Caraga Regional Hospital Tender

Description Republic Of The Philippines Department Of Health Caraga Regional Hospital Surigao City Bids And Awards Committee Ooooooo ----------------------------------------------------------------------------------------------------------------------------- @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ Invitation To Bid Ib No. 2024-12-12 (94) Supply And Delivery Of Laboratory Reagents With Tie-up Machine For Clinical Chemistry Under Single-year Framework Agreement (early Procurement Activity) Abc: ₱ 21,462,500.00 ========================================================= 1. The Caraga Regional Hospital (crh), Through The Fy 2025 General Appropriation Act (gaa) Intends To Apply The Sum Of Being The Approved Budget For The Contract (abc) Of Twenty One Million Four Hundred Sixty Two Thousand Five Hundred Pesos Only ( Php 21,462,500.00 ) Under The Contract For The Supply And Delivery Of Laboratory Reagents With Tie-up Machine For Clinical Chemistry Under Single-year Framework Agreement (early Procurement Activity). Bids Received In Excess Of The Abc Shall Be Automatically Rejected At Bid Opening And Items Below Are Subject For A Competitive Bidding. This Is A Lot Bid. Line Item Code Description Quantity Unit Of Measure Unit Cost Total Cost 1 Lot 1a Clinical Chemistry 1 Lot Lipase 2600 Test 165.00 429,000.00 Total Bilirubin 3900 Test 57.00 222,300.00 Total Protein 1300 Test 46.00 59,800.00 Total Cholesterol 19500 Test 46.00 897,000.00 Hdl Cholesterol 19500 Test 57.00 1,111,500.00 Blood Urea Nitrogen 23400 Test 22.00 514,800.00 Sgot/aspartate Aminotransferase (ast) 20800 Test 33.00 686,400.00 Sgpt/alamine Amino Transferase (alt) 26000 Test 33.00 858,000.00 Phosphorous 3900 Test 33.00 128,700.00 Glucose 19500 Test 40.00 780,000.00 Trigylycerides 19500 Test 46.00 897,000.00 Alkaline Phosphatase 1950 Test 22.00 42,900.00 Lactate Dehydrogenase (ldh) 2500 Test 57.00 142,500.00 Amylase 1950 Test 168.00 327,600.00 Blood Uric Acid 23400 Test 33.00 772,200.00 Creatinine 45500 Test 22.00 1,001,000.00 Albumin 5200 Test 33.00 171,600.00 Direct Bilirubin 3250 Test 176.00 572,000.00 Magnesium 2600 Test 57.00 148,200.00 Subtotal Lot 1a ₱ 9,762,500.00 2 Lot 1c Clinical Chemistry - Glycoslated Hemoglobin 1 Lot Glycosylated Hemoglobin (hba1c) 19500 Test 600.00 11,700,000.00 Subtotal Lot 1c ₱ 11,700,000.00 Grand Total ₱ 21,462,500.00 Technical Specifications Lot 1a – Clinical Chemistry Technical Specification The Winning Bidder Shall Provide The Following For Free Of Use 1. Clinical Chemistry Analyzer, Fully Automated, Brand New, Latest Model Of The Brand Offered With The Following Features: 1.1 With Random Access For Stat Requests 1.2 Reagents Have On-board Stability 1.3 Have Clot And Bubble Detection For Samples And Reagents 1.4 With Auto Dilution And Automatic Repeat Testing For Critical Results 1.5 Refrigerated Reagent Storage Within The Instrument 1.6 Capable Of Running Glycosylated Hemoglobin. 1.7 Have Sample Interference Measurement. Could Test For Criteria Of Hemolysis, Icteric, Lipemic Samples. 1.8 Has A Minimum Throughput Of 600 Tests/hour. 1.9 Capable Of Processing Specimen Directly From Extraction Tube Without Need Of Manually Separating Serum/plasma 1.10 With Free Set Of Water System Or Must Provide The Water Needed For The Machine 1.11 Has Onboard Maintenance Logs In Instrument 1.12 Equipped With Programs For: 1.12.1 Daily Worklist (printable/printout For Filing) 1.12.2 Daily Reagent Inventory Management System 1.12.3 Daily Calibration And Quality Control (printable/printout For Filing) 1.12.4 Quality Control Chart (levy-jennings Graph And Westgard Rules) (printable And Printout) 1.13 Sample Type: Serum, Plasma, Urine, And Other Body Fluids. It Is Capable Of Body Fluid Test Without Any Additional Preparation Or Diluent. 1.14 Barcode Reagent Identification 1.15 With A Built-in Waste Pump Or Attached With A Waste Pump For Continuous Flow Of Liquid Waste Disposal. 2. Integrated Electrolytes Reagent And Immunochemistry Or Its Equivalent Incorporated In The Main Unit Of The Clinical Chemistry Analyzer. 