Baao Water District Tender

Description Rfq No.: 2025-01-008 Date: January 22, 2024 Pr No.: 2024-01-018 To All Eligible Suppliers Please Quote Your Lowest Price Inclusive Of Vat On The Item/s Listed Below, Subject To The Terms And Conditions Of This Rfq, For More Information Please Call 09694179074 Or Email Baaowdbac@gmail.com. Open Quotation Duly Signed By Your Representative May Be Submitted By Mail To Baao Water District, La Medalla, Baao, Camarines Sur Or Email At Baaowdbac@gmail.com. Not Later Than 9:00 A.m Of January 28, 2025. Pr 2025-01-018 Supply And Delivery Of Ict Equipment And Accessories For H1 2025 - 1 Lot Please See Page 2, And 4-10 For Item Descriptions Abc Php 893,926.44 Terms Of Payment: Within Thirty (30) Calendar Days From Date Of Delivery Of Goods Please Sign All Pages Box Maintenance Box (epson L6190) 5 Piece Flash Drive (min: 16gb) 5 Unit Keyboard, Wireless & Bluetooth, Type-c Rechargeable 3 Piece Keyboard, Usb Wired 3 Piece Mouse, Wireless & Bluetooth, Type-c Rechargeable 3 Piece Mouse, Usb Wired 3 Unit Uninterruptible Power Supply (ups), (min: 2000va) 1 Unit Uninterruptible Power Supply (ups), (min: 1000va/600w) 5 Unit Document Scanner (see Attached Technical Specification) 2 Unit External Hdd (min: 1tb) 5 Unit Printer, Ink Tank (see Attached Technical Specification) 16 Unit Laptop, Lightweight (see Attached Technical Specification) 3 Unit Laptop, Mid-range (see Attached Technical Specification) 4 Unit Ms Office (min: Home & Business 2021) 7 Unit Ms Windows (min: 11 Professional 64bit) 1 Unit Printer, Impact Dot Matrix, 24 Pins (see Attached Technical Specification) 3 Pack Security And Protection Software (min: 3 Device 1 Year) 5 Unit Desktop, Mid-range Minimum Requirement: Intel Core I3-14100, Intel B760 Motherboard, 8gb Ddr5 Ram, 512gb M.2 Ssd, Windows 11 Home, Ms Office Home And Student 2021, Tower Desktop With Monitor, Usb Kb And Mouse 1 Terms And Conditions A. Submission Of Requirements Open Quotations And Other Requirements Stated Below Shall Be Submitted To Baao Water District, La Medalla, Baao, Camarines Sur Not Later Than 9:00 A.m Of January 28, 2025. 1. Supplier Shall Fill-in All The Necessary Information. 2. Supplier Should Indicate The Brand Name Of The Product Being Offered. 3. Supplier Shall Submit The Following Documentary Requirements: A. This Request For Quotation Form Duly Signed. Prices Shall Be Quoted In Philippine Peso. B. Philgeps Certificate/registration Number C. Mayor’s Permit/ Business Permit D. Bir Tax Registration Certificate (for Abcs Below 500k)/bir Income/business Tax Return (for Abcs Above 500k) E. Brochure For Technical Specifications Of The Product Being Offered (for Items That Needs Technical Specifications) F. Duly Notarized Omnibus Sworn Statement (for Abcs Above 50k) B. Evaluation Of Quotations Quotations Shall Be Compared And Evaluated On The Basis Of The Following Criteria: 1. Completeness Of Submission 2. Compliance With Technical Specifications 3. Price Bwd Reserves The Right To Post-qualify Any Supplier And/or To Reject Any Or All Submitted Quotations C. Award The Supplier Who Submitted The Lowest Calculated Responsive Quotation Shall Be Awarded The Purchase Order After Evaluation. D. Delivery And Installation 1. Delivery Of Services Shall Be Made Within Fifteen (15) Calendar Days During Office Hours 9:00 Am- 4:00 Pm From Date Of Receipt Of Purchase Order. 2. Deliverables Shall Be Delivered To Baao Water District, La Medalla, Baao, Camarines Sur, Hereto Defined As Project Site, Costs To The Account Of Supplier. E. Instructions 1. Supplier Shall Be Responsible For The Source Of Its Goods/equipment, And Shall Make The Deliveries In Accordance With The Schedule, And Specifications Of The Award Or Purchase Order. Failure Of The Supplier To Comply With This Provision Shall Be Ground For Cancellation Of The Award Or Purchase Order Issued To The Supplier. 