Anti Money Laundering Council Tender

Description Request For Quotation Date:10 May 2024 Rfq No.: 24-031-001 Gentlemen: The Anti-money Laundering Council (amlc), Through Its Bids And Awards Committee (bac), Intends To Procure The One (1) Year Maintenance And Support Of Wireless Ap And Peripherals Through Section 53.9 (negotiated Procurement – Small Value Procurement) Of The 2016 Revised Implementing Rules And Regulations Of Republic Act No. 9184. Please Quote Your Best Offer For The Item/s Described Herein, Subject To The Terms And Conditions And Complete Submission Of Documentary Requirements Provided Under The Attached Terms Of Reference. Submit Your Quotation Duly Signed By You Or Your Duly Authorized Representative Not Later Than The Deadline On 15 May 2024 At 2:00pm. For Any Clarification, You May Email Us At Cmanguba@amlc.gov.ph. Terms Of Reference One (1) Year Maintenance Support Of Wireless Access Points And Peripherals (purchase Request No. 24-031) Brief Description This Project Is For The Procurement Of Preventive Maintenance And Support Services For The Wireless Ap And Peripherals Of The Amlc. The Approved Budget For The Contract (abc) Is Php214,764.80. Instructions To Suppliers Form Of Quotation: Suppliers Are Required To Submit Its Quotation Using The Prescribed Form (see Page 6-8) By The Anti-money Laundering Council (amlc). Documentary Requirements: The Following Documentary Requirements Should Be Submitted At The Time Of The Submission Of The Supplier’s Quotation: • Mayor’s/business Permit (bir Certificate Of Registration For Individual Supplier) • Philgeps Registration Number/certificate • Omnibus Sworn Statement And If Applicable, Original Notarized Secretary’s Certificate In Case Of A Corporation, Partnership, Or Cooperative [use Amlc Prescribed Form] (see Pages 9-12); Or Original Special Power Of Attorney Of All Members Of The Joint Venture Giving Full Power And Authority To Its Officer To Sign The Oss And Do Acts To Represent The Supplier. Submission Of Quotation: Quotations May Be Submitted Through Electronic Mail To: Christine Joy B. Manguba Account Officer Cmanguba@amlc.gov.ph Copy Furnished: Atty. Art Ryan P. Negapatan Head, Bac Secretariat Anegapatan@amlc.gov.ph General Conditions Quotation Price: Supplier’s Quotation Shall Be Inclusive Of All Costs, Applicable Tax, Charges And Other Incidental Expenses, Including, But Not Limited To Notarial Expenses. Quotation Validity Period: Quotations Shall Be Valid For 60 Days From Receipt By The Bac Secretariat. Delivery Period/completion Period/contract Period: The Delivery Period Is Within 5 Calendar Days From Receipt Of Purchase Order. The Subscription Coverage Shall Commence Within 5 Calendar Days From Receipt Of Purchase Order But Not Earlier Than 01 June 2024. Liquidated Damages: • A Delay By The Supplier In The Full Delivery Of The Goods/services Shall Render The Supplier Liable For Liquidated Damages, Which Shall Be Deducted By The Amlc From Each Payment Or Total Contract Price In The Case Of One-time Payment. • Liquidated Damages Shall Be Equal To One-tenth (1/10) Of One Percent (1%) Of The Total Contract Price For Every Day Of Delay. Payment: • Payments Shall Be Made Only Upon The Issuance Of The Inspection And Acceptance Report (iar) By The Inspection And Acceptance Committee (iac) Of The Submitted Service Report Duly Signed And Certified By Itss After Every Scheduled Preventive Maintenance. • No Payment Shall Be Made For Supplies And Materials Not Yet Delivered Or Services Not Yet Rendered. • The Supplier’s Request For Payment Shall Be Made In Writing, Accompanied By An Invoice Describing, As Appropriate, The Goods Delivered And/or Services Performed, And By Documents Submitted Pursuant, And Upon Fulfillment Of Other Obligations Stipulated In These Terms Of Reference. • Payments Shall Be Made Promptly By The