South Eastern Coalfields Limited

SECTION - 1 INSTRUCTIONS TO BIDDERS 1. SCOPE OF BIDDER 1.1 The South Eastern Coalfields Limited (referred to as Employer in this document) invites bids for the work of deployment of Low Height Continuous Miner Package on hiring basis (as defined in this document and referred to as “the works”) detailed in NIT. 1.2 The successful Bidder will be expected to complete the Work(s) by the Intended Completion Period specified in the Bid document/ Notice. 2. ELIGIBLE BIDDERS 2.1 The Invitation for Bid is open to all Bidders including an individual, proprietorship firm, partnership firm, company registered under Companies Act or joint ventures. The bidders shall be eligible to participate only if they fulfil the qualifying/eligibility criteria specified in e-tender Notice at Clause 6 & 7. All bidders shall provide in their bid (Part-I), Forms of Bid and Qualification Information. 2.2 Joint Venture Company: A Joint Venture Company may undertake the contract. Joint Venture Company shall comply with the following: (i) Documentary evidence (Certificate of registration) of formation of the joint venture company must be included with the bid. (ii) The bid shall include all the information regarding capability, experience as required for a bidder for each partner. For the purpose of eligibility criteria, credentials of the members of a joint venture company will be considered collectively. (iii) A party can be a member in only one Joint Venture company. Bids submitted by other Joint Venture companies including the same party, as member will be rejected. (iv) Separate bid by a member of a Joint Venture company will not be accepted. Joint- Venture / Consortium: Two or three companies/ contractors may jointly undertake Contract / contracts. Each entity will be jointly and severally responsible for completing the task as per the contract. Joint Venture / Consortium details: Name of all partners of a Joint Venture / Consortium (not more than 3): 1. Lead partner 2. Partner 3. Partner Joint Venture /Consortium must comply the following requirements: i) The qualifying criteria parameter e.g. experience, financial resources(of the relevant period) and the equipment/ fleet strength of the individual partners of the JV / CONSORTIUM will be added together and the total criteria should not be less than as spelt out in qualifying/eligibility criteria as specified in e-tender Notice. ii) The formation of joint venture / Consortium or change in the Joint Venture /Consortium character/ partners after submission of the bid and any change in the bidding regarding Joint Venture /Consortium will not be permitted. iii) The bid, and in case of a successful bid - the agreement, shall be signed so as to legally bind all partners jointly and severally and any bid shall be submitted with a copy of the Joint Venture /Consortium Agreement providing the joint and several liabilities with respect to the contract. iv) The pre-qualification of a Joint Venture /Consortium does not necessarily pre-qualify any of its partners individually or as a partner in any other Joint Venture /Consortium or association. In case of dissolution of a Joint Venture /Consortium, each one of the constituent firms may pre- qualify if they meet all the pre-qualification requirements, subject to written approval of the employer. v) The bid submission must include documentary evidence to the relationship between Joint Venture /Consortium partners in the form of JV / Consortium Agreement to legally bind all partners jointly and severally for the proposed agreement which should set out the principles for the constitution, operation, responsibilities regarding work and financial arrangements, participation (percentage share in the total ) and liabilities ( joint and several ) in respect of each and all of the firms in the Joint Venture /Consortium. Such JV / Consortium Agreement must evidence the commitment of