3. Capable Of Performing All Tests Listed Above And Is Open To Other Programmable Tests As The Need Arises. Shall Provide All The Required Reagents For The Listed Examination. This Is Inclusive Of The Following: A. Controls (low, Normal, And High) B. Calibrators/standards/cleaning Solutions C. Third Party Internal Control Once A Month 4. A Back-up Of Fully Automated Blood Chemistry Analyzer Using The Same Reagent To Ensure Continuous Operation Despite Repairs Or Preventive Maintenance. Terms Of Reference 1. The Winning Bidder Shall Provide The Following Free Of Charge: 1.1 Work Instruction, Quick Guide And/ Or Operating Manual (soft And Hard Copy) 1.2 Material Safety Data Sheet 1.3 Training In How To Properly Operate The Equipment And How To Optimize Results. 1.4 Technical Support Should Be Easily Accessed 1.5 Yellow Top 3 Ml Tubes With Gel 60 Trays/month Or 600 Trays In A Year. 1.6 Red / Yellow Top 0.5ml 4 Trays /month. (100pcs/tray) 1.7 2022-2024 National External Quality Assurance Report By Lung Center Of The Philippines As To Quality Of Results From Two (2) Different Level 3 Laboratories, Using The Machine. 1.8 Certificate Of Calibration Upon Delivery Of The Machine 1.9 A 24-placer Swing Bucket Centrifuge 2. Supplier Must Ensure That Transfer Of Learning On The Technicalities Of Their Equipment Is Effectively Done Before Leaving It To The End User. 3. Preventive Maintenance Visits By The Engineer/product Specialist Be Made Twice A Month And As The Need Arises. In Case Of Breakdown Of The Main Machine, It Must Be Repaired Or Replaced With A New Functioning One Within 3 Days Of Reported Downtime. 4. Supplier Is Required To Promptly Address The End User’s Needs, Namely Regarding The Reagent And Machine Condition To Maintain Uninterrupted Laboratory Operations. 5. Must Perform Machine Calibration Every 6 Months And Provide Certificate Of Calibration And Traceability. 6. The Winning Bidder Must Provide All The Consumables Such As Controls, Calibrator And Others Needed For The Operation Of The Machine Without Any Additional Cost. 7. Lis Connectivity Ready; Machine Must Be Connected To Caraga Regional Hospital Laboratory Information System Upon Installation. Supplier Will Shoulder Any Connectivity Costs. Lis Must Be Installed In The Machine/equipment Within 7 Working Days From The Delivery Of The Machine. 8. The Bidder Will Deliver The Reagent At Least 18 Months Expiry From The Date Of Delivery. 9. Supplier Must Possess A Certificate Of Exclusive Distributorship Or Its Equivalent. Terms Of Delivery 50% Of Reagents, Supplies And Consumables To Be Delivered Within 7 Working Days From The Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered Within 7 Working Days From Request/demand By The End User. Note: In Case Of None Delivery Of Reagents (and Trouble Of The Machine) But With Received P.o The Supplier Will Shoulder The Payments For Send-out Examinations. The Winning Supplier Must Present A Moa With Referring Laboratory For This Purpose. Lot 1c - Glycosylated Hemoglobin Technical Specifications 1. Machine Specification: A. Assay Principle: Ion Exchange High Performance Liquid Chromatography Method B. Able To Pierce The Tube Caps Automatically. C. Sample Volume: ≤ 10ul D. Processing Time Of ≤ 3 Minutes Per Sample E. Capable Of Batch Running. At Least With 10 Sample Holders F. Easy To Use Simple And Menu Driven G. Internal Printer: Prints Patient Results, Calibration Value And Quality Control Data. H. Barcode Sample Id Recognition I. Touch Panel Display - Simple Touch Screen Operation J. Data Storage Of At Least 800 Samples K. Error Flag Function For Abnormal Results L. Two (2) Point Calibration By Calibrators M. Lis Ready N. Easy Maintenance. No Tool Required For Column & Filter Replacement. O. No. Of Test Done Before Column And Filter Replacement: Column – Not Less Than 1000 Tests Filter – Not Less Than 400 Tests Terms Of Reference 1. The Winning Bidder Shall Provide The Following Free Of Charge: A. One Brand New And A Back-up Machine Using The Same Reagent