Bago City Tender

Description Invitation To Submit Sealed Quotation (request For Quotation) Date: November 29, 2024 Quotation No. 2024-84 To All Eligible Hotels/resorts/restaurants Caterers: Please Quote Your Lowest Price Inclusive Of Vat On The Item(s) Listed Below, Subject To The Terms And Conditions Of This Request For Quotation (rfq), And Submit Your Quotation Duly Signed By Your Authorized Representative Not Later Than December 4, 2024, 10:00am At The Bac Secretariat, Bids And Awards Committee Of Deped, Bago City. Upon Receipt Of At Least Three (3) Quotations On Or Before The Submission Deadline, The Bac Shall Open The Quotations. Furthermore, Please Attach A Certified Copy Of The Following Documents In This Issq:  Dbm-procurement Certificate Of Registration (philgeps)  Dti/sec/cda Registration Certificate  Current And Valid Mayor’s Permit  Tentative Menu List For Snacks And Meals (for Catering Services)  Spa Of The Authorized Signatories/representative  Notarized Omnibus Sworn Statement (for Abc Above 50k – Specified To The Project)  Income/business Tax Return (for Abc Above 500k)  The Division Office May Ask/require Other Legal And Technical Documents In Line With This Project For More Information, Please Call Deped, Division Of Bago City Bac Secretariat At 09127069510 C/o Mr. Larvin S. Rafiňan Company Name: Address: Contact No. Name & Signature Of Authorized Representative Procurement Of Food, Venue, And Accommodation During The Conduct Of Navigating The First Year: Essentials For New Teachers On December 16-19, 2024 Approved Budget For The Contract: ₱ 612,000.00 Quantity Unit Agency Specification Bidder’s Supplier’s Specification Unit Cost (php) Total Cost (php) Instructions:  Accomplish This Rfq Correctly And Accurately.  Do Not Alter The Contents Of This Form In Any Way.  All Technical Specifications Are Mandatory. Failure To Comply With Any Of The Mandatory Requirements Will Disqualify Your Quotation. 69 Pax Day 1 – December 16, 2024 Food & Venue Meals: Am Snacks, Lunch, Pm Snacks 10 Pax Day 1 – December 16, 2024 Food & Accommodation Meal: Dinner 10 Pax Day 2 – December 17, 2024 Food Meal: Breakfast 121 Pax Day 2 – December 17, 2024 Food, Venue & Accommodation Meals: Am Snacks, Lunch, Pm Snacks, Dinner 121 Pax Day 3 – December 18, 2024 Food, Venue & Accommodation Meals: Breakfast, Am Snacks, Lunch, Pm Snacks, Dinner 121 Pax Day 4 – December 19, 2024 Food & Venue Meals: Breakfast, Am Snacks, Lunch Pm Snacks Total Arlene E. Yap Phd Chairman – Bids And Awards Committee Department Of Education Division Of Bago City A. Terms And Conditions Venue  It Should Be Not Less Than 20 Kms From Bago City.  It Should Be At The Heart Of The City.  Accessible By Puj.  The Drop-off Area Should Be Few Steps Away From The Building Where The Venue And Accommodation Are Located.  The Accommodation And Training Venue Should Be Within The Same Building.  The Plenary Hall Can Accommodate Up To 90 Participants, Should Be Spacious And Without Distraction At The Center (no Walls/pillars In The Middle).  The Hall Is Well-lighted, Well-ventilated, And Fully Air-conditioned Set At A Normal Room Temperature.  It Is Clean And Well Arranged.  Strong Uninterrupted Internet Connectivity.  Tables For The Twg Members (secretariat And The Medical Team).  Clean Comfort Rooms For Men And Women With Functional Flusher & Bidet.  With Standby Generator If Necessary.  The Same Staff And Waiters/waitresses Will Serve In The Plenary Hall All Throughout The Program.  Tarpaulin Should Be Provided By The Service Provider, Which Will Serve As The Backdrop Affixed At The Center Stage/at The Main Lobby Of The Hotel/venue. The Following Resources Shall Also Be Provided By The Service Provider  2 Audio Jocks  2 Avg And 2 Hdmi Cords.  1 Mixer.  1 Philippine National Flag With Pole And Stand.  1 Podium.  1 Speaker And Sound System.  1 Lcd Projectors With Widescreens.  