Amlc Within Thirty (30) Days From Issuance Of The Iar By The Iac. • The Currency In Which Payment Is To Be Made Shall Be In Philippine Pesos. Warranty: • The Supplier Warrants It Has, And, At All Time During The Term Of The Service, Will Maintain The Requisite Personnel, Competence, Skill And Resources Necessary To Provide The Required Services Under These Terms Of Reference. The Supplier Also Warrant That The Services Shall Be Performed In A Workmanlike Manner And In Compliance With All Applicable Laws And Regulations. The Supplier Further Warrants The Availability Of Service, Service Parts And Maintenance Services, Including Repair Services And Preventative Maintenance, During The Term Of The Service. Additionally, The Supplier Warrants That The Services Rendered Is Fit For The Use For Which It Was Intended. • The Amlc Shall Promptly Notify The Supplier In Writing Of Any Claims Arising Under The Warranty. Upon Receipt Of Such Notice, The Supplier Shall, Within 7 Days And With All Reasonable Speed, Repair Or Replace The Defective Goods Or Parts Thereof, Without Costs To The Amlc. Technical Specifications: Item Specification Units Delivery Schedule 1 One Year Maintenance And Support Of The Following Wireless Ap And Peripherals: Cisco Catalyst 9200l Poe Switch And Dna S/n: Foc25026jbj Cisco Catalyst 9115ax Access Point And Dna S/n: 1. Fjc24481r9r 2. Fjc250426r9 3. Fjc24471dhc 4. Fjc24471e5c 5. Fjc24481r87 6. Fjc24481bnm 7. Fjc24481r9v 8. Fjc24471c61 9. Fjc2504257q 10. Fjc2504259k Catalyst 9800-l Management Controller S/n: Fcl25060053 1 Lot The Delivery Period Is Within 5 Calendar Days From Receipt Of Purchase Order. The Subscription Coverage Shall Commence Within 5 Calendar Days From Receipt Of Purchase Order But Not Earlier Than 01 June 2024. 2 The Supplier Shall Provide Annual Preventive Maintenance Which Includes The Performance Of Routine Maintenance Activities Following The Instructions Provided By The Manufacturer Of The Equipment And Shall Provide Repair Services Necessary To Correct Or Repair Any Malfunction Or Failure Of Any Of The Equipment Covered In This Agreement. Within 5 Calendar Days From Receipt Of Purchase Order 3 Service Level Agreement Is 24x7 On-site Technical Support And Helpdesk Support. One Year Subscription 4 Service Unit/s Shall Be Provided In Case The Unit Is Not Repaired Within 24 Hours From The Time The Service Provider Engineer Arrives On The Site. 5 Bidders Must Submit A Current And Valid Certification From The Product Manufacturer Or Principal Stating That The Bidder Is Authorized To Sell And Provide Technical And Maintenance Support For The Cisco Products As Listed In Item 1. During Bid Proposal Subsmission Other Requirements/conditions (if Any): Submittals During Implementation Stage: • Submission Of Vaccination Id And Antigen Test Results If Required, By The Bangko Sentral Ng Pilipinas To Gain Entry In The Amlc Premises And Shall Be Coordinated With Itss Three (3) Days Before The Intended Service. • The Supplier Shall Submit And Complete The Following Deliverables Within 5 Calendar Days From Receipt Of Purchase Order: O Certificate / Proof Of Entitlement Indicating The Contract Period; O Load The Subscription For Wireless Ap And Peripherals; And O Service Report For The Conduct Of Annual Preventive Maintenance. Suppletory Application Of The Civil Code And The Procurement Law: In The Absence Of Express Provision In These Terms Of Reference, The Mandatory Provisions Of The New Civil Code And The Government Procurement Reform Act Shall Have Suppletory Application In The Contract Between The Amlc And The Winning Supplier. The Purchase Order, Together With The Purchase Request, These Terms Of Reference, Supplier’s Quotation, And Notice Of Award, Shall Constitute The Agreement Between The Amlc And The Winning Supplier To Which The Contract Will Be Awarded.