Bureau Of Customs Tender

Description General Specifications 1. The Bureau Of Customs Sub-port Of Mactan Requests The Submission Of Quotations/proposals As Detailed In Annex 1 For The Following: Name Of The Requirement/brief Description : Supply And Delivery Of Sticker Sintra Printable Total Budget : Fifty-eight Thousand Five Hundred Twenty Pesos Only (₱58,520.00) Completion Period : 30 Days Reference : 2024-006mtn Mode Of Procurement : Section 52.1b Small Value Procurement-shopping Date Prepared : February 27, 2024 (revised March 1) 2. All Particulars And Activities Relative To Eligibility Of Suppliers, Evaluation Of Quotations/proposals, Validation, And Award Of Contract Shall Be Governed By 2016 Revised Implementing Rules And Regulations Of Republic Act No. 98184. Activity Schedule Details A. Deadline Of Submission Of Quotations/proposals March 5, 2024 11:00 Am • Online Or Electronic Submission To E-mails: Jennifer.duyogan@customs.gov.ph Victoria.arandillo@customs.gov.ph • Physical Submission Of Hard Copy At The Procurement Section/accounting Section, Bureau Of Customs, Sub-port Of Mactan 3. Please Take Note Of The Following Requirements And Conditions Pertaining To The Printers: Project Site : Bureau Of Customs, Sub-port Of Mactan Exact Address Of Site : Mcia, Lapu-lapu City Period Of Validity Of Quotes : 30 Days Starting From The Deadline Of Quotation Submission In Exception Circumstances, Boc May Request The Vendor To Extend The Validity Of The Quotation Beyond What Has Been Initially Indicated In This Rfq. The Proposal Shall Then Confirm The Extension In Writing, Without Any Modification Whatsoever On The Quotation (sec 28.2). Partial Quotes : Not Permitted Payment Terms / Condition On The Release Of Payment : Within Fifteen To Thirty (15-30) Calendar Days Upon Receipt Of Billing Invoice/statement Of Account And Issuance Of Inspection And Acceptance Report Boc. Payment Shall Be Made Thru Issuance Of Lbp Check. Evaluation Criteria :  Technical Responsiveness/full Compliance To The Minimum Qualification Requirement And Bill Of Quantity And Lowest Price .  Full Acceptance Of The Po/contract General Terms And Conditions Documents To Be Submitted : 1. Duly Accomplished Form As Provided In Annex 2, And In Accordance With Bill Of Quantities In Annex 1; 2. Mayor’s Or Business Permit 3. Notarized Omnibus Sworn Statement (gppb-prescribed Form) 4. Philgeps Registration Certificate (platinum) 5. For Individuals Engaged Under 53.9 Of The 2016 Revised Irr, Only The Bir Certificate Of Registration Shall Be Submitted In Lieu Of Dti Registration And Mayor’s Permit Annexes To This Rfq : • Technical Specifications (annex 1) • Form For Submission Of Quotation (annex 2) • Instructions • General Conditions Of Contract For Services Prepared By: Approved By: Jennifer A. Duyogan Frances Margaret Quitco Procurement Officer Chief, Administrative Section Annex 1 Technical Specifications 1. Project Title Supply And Delivery Of Various Sintra Boards 2. Total Budget The Total Budget For The Project Amounts To ₱58,520.00. Said Budget Is Included In The Office Supplies Budget For Cy 2024. 3. Brief Discussion Why The Goods And Services To Be Procured Are Necessary The Bureau Of Customs Has Updated Its Quality Policy, 5-point Priority Program, Vision And Mission Statements, Header And Format. To Be Updated According To The Current Agency Format, The Following Sintra Boards Are Included In The Supplies Requirements For Cy 2024 To Distributed Among The Different Sections At The Sub-port. Material Description Total Qty End User Sticker Sintra Board, Quality Policy Sm 45cm X 65cm, 3mm Thickness 24 Supply Section Sticker Sintra Board, Quality Policy Boc 45cm X 65cm, 3mm Thickness 24 Supply Section Sticker Sintra Board, 5-point Priority 45cm X 65cm, 3mm Thickness 24 Supply Section Sticker Sintra Board, Mission Vision 45cm X 65cm, 3mm Thickness 24 Supply Section Sticker Sintra Board, Quality Policy Sm 2 X 3 Feet, 3mm Thickness 5 Passenger Service Mepz 1 Supply Section Sticker Sintra Board, Quality Policy Boc 2 X 3 Feet, 3mm Thickness 5 Passenger Service Mepz 1 Supply Section Sticker Sintra Board, 5-point Priority 2 X 3 Feet, 3mm Thickness 5 Passenger Service Mepz 1 Supply Section Sticker Sintra Board, Mission Vision 2 X 3 Feet, 3mm Thickness 5 Passenger Service Mepz 1 Supply Section Tarp Standee 2 X 5 Feet, Spider Standee 6 Ess Boc Logo (30cm Diameter) 2 Mepz Ii 4. Scope Of The Project The Project Includes The Supply And Delivery Of Various Sintra Boards That Will Be Procured Through Small Value Procurement. 5. Detailed Specifications Of The Items, Materials, Equipment/hardware/software, Accessories And/or Services To Be Procured Total Quantity Unit Of Measure Material Number (boc Reference Only) Material Description 96 Pc Board Sintra, 45cm X 65cm, 3mm Thickness 20 Pc Board Sintra, 2 X 3 Feet, 3mm Thickness 6 Pc Spider Standee, 2 X F 2 Pc Boc Logo 30cm Diameter 6. Manpower Requirements The Supplier Must Assign A Point Person Who Will Handle/facilitate The Requests For The Supply And Delivery Of The Goods. Contact Details Of This Point Person Must Be Given To The Procurement Section Upon Commencement Of The Project. 