The Supplier Will Shoulder The Payments For Send-out Examinations. The Winning Supplier Must Present A Moa With Referring Laboratory For This Purpose. Lot 6 – Hematology Item Specification: 1. Reagents Must Be Compatible With The Sysmex Xn1000 Machine. This Includes: A. Diluent And Sheath Flow Agent (cell Pack) (20l/box) - 168 Boxes B. Non-cyanide Hemoglobin Reagent (sulfolyzer) (5l/box) - 24 Boxes C. Fluorescent Dye For Nrbc (lysercell Wnr) (5l/box) - 36 Boxes D. Lysing Solution For Wbc Differential Count (lysercell Wdf) (5l/box) - 24 Boxes E. Fluorescent Dye For Nrbc (fluorocell Wnr) (82ml X 2/box) - 12 Boxes F. Fluorescent Dye For Wbc (fluorocell Wdf) (42ml X 2/box) - 10 Boxes G. Diluent For Retic (cell Pack Dfl) (1l) - 6 Bots H. Fluorescent Dye For Retic (fluorocell Retic) (12ml X 2/pack) - 3 Pack Terms Of Reference 1. The Winning Supplier Must Provide The Following For Free Of Charge A. A Back-up Of Fully Automated Hematology Analyzer With License To Analyze Reticulocyte Count And Body Fluids Using The Same Reagent To Ensure Continuous Operation Despite Repairs Or Preventive Maintenance. Lis Connectivity Ready; Machine Must Be Connected To Caraga Regional Hospital Laboratory Information System Upon Installation. Supplier Will Shoulder Any Connectivity Costs. Lis Must Be Installed In The Machine/equipment Within 7 Working Days From The Delivery Of The Machine. B. 500 Trays Of 2 Ml Edta Test Tubes And 200 Trays Of 0.5 Ml Edta Microtainer Tubes. C. Tri-level Control (l, N, H) - At Least 2 Sets Per Month And As Needed D. Calibrator E. Washing Solution (120ml) - At Least 2 Bottles Per Month And As Needed 2. Material Safety Data Sheet 3. The Winning Supplier Is In Charge Of The Machine's Preventive Maintenance, Which Must Be Performed Twice A Month And As Needed. In The Event Of A Breakdown, The Machine Must Be Repaired Within Two Days Of The Reported Downtime Or May Provide A Backup Machine. If There Is A Major Cause For The Breakdown Or Parts Replacement, The Purchase Of Any New Parts Must Be Coordinated With Biomed For Approval. 4. Must Perform Machine Calibration And Will Provide Certificate Of Calibration And Traceability Every 6 Months. 5. Supplier Must Respond Within 3 Days To The Needs Of The End User Particularly On The Reagent For Continuous Operation Of The Laboratory Services. Terms Of Delivery • The Expiry Dates Of Reagents To Be Delivered Must At Least Be 2 Years From The Date Of Delivery As Specified In The Acceptance Report. • 50% Of Reagents, Supplies And Consumables To Be Delivered Within 7 Working Days From The Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered Within 7 Working Days From Request/demand By The End User. Note: In Case Of None Delivery Of Reagents (and Trouble Of The Machine) But With Received P.o The Supplier Will Shoulder The Payments For Send-out Examinations. The Winning Supplier Must Present A Moa With Referring Laboratory For This Purpose. Lot 7 – Coagulation Technical Specification 1. Fully Automated, Brand-new Machine Capable Performing Examinations For Both Prothrombin Time (pt), Activated Partial Thromboplastin Time (aptt) With The Following Features Free Of Use: A. Prothrombin Time And Activated Partial Thromboplastin Time (aptt) Reagent Is Of Human Source. B. Random Access For Stat Requests C. With Seconds, Percent, Inr And Isi Unit For Prothrombin Time D. Capable Of Processing Directly From Extraction Tube Without Manually Transferring Serum/plasma. E. Able To Run / Process Fibrinogen Test. F. Reagents Refrigerated On Board G. Sample Time Flagging H. Auto Sample Handling I. Assays Continues While Loading Reagents Or Any Consumables J. Barcode Reading Of Samples 2. The Analyzer Be Equipped With Programs For: A. Daily Worklist (printable) B. Reagent Inventory Management System C. Quality Control Chart (levy - Jenning's Graph) 3. A Back - Up Machine Using The Same Reagent To Ensure Continuous Operation Despite Repairs Or Preventive Maintenance. 4. Lis Connectivity Ready; Machine Must Be Connected To Caraga Regional Hospital Laboratory Information System Upon Installation. Supplier Will Shoulder Any Connectivity Costs. Lis Must Be Installed In The Machine/equipment Within 7 Working Days From The Delivery Of The Machine. Terms Of References 1. The Winning Bidder Shall Provide The Following Free Of Charge: A. Basic Daily Controls (normal And Pathologic), Calibrators, Cleaning Solutions, Cuvettes/ Rotors, Sample Cups, And Other Consumables. B. A 24-placer Centrifuge And Stop Watch Or Timer. C. Distilled Water If Required By The Process D. 180 Trays Of 2 Ml Evacuated 3.2% Citrated Tube (100pcs. /tray) And E. 40 Trays Of 1 Ml Blue Top Tubes (100pcs. /tray) Pre-measured With Sodium Citrate Designed For The Collection Of Pediatric Blood Samples. 