2. Supplier Who Accepted A Purchase Order But Failed To Deliver The Required Goods Within The Time Called For In The Purchase Order Shall Be Disqualified From Participating In Bwd Future Procurement Activities. This Is Without Prejudice To The Imposition Of Other Sanctions Prescribed Under R.a. 9184 And It’s Irr-a Against The Supplier. 3. Rejected Deliveries Shall Be Construed As Non-delivery, And Shall Be Replaced By The Supplier Subject To Liquidated Damages For Delayed Deliveries. 4. All Duties, Excise, And Other Taxes, And Revenue Charges Shall Be Paid By The Supplier. 5. All Transactions Are Subject To Withholding Of Credible Value Added Tax And/or Expanded Value Added Tax Per Revenue Regulation(s) Of The Bureau Of Internal Revenue. 6. Tie-breaking Method In The Form Of “draw Lots” Will Use In Case Of Two Or More Suppliers Submitted/offer An Equal Or Same Bid Amount. F. Packaging The Supplier Shall Provide Such Packing Of The Goods Appropriate To Prevent Their Damage Or Deterioration During Transit To The Project Site. G. Inspection 1. All Deliveries By Suppliers Shall Be Subject To Inspection, And Acceptance By The Bwd Inspection Team And The End-user. H. Liquidated Damages A Penalty Of One-tenth Of One Percent (0.001) Of The Total Value Of The Undelivered Goods Shall Be Charged As Liquidated Damages For Every Day Of Delay Of The Delivery Of The Purchased Goods. I. Warranty Warranty Shall Be A Period Of Six (6) Months For Supplies And Materials, And One (1) Year In Case Of Equipment Reckoned From Date Of Acceptance Of The Goods At Project Site. J. Payment Contract Price Shall Be Paid To The Supplier Within Thirty (30) Calendar Days From Date Of Delivery Of Goods At Project Site. All Payments Shall Be For Pick-up By The Supplier At The Bwd Office, Provided However, That If The Supplier Opts To Have The Said Payments Deposited To Its Bank Account, An Original Copy Of The Authority To Deposit Signed By The Authorized Signatory, Including An Instruction That Any Bank Charges Shall Be Automatically Deducted From Its Bank Account Must Be Provided To The Bwd. The Winning Supplier Shall Shoulder The Bank Charges Incurred For Bank-to-bank Transaction In The Release Of Payments For The Goods. Technical Requirement For Document Scanner Product Specifications General Specifications • Offered Brand Must Be Globally Renowned. • Type: Sheet-fed Document Scanner • Color Depth: 24-bit Color, 8-bit Grayscale Scanning Performance • Single-sided Scanning Speed: Up To 26 Pages Per Minute (ppm) • Duplex Scanning Speed: Up To 52 Images Per Minute (ipm) • Daily Duty Cycle: Up To 3,000 Sheets • Optical Resolution: Up To 600 X 600 Dpi • Interpolated Resolution: Up To 1200 X 1200 Dpi Paper Handling • Automatic Document Feeder (adf): 50 Sheets • Media Sizes Supported: • Standard Sizes: A4, Letter, Legal • Other Sizes: Business Cards, Receipts, And Various Custom Sizes • Media Weight Supported: 27 To 413 G/m² Connectivity • Interface: Usb 3.0 • Operating System Compatibility: O Windows (various Versions) Software • File Formats Supported: Pdf, Jpeg, Tiff, And Other Common Formats Physical Specifications • Weight (min): Approximately 4.0 Lbs (1.8 Kg) • Power Consumption: 12 W (operating), 0.4 W (sleep Mode) Environmental Conditions • Operating Temperature: 10 To 35°c (50 To 95°f) • Operating Humidity: 20 To 80% (non-condensing) Power Supply • Type: Ac Adapter • Voltage: 100-240 V, 50-60 Hz Warranty • Limited Warranty: 1 Year Package Contents • Accessories: Ac Adapter, Software Driver (if Any), Operating Manual • Brands Shall Be Engraved/ Embossed/ Printed On The Item • Manufacturer’s Packaging: One (1) Unit Per Box With Warranty Card   Technical Requirement For Printer, Ink Tank Product Specifications Ink System • Single-function Printer • Offered Brand Must Be Globally Renowned. • Ink Tank System With High-capacity Refillable Tanks • Compatible Ink Types: Dye-based • Ink Bottle Colors: Black, Cyan, Magenta, Yellow Print Quality • Maximum Print