7. Support Service Requirements “not Applicable In This Project” 8. Warranty And After-sales Service Requirements The Supplier Warrants That The Goods Supplied Under The Contract Are New, Unused, Of The Most Recent Or Current Models, And That They Incorporate All Recent Improvements In Design And Materials, Except When The Technical Specifications Required By The Procuring Entity Provides Otherwise. The Supplier Further Warrants That All Goods Supplied Under This Contract Shall Have No Defect, Arising From Design, Materials, Or Workmanship Or From Any Act Or Omission Of The Supplier That May Develop Under Normal Use Of The Supplied Goods In The Conditions Prevailing In The Country Of Final Destination. 9. Clear Statement Of The Required Standards Of Workmanship, Materials And Performance Of The Goods And Services To Be Procured “not Applicable In This Project” 10. Brand And Specifications Of The Existing Items, Materials, Equipment/hardware/software And Accessories, If The Former Is Related To The Goods And Services To Be Procured “not Applicable In This Project” 11. Drawings/plans And Other Necessary Information “not Applicable In This Project” 12. Schedule And Place Of Delivery The Winning Supplier Must Supply And Deliver The Goods To The Supply Section At The Sub-port Of Mactan, Mcia Cargo Access Road, Lapu-lapu City Within 30 Calendar Days After Receipt Of The Purchase Order. 13. Terms Of Payment A. Payment Shall Be Made Upon Completion Of Delivery And Upon Submission Of The Supporting Documents For Payment Processing (e.g., Delivery Receipt, Sales Invoice, Billing Statement, Warranty Certificate If Applicable, And Other Documents Required In This Technical Specifications). B. Payment Shall Be Subject To Applicable Taxes, Auditing And Accounting Rules And Regulations And Existing Rules And Regulations Of Boc Relative To Payment Of Procurement Contracts. 14. Responsibilities Of The End-user Unit During Project Implementation The Supply Section Shall Perform Its Duties And Responsibilities Stated In This Technical Specifications. 15. Penalty For Delay When The Winning Bidder Fails To Satisfactorily Deliver Goods Under The Contract Within The Specified Delivery Schedule, Inclusive Of Duly Granted Time Extensions, If Any, The Supplier Shall Be Liable For Damages For The Delay And Shall Pay Boc Mactan Liquidated Damages, Not By Way Of Penalty, An Amount Equal To One-tenth (1/10) Of One Percent (1%) Of The Cost Of The Delayed Goods Scheduled For Delivery For Every Day Of Delay Until Such Goods Are Finally Delivered And Accepted By Boc Mactan. 16. Documentary Requirements The Supplier Must Comply With The Dbm Gppb Non-policy Matter No. 045-2017 If Applicable. “dbm Gppb Non-policy Matter No. 045-2017, “the Gppb Recently Approved Amendments (effective 5 December 2017) To The Documentary Requirements For Negotiated Procurement Under The Small Value Procurement Modality Per Appendix A, Annex “h” Of The 2016 Revised Irr. Thus, Income Or Business Tax Returns Shall Be Required For Procurement Projects With Approved Budget For The Contract (abc) Above ₱500,000.00 And The Omnibus Sworn Statement Shall Be Required Only For Procurement Projects With Abc Above ₱50,000.00.” The Above-mentioned Documentary Requirement Shall Be Submitted By The Winning Vendor Before The Issuance Of The Notice Of Award (noa) / Purchase Order (po) / Contract. 17. Data Privacy The Winning Bidder/supplier Must Comply With All The Provisions Of Republic Act No. 10173, Known As The “data Privacy Act Of 2012” And Its Implementing Rules And Regulations. 18. Non-disclosure Agreement The Winning Bidder/supplier Shall Protect Confidential Information About Boc Mactan, And To Use It Only For Purposes Of Complying With Its Tasks And Obligations Under The Official Bid Document/contract/purchase Order. It Shall Not Disclose Any Confidential Information About The Boc Mactan Project Or Procurement To A Third Party Without The Consent Of Boc Mactan. “confidential Information” Refers To Information Concerning The Affairs Of The Boc Mactan Which Are Not Available To The Public Which, If Disclosed, May Compromise The Security Of The Bureau. The Winning Bidder/supplier Shall Not Disclose Any Confidential Information Acquired Its Engagement With Boc Mactan Even After The Expiration Or Termination Of The Contract. Important Reminder The Bureau Of Customs, Sub-port Of Mactan (boc Mactan) Warns The Public/bidders Of Unscrupulous Individuals And Groups Posing As Officers/employees Of The Boc Soliciting Money For Alleged Aid For Whatever Purpose. Do Not Give Anything To These Unscrupulous Individuals And Groups. Boc Is Fully Compliant With The No Solicitation And Gift Policy. In This Regard, Boc Officials And Employees Are Prohibited From “directly Or Indirectly Soliciting Gifts, Favors Or Benefits From Stakeholders And Directly Or Indirectly Soliciting, Accepting Or Receiving Any Gift, Favor Or Benefits From Any Party Which May Influence The Performance Of Their Official Functions Or Which May Be Perceived As Influencing Their Past, Present And Future Official Functions. We Thus Enjoin The Cooperation Of The Public/vendors/suppliers To Report These Individuals/groups To Boc Mactan Through The Office Of The Sub-port Collector At 0967-189-7330 Or Boc.mactan@customs.gov.ph.