2. Reagents Of At Least 18 Months Expiry From The Date Of Delivery. 3. Product Must Adhere To Iso 13485:2016 Standards For Medical Laboratories, Ensuring Quality And Competence In Laboratory Testing Procedures Or Its Equivalent. 4. Material Safety Data Sheet 5. Training On How To Properly Operate The Equipment And How To Optimize Results. 6. The Supplier Should Have A Certified Product Specialist And Qualified Technical Support To Ensure After-sales Service And Product Support. 7. Preventive Maintenance Must Be Done Every Month And As The Need Arises. Repairs And Other Services Including Parts Of The Machine Are Free. 8. Must Provide Work Procedure, Quick Guide And Operating Procedure Manual (soft And Hard Copy). 9. Must Provide Calibration Certificate And Perform Machine Calibration Every 6 Months. 10. Must Possess A Certificate Of Exclusive Distributorship Or Its Equivalent. 11. Must Have A Certificate Of Product Registration. Terms Of Delivery 50% Of Reagents, Supplies And Consumables To Be Delivered Within 7 Working Days From The Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered Within 7 Working Days From Request/demand By The End User. Note: In Case Of None Delivery Of Reagents (and Trouble Of The Machine) But With Received P.o The Supplier Will Shoulder The Payments For Send-out Examinations. The Winning Supplier Must Present A Moa With Referring Laboratory For This Purpose. Lot 8b - Point Of Care (i-stat) Terms Of Delivery The 30% Of The Reagents, Supplies And Consumables Will Be Delivered 7 Working Days Upon Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered As Per Request/demand By The End User. Other Terms Of Reference Terms Of Payment. Payment Shall Be Made Upon Complete Delivery. Necessary Documents Are Required In Compliance With Auditing Rules And Regulations. Post-qualification The Bidder Shall Comply The Post-qualification Requirements Set By The Procuring Entity Especially During Product Demonstration Or Requiring For A Product Sample On A Given Schedule. Failure To Comply Shall Be Ground For Post-disqualification. The Procuring Entity Shall Require The Bidder To Deliver A Product Sample Or Demo To Caraga Regional Hospital Vicinity, Or To Undergo A Site Visit To The Nearest Hospital. Additionally, The Procuring Entity May Have Preferences Regarding How This Hospital Can Find Reliable And Easily Accessible Procedures During The Post-qualification Phase. Consequently, During This Phase, The Bidder Must Always Be Ready To Comply With Any Requirements Or Standards Made By The Procuring Entity. This Procurement Is A Lot Bid. Validity Of The Contract Without Prejudice To The Provision Of Applicable Laws, Rules And Guidelines, The Contract Shall Be Automatically Terminated Under The Following Conditions: A. When The Total Quantity Specified In The Contract Has Been Exhausted; Or B. For Any Justifiable Reason Ground Where The Contract Will Not Redound To The Benefit Of The Government Or There Is Violation Of The Contract. Repeat Order: 1. No Repeat Order For An Item In Contract Being Awarded Shall Be Allowed Until After The Procuring Entity Has Exhausted The Estimated Quantity For The Same Item Specified Therein Or After The Contract Has Expired, Whichever Comes First, And Subject To The Conditions Provided In Section 51 Of Ra 9184 And Its Irr. For This Purpose, For This Purpose, The Repeat Order Shall Be Availed Of Only Within Six (6) Months From The Date Of The Last Final Call-off. 2. In Case Repeat Order Is Allowed And Resorted To, The Twenty-five (25%) Maximum Allowable Quantity Shall Be Based On The Total Quantity Of Awarded Item. General Conditions All Other Rules Governing Contract Implementation And Termination Under Ra 9184 And Its Irr, And Relevant Procurement Policies Shall Be Applicable. Technical Specification And Other Terms Of Reference Are Hereby Posted In Philgeps And Form An Integral Part Of This Invitation To Bid. 2. The Crh Now Invites Bids For The Procurement Of The Above-captioned Project. Delivery Of The Goods Is Required Within The Period Specified Under Section Vi (schedule Of Requirements). Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. Section 23.4.1.3. (ra 9184) The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty Five Percent (25%) Of The Abc. Slcc Must Be Within 5 Years From The Submission Of Bids. (based On The Completion Date). Slcc Shall Be The Same Or Similar In Nature, Which Shall Be Determined By The Bac. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: A. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And B. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From The Bids And Awards Committee (bac) Secretariat, Caraga Regional Hospital, Surigao City And Inspect The Bidding Documents At The Address Given Above During 8:00 Am – 5:00 Pm, Monday To Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 19, 2024 – December 11, 2024 On Or Before 10:00 A.m. From The Address Above And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Specified Below: Bidding Schedule Pre-bidding Conference November 29, 2024 At 9:00 O’clock In The Morning Via Zoom Platform Link: Join Zoom Meeting Https://us06web.zoom.us/j/88636391490?pwd=kw2zvribcugbsvxtt6qugrfbmwxjya.1 Meeting Id: 886 3639 1490 Passcode: 058855 Deadline Of Submission Of Bids December 11, 2024 At 10:00 A.m... Via Online And Submit Your Bidding Documents To This Email Address: Crhbac2020@gmail.com . Opening Of Bids December 11, 2024 At 3:00 P.m. Via Zoom Platform. Link: Join Zoom Meeting Https://us06web.zoom.us/j/87428491783?pwd=uj6m1ify3bouow37phq5zffaltfgaa.1 Meeting Id: 874 2849 1783 Passcode: 912134 Complete Philippine Bidding Documents Please Click The Link Below For The Complete Pbd: Https://drive.google.com/drive/folders/1oayhxbwoo8hs1ngv7kouk3kklki6bily?usp=sharing Amount Of Bidding Documents: ₱ 5,000.00 Lot 5 Clinical Microscopy ₱ 10,000.00 Lot 6 Hematology (cbc) ₱ 10,000.00 Lot 7 Coagulation ₱ 1,000.00 Lot 8b Point Of Care (i-stat) Bidders Who Wish To Participate In All Categories Will Be Required To Pay The Amount Of Php 25,000.00 Only It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. The Following Phlippine Bidding Documents Can Be Accessed In The Philgeps, To Wit: A. Technical Specification / Terms Of Reference/ List Of Items B. Instruction To Bidders: B.1. Documents To Be Submitted (checklist- This Will Be Discussed During The Pre-bid Conference) B.2. Memorandum Of Undertaking – Provision Thereof Is Strictly Implemented C. Guidelines On The Conduct Of The Electronic Submission And Receipt Of Bids By The Procuring Entity – Caraga Regional Hospital (crh) D. Philippine Bidding Documents 6. The Crh Will Hold A Pre-bid Conference On The Above-mentioned Date, Time And Venue, Which Shall Be Opened To Prospective Bidders. The Pre-bidding Conference And Opening Of Bids Shall Be Conducted Through Videoconferencing, Webinar Or Virtual. Please Send Your Intent To Participate To Our Email Address As Provided Below. 7. Bids Must Be Duly Received By The Bac Secretariat At Via Designated Email On Or Before December 11, 2024 2024 At 10:00 O’clock In The Morning. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On December 11, 2024 At 3:00 O’clock In The Afternoon At The Bac Conference Room, Beside Procurement Office, Caraga Regional Hospital, Rizal Street, Surigao City As Virtual / Electronic Bidding. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Above. Late Bids Shall Not Be Accepted. 8. Furthermore, The Standard Philippine Bidding Document (pbd) Is Form And Part Of This Invitation In Accordance To Ra 9184 And Other Applicable Laws, Rules And Policy. 9. The Crh Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. The Opening And Receipt Of Bids Is Strictly Implemented Through Electronic Submission. Given The Covid-19 Pandemic, Procurement Activity Has Been Expedient And One Of This Is The Conduct Of Electronic Submission Of Bids. The Crh Thru The Bids And Awards Committee (bac) Has Submitted Certification, Certified By The Highest Official Managing The Information Technology, Describing The Electronic System Or Procedure To Be Used By The Crh For The Electronic Submission And Receipts Of Bids And A Statement That The Same Is Compliant With The Gppb Resolution No. 12-2020 Requirements. 11. Bidding Documents Shall Be Emailed To This Email Address, With Activated Password To: Crhbac2020@gmail.com. You May Deposit On Line For The Payment Of The Bidding Documents To This Account Below: Bank Name: Land Bank Of The Philippines Account Name: Caraga Regional Hospital-trust Fund Account Number: 0982 -1288 – 70 12. Furthermore, Deposit Slip Shall Be Submitted Via Email To: Crhprocurement.bac@gmail.com. 13. The Procuring Entity Will No Longer Accept Nor Entertain Any Form Of Bids Submission Except Electronic. Failure To Comply Electronic Submission Will Be Immediately Disqualified. Guideline On The Electronic Submission Is Hereby Attached. 14. Please Fill Up The Caraga Regional Hospital Supplier’s Registry To This Link: Https://bit.ly/crh_suppliersregistry 15. For Further Information, Please Inquire To: Bac Secretariat Caraga Regional Hospital. Rizal Street, Surigao City Tel. Nos. (086) 826-1575 Local 194 Direct Line: (086) 826-9058 Mobile Nos. 09850508783 (smart/tnt) 09539212832 (globe/tm) E-mail Address: Crhprocurement.bac@gmail.com Approved By: (sgd) Atty. Ma. Flordelin T. Ensomo, Cpa Attorney Iv Chairman, Bids And Awards Committee