2 Whiteboards And 5 Or More Non-permanent Markers.  2 Wired And 2 Wireless Microphones With New Batteries. Food  Free-flowing Coffee, Hot Chocolate, And Mineral Water  Fruits In Season Be Served.  Provision Of Food For Participant/s With Food Restriction  Breakfast, Lunch And Dinner Will Be Assisted Buffet While Morning And Afternoon Snacks May Be Served In Plated Style.  With Standby Waiters.  Buffet Tables Must Have Table Skirting.  With Flowing Coffee, Cream And Sugar, Powdered Chocolate For Non-coffee Drinkers And Water Dispenser (hot And Cold) All Throughout The Duration Of The Activity.  Food Has Nutritive Value.  Food Must Be Served On Time. Breakfast – 6:30 A.m. Snacks (a.m.) - 9:30 A.m. Lunch - 12:00 N.n. Snacks (p.m.) - 3:00 P.m. Dinner - 6:00 P.m. Accommodation  Should Have A Water Dispenser Inside The Room Or In The Lobby Or Service Water Upon Request.  Double-triple Sharing With Individual Bed Each.  With Complete Bedding, Towels And Daily Supply Of Toiletries And Water.  It Should Be Air-conditioned Set At Standard Room Temperature.  The Bathroom Should Have Functional Hot And Cold Showers.  With Sufficient Supply Of Water At All Times.  Should Have Bidet.  With Elevators For Pwd/senior Citizens Participants.  Secured Sleeping Quarters. Others  Standby Vehicle And Driver For Emergencies. As May Be Required. 1. Quotation Validity Period 1.1 The Quantity Of Goods Ordered May Be Changed By 10%. 2. Submission Of Quotation 2.1 Quotations Must Be Submitted As Stated In The Rfq:by Hand (in Sealed Envelopes Marked In The Lower Left-hand Corner Of The Envelope “sealed Quotation For (name And Number Of Rfq) To The Contact Person Stated In The Rfq; Or In The Same Manner, Deposited In The Tender Box At The Location Stated In The Rfq; Or By Fax At The Confidential Number For Submission Stated At The Rfq. 2.2 All Sections Of And Rfq Shall Be Filled; Where Section Is Not Applicable, The Letters N/a Shall Mean Not Applicable And The Letters N/q Shall Mean No Quote. 3. Selection And Decision 3.1 Selection Shall Be Based On The Lowest Price Offered, Subject To Technical Conformity, Availability And Timely Delivery. 3.2 The Selection Shall Be Made By Item Or Package/lot As Appropriate. 4. Prices 4.1. Prices Quoted Shall Be Firm And Fixed In The Philippines Peso. 5. Rights Of The Public 5.1 The Purchaser Have The Right To (a) Ask For Clarifications At The Time Of Evaluating Quotations, (b) Split He Contract On Item Basis (c) Reject All Quotations. The Purchaser Shall Not Be Bound To Accept The Lowest Or Any Quotation. Conditions Of Contract 1. Warranty 1.1 The Supplier Warrants That The Goods Shall Conform To The Standards, Specifications And Related Services As Defined By The Purchaser In Its Rfq Subject To Any Alternative Proposal Made By The Supplier In Its Response To The Purchaser’s Rfq. 1.2 The Supplier Undertakes To Make Good, At Its Own Cost And Promptly, Any Deficiency In The Supply Of Goods Items And Related Services. 1.3 The Supplier Warrants That The Goods Item To Be Supplied Are New And Unused And That It Shall Attend Promptly To Any Defect In The Good Items As Per The Warranty Conditioned In Its Offer. 2. Inspection 2.1 The Purchaser Shall Have The Reasonable Time After Delivery Of The Goods To Inspect Them And To Reject And Refuse Acceptance Of Goods Not Conforming To This Purchase Order; Payment For Goods Pursuant To This Purchase Order Shall Not Be Deemed An Acceptance Of Goods. 3. Payment 3.1 The Purchaser Undertakes To Effect Payment Within 30 Days After Supply Of The Goods Items To The Satisfaction Of The Purchaser And Subject To The Supplier Submitting All Required Documents. Final Payment Shall Be Adjusted To Reflect Any Non-compliance. A. Details Of Food Serving B. Quantities Are Guaranteed And Excess Will Be Paid Separately For More Information, Please Call Deped Division Of Bago City Bac Secretariat At 09127069510 C/o Mr. Larvin S. Rafiňan