Resolution (min): Up To 720 X 720 Dpi • Print Speed (iso) (min.): Up To 8.5 Pages Per Minute (ppm) In Black, 4.5 Ppm In Color Media Handling • Supported Paper Sizes (min): A4, A5, A6, B5, Legal, Letter, 4"x6" (photo) • Paper Capacity (min): Up To 50 Sheets (a4 Plain Paper) • Supported Paper Types: Plain Paper, Epson Glossy Photo Paper, Matte Paper Connectivity • Standard Interface: Usb 2.0 Power Consumption • Printing: Approximately 10w • Standby Mode: Approximately 0.6w Warranty • 2 Years Or 20,000 Pages, Whichever Comes First Operating Requirements • Compatible Operating Systems: Windows (various Versions), Macos • Temperature: 10-35°c Operating, 5-40°c Storage • Humidity: 20-80% (no Condensation) Other Features • Compact And Lightweight Design Suitable For Home Or Small Office • Low-cost Per Page, Eco-friendly With Efficient Ink Usage Package Contents • Accessories: Power Cable, Usb Cable, Software Driver (if Any), Operating Manual, Set Of Initial Ink Bottles (black, Cyan, Magenta, Yellow) • Brands Shall Be Engraved/ Embossed/ Printed On The Item • Manufacturer’s Packaging: One (1) Unit Per Box With Warranty Card   Technical Requirement For Laptop, Lightweight Product Specifications • Processor: O Total No. Of Cores (min.): 10 O Total No. Of Threads (min.): 12 O Cache (min.): 12mb O Turbo Frequency (min.): 4.6 Ghz O Newest Or One (1) Series/generation Earlier • Random Access Memory (min.): 16 Gb Ddr4 Upgradable • Total Solid State Drive (ssd) Capacity (min.): 512 Gb Pcle Ssd • Front Camera (min.): 720p (hd Camera); With Privacy Shutter • Weight (max.): 1.9 Kg (including Battery) • Display Screen: O Size (min.): 16.0” Viewable Size O Resolution (min.): 1920 X 1200 (16:10 Aspect Ratio) • Graphics/video Processor (min.): 4 Gb, Integrated • Network Interface (min.): O Wireless Lan: Wi-fi 5 (802.11ac) O Bluetooth: 5.1 Wireless Technology • Standard I/o Ports (min.): O One (1) Usb 3.2 Type A O One (1) Usb 3.2 Type C O One (1) Headphone Jack O One (1) Hdmi 1.4 • Pointing Devise: Manufacturer’s Standard • Color: Silver, Grey Or Black • Battery: O Lithium Ion Battery • Operating System: Latest Proprietary Operating System • Products Should Be Compliant With Energy Stay Version 6.1 (computers) • Accessories (minimum): O One (1) Laptop Bag O One (1) Power Cord O One (1) Power Adaptor (manufacturer’s Standard • Warranty: O One (1) Year Warranty From Authorized Service Centers With Global Repair Coverage. O Supplier Shall Respond Within 24 Hours For Any Technical Assistance/support Telephone Call, E-mail Or Site Visit Upon Verbal/written Notification By The End-user Agency. All Licenses Shall Be Enrolled In The Bwd Microsoft Account, Which Will Be Provided By Baao Water District To The Supplier. Evidence And Verification • Documentary Evidence To Be Submitted During Post-qualification: O Certification From The Manufacturer That The Processor Should Be The Newest Or One (1) Series/generation Earlier O Brochure Or Technical Dossier Or Data Sheet From The Manufacturer  Processor: • Turbo Frequency (min.):4.6 Ghz  Random Access Memory (min.): 16 Gb Ddr4 Upgradable  Total Solid State Drive (ssd) Capacity (min.): 512 Gb Pcle Ssd  Front Camera (min.): 720p (hd Camera); With Privacy Shutter  Graphics/video Processor (min.): 4 Gb, Integrated  Network Interface (min.): • Wireless Lan: Wi-fi 5 (802.11ac) • Bluetooth: 5.1 Wireless Technology  Standard I/o Ports (min.): • One (1) Usb 3.2 Type A • One (1) Usb 3.2 Type C • One (1) Headphone Jack • One (1) Hdmi 1.4  Color: Silver, Grey Or Black  Battery: • Lithium Ion Battery • At Least Six (6) Hours Of Runtime  Operating System: Latest Proprietary Operating System  Products Should Be Compliant With Energy Stay Version 6.1 (computers)  Security Software: Additional Security Features That Can Defend Malicious Software And The Like Upon Beginning Of The Boot Process. O Warranty  One (1) Year Warranty From Authorized Service Centers With Global Repair Coverage.  