Ministry Of External Affairs

No. OTT/Prop/885/1/2019 High Commission of India Ottawa TENDER NOTICE Tender No. OTT/Prop/885/1/2019 20th March 2019 Subject: Notice for inviting tenders for supplying and installation of 30KVA Diesel Generator sets and related items. …………… The High Commission of India, Ottawa invites bids under two bid system from registered firms/companies for supplying and installation of automatic and noise-proof 30 KVA Generator sets and related items at the following places: (i) 585, Acacia Avenue, Rockcliffe, Ottawa, K1M 0M5 (ii) 47 Hereford Place, Ottawa, K1Y 3S6 2. The interested firms should submit the bids in two separate sealed covers, super scribed as “Technical Bid” and “Financial Bid”. Both sealed covers should be put in a single enveloped super scribed as “Tender No. OTT/Prop/885/2019 for Supply and Installation of 50 KVA Diesel Generator set” and addressed to “Head of Chancery, HCI, 10 Springfield Road, Ottawa”. The envelope should then be dropped at the Reception of the High Commission of India, Ottawa at the address given below. Please note that tender documents will not be accepted after the expiry of stipulated date and time for the purpose (April 05, till 16:00 hrs) under any circumstances. Interested firms may send their representatives for inspection of the site and ascertain actual scope of work by prior appointment (contact person: Mr. Sanjay Kumar, Assistant Attaché (Property), Tel: 613-7443751/52/53) before submitting sealed bids. Mr. Rakesh Mohan Head of Chancery High Commission of India 10 Springfield Road Ottawa, Ontario-K1M 1C9. 3. The Technical Bids will be opened on April 08, 2019 at 11:00 hrs by a Committee authorized by the Competent Authority of the High Commission. The financial bids of only those bidders, whose Technical Bids are found responsive, shall be opened by the Committee authorized for the purpose. (Rakesh Mohan) Head of Chancery High Commission of India Ottawa. Tel: 613-7443751 Email: hoc.ottawa@mea.gov.in DATES TO REMEMBER SI. No. Events Date 1. Notice Inviting Tenders 20.03.2019 2. Site visit 26.03.2019 (14:30 – 17:30 hrs) 3. Last date of Tender Submission 05.04.2019 – 16:00 hrs 4. Opening of Technical Bids 08.04.2019 - 11:00 hrs 5. Opening of Financial Bids (of only those who qualifies in the minimum eligibility criteria) 08.04.2019-16.00 hrs SECTION I: INVITATION FOR BIDS 1. The High Commission of India, Ottawa invites sealed bids from eligible bidders for supply of Installation of 30 KVA Generator sets as per the following specifications:- Specifications Units Two unit of 30 KVA Generator Diesel Engine with sound attenuated canopy and 100 Amps auto load transfer panel and related items 02 2. Contact information: Mr. Rakesh Mohan Head of Chancery High Commission of India 10 Springfield Road Ottawa, Ontario-K1M 1C9 Email: hoc.ottawa@mea.gov.in, admn.ottawa@mea.gov.in 3. Two bid System: The two bid system will be followed for this tender. In this system, bidder must submit his offer in two separate sealed envelopes as explained below: Envelope No. 1: "Technical Bid" shall contain a. Duly filled Technical Bid with proper seal and signature of authorized person on each page of the bid submitted. b. A copy of Certificate of Incorporation, Partnership Deed / Memorandum and Articles of Association, as applicable. c. The bidder must submit plan/arrangement for installation and warranty services/after sale services to be provided at site. d. Detailed technical specifications make & model, part number and compliance to the Schedule of Requirement for which bid is submitted. e. Other related documents e. g. Trade License etc. Envelope 2: “Financial Bid” shall contain: Price schedule complete in all respects with proper seal and signature of authorized person. Both the technical bid and financial bid envelopes should be s