With The Main B. Consumables Such As: Controls (normal And Pathologic Control), Calibrators, Cleaning Solutions, Thermal Paper, And Others C. 2 Ml Edta Tubes / Tubes That Is Used To Testing – Quantity Should Be Equivalent To Number Of Tests (150 Trays) 2. Material Safety Data Sheet (msds) 3. Standard Operating Procedure Manual And Quick Guide (soft And Hard Copy); 4. Preventive Maintenance Visits By The Engineer/product Specialist Be Made Twice A Month Or As The Need Arises. In Case Of Breakdown Of The Main Machine, It Must Be Repaired Or Replaced With A New Functioning One Within 3 Days Of Reported Downtime. 5. Supplier Is Required To Promptly Address The End User’s Needs, Namely Regarding The Reagent And Machine Condition In Order To Maintain Uninterrupted Laboratory Operations. 6. Provide A Certificate Of Calibration Upon Delivery. Must Perform Machine Calibration Every 6 Months And Provide Certificate Of Calibration And Traceability. 7. Must Be Connected To Lis. The Winning Bidder Will Shoulder The Connectivity Cost For The Lis. 8. The Expiry Dates Of Reagents To Be Delivered Must At Least Be 2 Years From The Date Of Delivery As Specified In The Acceptance Report. 9. Training In How To Properly Operate The Equipment And How To Optimize Results. The Supplier Must Ensure That He Transfers Knowledge And Technical Skills Related To The Operation. 10. Supplier Must Possess A Certificate Of Exclusive Distributorship Or Its Equivalent. 11. Compliance With Iso Standards, Such As Iso 9001:2001 / 13485 Standards For Medical Devices Or Its Equivalent. 12. Technical Support Should Be Easily Accessed. 13. Machine Must Be Connected To Caraga Regional Hospital Laboratory Information System Upon Installation. Supplier Will Shoulder Any Connectivity Costs. Lis Must Be Installed In The Machine/equipment Within 7 Working Days From The Delivery Of The Machine. Terms Of Delivery: 50% Of Reagents, Supplies And Consumables To Be Delivered Within 7 Working Days From The Receipt Of The Notice To Proceed. The Remaining 50% Will Be Delivered Within 7 Working Days From Request/demand By The End User. Note: In Case Of None Delivery Of Reagents (and Trouble Of The Machine) But With Received P.o The Supplier Will Shoulder The Payments For Send-out Examinations. The Winning Supplier Must Present A Moa With Referring Laboratory For This Purpose. Other Terms Of Reference Terms Of Payment. Payment Shall Be Made Upon Complete Delivery. Necessary Documents Are Required In Compliance With Auditing Rules And Regulations. Post-qualification The Bidder Shall Comply The Post-qualification Requirements Set By The Procuring Entity Especially During Product Demonstration Or Requiring For A Product Sample On A Given Schedule. Failure To Comply Shall Be Ground For Post-disqualification. The Procuring Entity Shall Require The Bidder To Deliver A Product Sample Or Demo To Caraga Regional Hospital Vicinity, Or To Undergo A Site Visit To The Nearest Hospital. Additionally, The Procuring Entity May Have Preferences Regarding How This Hospital Can Find Reliable And Easily Accessible Procedures During The Post-qualification Phase. Consequently, During This Phase, The Bidder Must Always Be Ready To Comply With Any Requirements Or Standards Made By The Procuring Entity. This Procurement Is A Lot Bid. Validity Of The Contract Without Prejudice To The Provision Of Applicable Laws, Rules And Guidelines, The Contract Shall Be Automatically Terminated Under The Following Conditions: A. When The Total Quantity Specified In The Contract Has Been Exhausted; Or B. For Any Justifiable Reason Ground Where The Contract Will Not Redound To The Benefit Of The Government Or There Is Violation Of The Contract. Repeat Order: 1. No Repeat Order For An Item In Contract Being Awarded Shall Be Allowed Until After The Procuring Entity Has Exhausted The Estimated Quantity For The Same Item Specified Therein Or After The Contract Has Expired, Whichever Comes First, And Subject To The Conditions Provided In Section 51 Of Ra 9184 And Its Irr. For This Purpose, For This