Supplier Shall Respond Within 24 Hours For Any Technical Assistance/support Telephone Call, E-mail Or Site Visit Upon Verbal/written Notification By The End-user Agency. O Offered Brand Must Be Globally Renowned. O Proof/certification That The Proposed Brand Carries An Ecolabel That Conforms To Iso 14024:2018 (or Latest Version) Or Ecma-370 O The Supplier Shall Supply Ict Equipment That Are Rated Energy Efficient At Least Per Energy Star Version 6.1 (computers). O The Supplier Shall Supply Laptops Where The Availability Of Replacement Batteries And Power Supplies Is Guaranteed For At Least Two (2) Years After End Of Production. • In-house Test: O Visible On/off Buttons/switches For The System Unit. O Weigh The Laptop (including The Battery) Using Any Appropriate Weighing Device. O Test The Functionalities Of All The Input/output Ports, Network Interfaces, Keyboard And Pointing Device O Accessories (minimum):  One (1) Laptop Bag  One (1) Power Cord  One (1) Power Adaptor (manufacturer’s Standard) O Run Cpu-z And Validate The Following:  Processor: (see “cpu” Tab) • No. Of Cores (min.): 10 Cores (see “cores”) • No. Of Threads (min.): 12 Threads (see “threads”) • Cache (min.): 12mb Cache (see “level 3”)  Memory: (see “memory” Tab) • Size (min.): 16gb (see “size”) • Type: Ddr4 (see “type”)  Graphics: 4gb (see “size” Under “graphics” Tab) O Display Screen:  Measure The Display Screen Starting From One Corner Of The Screen’s Viewable Area Up To The Diagonally Opposite Corner Using A Steel Ruler Or Measuring Tape.  Go To Display Settings And Check The Recommended Display Resolution. Packaging • Manufacturer’s Packaging Marking/labeling • Shall Conform With The Minimum Marking And Labeling Requirements Under Article 77 Of Republic Act 7394 (consumer Act Of The Philippines) Whichever Is/are Applicable Among Those Requirements To This Item.   Technical Requirement For Laptop, Mid-range Product Specifications • Processor: O Total No. Of Cores (min.): 6 O Total No. Of Threads (min.): 12 O Cache (min.): 12mb O Turbo Frequency (min.): 4.6 Ghz O Newest Or One (1) Series/generation Earlier • Random Access Memory (min.): 8 Gb Ddr4 • Total Solid State Drive (ssd) Capacity (min.): 512 Gb Pcie Nvme • Front Camera (min.): 720p (hd) • Weight (max.): 1.9 Kg (including Battery) • Display Screen: O Size (min.): 15.6” Viewable Size O Resolution (min.): 1920 X 1200 (full Hd) • Graphics/video Processor (min.): 4 Gb, Integrated • Network Interface (min.): O Wireless Lan: Wi-fi 5 (802.11ac) O Bluetooth: 5.0 Wireless Technology • Standard I/o Ports (min.): O One (1) Usb Type C O One (1) Usb 3.2 Type A O One (1) Headphone Jack O One (1) Hdmi • Pointing Devise: Manufacturer’s Standard • Color: Silver, Grey Or Black • Battery: O Lithium Ion Battery • Operating System: Latest Proprietary Operating System • Products Should Be Compliant With Energy Stay Version 6.1 (computers) • Accessories (minimum): O One (1) Laptop Bag O One (1) Power Cord O One (1) Power Adaptor (manufacturer’s Standard) • Warranty: O One (1) Year Warranty From Authorized Service Centers With Global Repair Coverage. O Supplier Shall Respond Within 24 Hours For Any Technical Assistance/support Telephone Call, E-mail Or Site Visit Upon Verbal/written Notification By The End-user Agency. All Licenses Shall Be Enrolled In The Bwd Microsoft Account, Which Will Be Provided By Baao Water District To The Supplier. Evidence And Verification • Documentary Evidence To Be Submitted During Post-qualification: O Certification From The Manufacturer That The Processor Should Be The Newest Or One (1) Series/generation Earlier O Brochure Or Technical Dossier Or Data Sheet From The Manufacturer  Processor: • Turbo Frequency (min.):4.6 Ghz  Random Access Memory (min.): 8 Gb Ddr4  Total Solid State Drive (ssd) Capacity (min.): 512 Gb Pcie Nvme  Front Camera (min.): 720p (hd)  Graphics/video Processor (min.): 4 Gb, Integrated  Network Interface (min.): • Wireless Lan: Wi-fi 5 (802.11ac) • Bluetooth: 5.0 Wireless Technology  Standard I/o Ports (min.): • One (1) Usb 3.2 Type C • One (1) Usb 3.2 Type A • One (1) Headphone Jack • One (1) Hdmi  Color: Silver, Grey Or Black  Battery: • Lithium Ion Battery  Operating System: Latest Proprietary Operating System  Products Should Be Compliant With Energy Stay Version 6.1 (computers) O Warranty  One (1) Year Warranty From Authorized Service Centers With Global Repair Coverage.  Supplier Shall Respond Within 24 Hours For Any Technical Assistance/support Telephone Call, E-mail Or Site Visit Upon Verbal/written Notification By The End-user Agency. O Offered Brand Must Be Globally Renowned. O Proof/certification That The Proposed Brand Carries An Ecolabel That Conforms To Iso 14024:2018 (or Latest Version) Or Ecma-370 O The Supplier Shall Supply Ict Equipment That Are Rated Energy Efficient At Least Per Energy Star Version 6.1 (computers). O The Supplier Shall Supply Laptops Where The Availability Of Replacement Batteries And Power Supplies Is Guaranteed For At Least Two (2) Years After End Of Production. • In-house Test: O Visible On/off Buttons/switches For The System Unit. O Weigh The Laptop (including The Battery) Using Any Appropriate Weighing Device. O Test The Functionalities Of All The Input/output Ports, Network Interfaces, Keyboard And Pointing Device O Accessories (minimum):  One (1) Laptop Bag  One (1) Power Cord  One (1) Power Adaptor (manufacturer’s Standard O Run Cpu-z And Validate The Following:  Processor: (see “cpu” Tab) • No. Of Cores (min.): 6 Cores (see “cores”) • No. Of Threads (min.): 12 Threads (see “threads”) • Cache (min.): 12mb Cache (see “level 3”)  Memory: (see “memory” Tab) • Size (min.): 8gb (see “size”) • Type: Ddr4 (see “type”)  Graphics: 4gb (see “size” Under “graphics” Tab) O Display Screen:  Measure The Display Screen Starting From One Corner Of The Screen’s Viewable Area Up To The Diagonally Opposite Corner Using A Steel Ruler Or Measuring Tape.  Go To Display Settings And Check The Recommended Display Resolution. Packaging • Manufacturer’s Packaging Marking/labeling • Shall Conform With The Minimum Marking And Labeling Requirements Under Article 77 Of Republic Act 7394 (consumer Act Of The Philippines) Whichever Is/are Applicable Among Those Requirements To This Item.   Technical Requirement For Printer, Impact Dot Matrix, 24 Pins Product Specifications General Specifications • Offered Brand Must Be Globally Renowned. • Printing Technology: 24-pin Dot Matrix Impact Printer • Printing Method: Impact Dot Matrix, 9-pin Wide Format Performance • Print Speed: O High-speed Draft: Up To 347 Characters Per Second (cps) At 10 Cpi O Draft: 260 Cps At 10 Cpi O Letter Quality: 65 Cps At 10 Cpi • Resolution: Up To 240 X 144 Dpi • Copy Capability: Original + 3 Copies (total Of 4 Layers) • Print Head Life: Approx. 400 Million Strokes Per Wire Paper Handling • Paper Feed: Friction Feed (front, Rear, Or Top), Push Tractor Feed (rear), Pull Tractor Feed (front Or Rear) • Paper Types: Continuous Paper, Single-sheet, Multipart Forms • Paper Width: O Continuous Paper: 101.6 Mm To 254 Mm O Single Sheets: 100 Mm To 257 Mm • Maximum Paper Thickness: 0.52 Mm Connectivity • Interfaces: Usb 2.0, Parallel, Serial Memory • Input Buffer: 128 Kb Reliability • Mtbf (mean Time Between Failures): Approx. 10,000 Power-on Hours • Ribbon Life: Approx. 2.5 Million Characters Power • Power Supply: Ac 220-240 V • Power Consumption: Approx. 27w (during Operation) Warranty • Limited Warranty: 1 Year Environmental Compliance • Noise Level: Approx. 53 Db(a) During Operation Features • Compatibility: Esc/p, Ibm Ppds • Emulations: Epson Esc/p, Ibm Ppds Emulation Package Contents • Accessories: Power Cable, Usb Cable, Software Driver (if Any), Operating Manual, Ribbon Cartridge • Brands Shall Be Engraved/ Embossed/ Printed On The Item • Manufacturer’s Packaging: One (1) Unit Per Box