Purpose, The Repeat Order Shall Be Availed Of Only Within Six (6) Months From The Date Of The Last Final Call-off. 2. In Case Repeat Order Is Allowed And Resorted To, The Twenty-five (25%) Maximum Allowable Quantity Shall Be Based On The Total Quantity Of Awarded Item. General Conditions All Other Rules Governing Contract Implementation And Termination Under Ra 9184 And Its Irr, And Relevant Procurement Policies Shall Be Applicable. Technical Specification And Other Terms Of Reference Are Hereby Posted In Philgeps And Form An Integral Part Of This Invitation To Bid. 2. The Crh Now Invites Bids For The Procurement Of The Above-captioned Project. Delivery Of The Goods Is Required Within The Period Specified Under Section Vi (schedule Of Requirements). Bidders Should Have Completed, Within Five (5) Years From The Date Of Submission And Receipt Of Bids, A Contract Similar To The Project. Section 23.4.1.3. (ra 9184) The Bidder Must Have Completed A Single Contract That Is Similar To This Project, Equivalent To At Least Twenty Five Percent (25%) Of The Abc. Slcc Must Be Within 5 Years From The Submission Of Bids. (based On The Completion Date). Slcc Shall Be The Same Or Similar In Nature, Which Shall Be Determined By The Bac. For Procurement Where The Procuring Entity Has Determined, After The Conduct Of Market Research, That Imposition Of Either (a) Or (b) Will Likely Result To Failure Of Bidding Or Monopoly That Will Defeat The Purpose Of Public Bidding: The Bidder Should Comply With The Following Requirements: A. Completed At Least Two (2) Similar Contracts, The Aggregate Amount Of Which Should Be Equivalent To At Least Fifty Percent (50%) In The Case Of Non-expendable Supplies And Services Or Twenty-five Percent (25%) In The Case Of Expendable Supplies] Of The Abc For This Project; And B. The Largest Of These Similar Contracts Must Be Equivalent To At Least Half Of The Percentage Of The Abc As Required Above. 3. Bidding Will Be Conducted Through Open Competitive Bidding Procedures Using A Nondiscretionary “pass/fail” Criterion As Specified In The 2016 Revised Implementing Rules And Regulations (irr) Of Republic Act (ra) 9184, Otherwise Known As The “government Procurement Reform Act”. Bidding Is Restricted To Filipino Citizens/sole Proprietorships, Partnerships, Or Organizations With At Least Sixty Percent (60%) Interest Or Outstanding Capital Stock Belonging To Citizens Of The Philippines, And To Citizens Or Organizations Of A Country The Laws Or Regulations Of Which Grant Similar Rights Or Privileges To Filipino Citizens, Pursuant To Ra 5183. 4. Interested Bidders May Obtain Further Information From The Bids And Awards Committee (bac) Secretariat, Caraga Regional Hospital, Surigao City And Inspect The Bidding Documents At The Address Given Above During 8:00 Am – 5:00 Pm, Monday To Friday. 5. A Complete Set Of Bidding Documents May Be Acquired By Interested Bidders On November 19, 2024 – December 12, 2024 On Or Before 10:00 A.m. From The Address Above And Upon Payment Of The Applicable Fee For The Bidding Documents, Pursuant To The Latest Guidelines Issued By The Gppb, In The Amount Specified Below: Bidding Schedule Pre-bidding Conference November 29, 2024 At 9:00 O’clock In The Morning Via Zoom Platform Link: Join Zoom Meeting Https://us06web.zoom.us/j/88636391490?pwd=kw2zvribcugbsvxtt6qugrfbmwxjya.1 Meeting Id: 886 3639 1490 Passcode: 058855 Deadline Of Submission Of Bids December 12, 2024 At 10:00 A.m... Via Online And Submit Your Bidding Documents To This Email Address: Crhbac2020@gmail.com . Opening Of Bids December 12, 2024 At 1:00 P.m. Via Zoom Platform. Link: Join Zoom Meeting Https://us06web.zoom.us/j/85358686257?pwd=dcjhbvjlhn3aw6agfokbrlmbhvco3q.1 Meeting Id: 853 5868 6257 Passcode: 715778 Complete Philippine Bidding Documents Please Click The Link Below For The Complete Pbd: Https://drive.google.com/drive/folders/16td2fhwx6aydkwcdi-xujldliwqa1ojr?usp=sharing Amount Of Bidding Documents: ₱ 10,000.00 Lot 1a Clinical Chemistry ₱ 25,000.00 Lot 1b Clinical Chemistry - Glycosylated Hemoglobin (hba1c) Bidders Who Wish To Participate In All Categories Will Be Required To Pay The Amount Of Php 25,000.00 Only It May Also Be Downloaded Free Of Charge From The Website Of The Philippine Government Electronic Procurement System (philgeps) And The Website Of The Procuring Entity, Provided That Bidders Shall Pay The Applicable Fee For The Bidding Documents Not Later Than The Submission Of Their Bids. The Following Phlippine Bidding Documents Can Be Accessed In The Philgeps, To Wit: A. Technical Specification / Terms Of Reference/ List Of Items B. Instruction To Bidders: B.1. Documents To Be Submitted (checklist- This Will Be Discussed During The Pre-bid Conference) B.2. Memorandum Of Undertaking – Provision Thereof Is Strictly Implemented C. Guidelines On The Conduct Of The Electronic Submission And Receipt Of Bids By The Procuring Entity – Caraga Regional Hospital (crh) D. Philippine Bidding Documents 6. The Crh Will Hold A Pre-bid Conference On The Above-mentioned Date, Time And Venue, Which Shall Be Opened To Prospective Bidders. The Pre-bidding Conference And Opening Of Bids Shall Be Conducted Through Videoconferencing, Webinar Or Virtual. Please Send Your Intent To Participate To Our Email Address As Provided Below. 7. Bids Must Be Duly Received By The Bac Secretariat At Via Designated Email On Or Before December 12, 2024 2024 At 10:00 O’clock In The Morning. All Bids Must Be Accompanied By A Bid Security In Any Of The Acceptable Forms And In The Amount Stated In Itb Clause 18. Bid Opening Shall Be On December 12, 2024 At 1:00 O’clock In The Afternoon At The Bac Conference Room, Beside Procurement Office, Caraga Regional Hospital, Rizal Street, Surigao City As Virtual / Electronic Bidding. Bids Will Be Opened In The Presence Of The Bidders’ Representatives Who Choose To Attend At The Address Above. Late Bids Shall Not Be Accepted. 8. Furthermore, The Standard Philippine Bidding Document (pbd) Is Form And Part Of This Invitation In Accordance To Ra 9184 And Other Applicable Laws, Rules And Policy. 9. The Crh Reserves The Right To Reject Any And All Bids, Declare A Failure Of Bidding, Or Not Award The Contract At Any Time Prior To Contract Award In Accordance With Section 41 Of Ra 9184 And Its Irr, Without Thereby Incurring Any Liability To The Affected Bidder Or Bidders. 10. The Opening And Receipt Of Bids Is Strictly Implemented Through Electronic Submission. Given The Covid-19 Pandemic, Procurement Activity Has Been Expedient And One Of This Is The Conduct Of Electronic Submission Of Bids. The Crh Thru The Bids And Awards Committee (bac) Has Submitted Certification, Certified By The Highest Official Managing The Information Technology, Describing The Electronic System Or Procedure To Be Used By The Crh For The Electronic Submission And Receipts Of Bids And A Statement That The Same Is Compliant With The Gppb Resolution No. 12-2020 Requirements. 11. Bidding Documents Shall Be Emailed To This Email Address, With Activated Password To: Crhbac2020@gmail.com. You May Deposit On Line For The Payment Of The Bidding Documents To This Account Below: Bank Name: Land Bank Of The Philippines Account Name: Caraga Regional Hospital-trust Fund Account Number: 0982 -1288 – 70 12. Furthermore, Deposit Slip Shall Be Submitted Via Email To: Crhprocurement.bac@gmail.com. 13. The Procuring Entity Will No Longer Accept Nor Entertain Any Form Of Bids Submission Except Electronic. Failure To Comply Electronic Submission Will Be Immediately Disqualified. Guideline On The Electronic Submission Is Hereby Attached. 14. Please Fill Up The Caraga Regional Hospital Supplier’s Registry To This Link: Https://bit.ly/crh_suppliersregistry 15. For Further Information, Please Inquire To: Bac Secretariat Caraga Regional Hospital. Rizal Street, Surigao City Tel. Nos. (086) 826-1575 Local 194 Direct Line: (086) 826-9058 Mobile Nos. 09850508783 (smart/tnt) 09539212832 (globe/tm) E-mail Address: Crhprocurement.bac@gmail.com Approved By: (sgd) Atty. Ma. Flordelin T. Ensomo, Cpa Attorney Iv Chairman, Bids And Awards Committee