E-procurement or electronic procurement is a process of requisitioning, ordering and purchasing services or goods online. E-procurement is a business-to-business process that uses a supplier’s closed system and is available to registered users only. The Government has started a fair system for acquiring public tenders by adopting the use of eTenders for vendors. The vendors can find these tenders by various government-owned entities via eProcurement portals.
Economy of Haryana
The Haryana state’s exports have shown an impressive surge from ₹ 68,032 cr in 2014 to ₹ 2,45,453 cr in the fiscal year 2022-23. The GSDP of Haryana state has been estimated to be US$140 billion in 2023-24. Haryana contributes 7% of India’s agricultural exports, produces 67% of India’s passenger cars, 50% of the tractors, 60% of India’s motorcycles and 50% of refrigerators. It has 7 operational SEZs and 23 more have formally been approved. As per the data of late 2016, Gurugram is numero uno in the country in IT growth and technological infrastructure and is second is livability, startup ecosystem and innovation.
Eprocurement in Haryana
Etendering in Haryana is done via multiple platforms. Haryana tender are found on the following websites:
Government e-procurement Portals – CPPP (Central Public Procurement Portal) and Haryana state eprocurement portal offer plenty of tenders related to various businesses.
Private Portals – There are tender aggregate websites like BidAssist that publish tenders from all across the country (including Haryana tender) under one roof. Interested vendors can log on to BidAssist and look for tenders relevant to their business by using specific filters like location, cost, timeline of the project and so on.
Newspapers and other Industry Publications – Both national as well as local newspapers publish Haryana tender in their classified sections. One can also look for tenders in Industry Journals, Magazines and Publications, follow the website links given and apply for Haryana tender online.
Advantages of Etendering in Haryana
For Haryana Tender or etendering in Haryana, online portals are the best option as all the transactions are done online through a secured portal. It is cost effective, saves time and is live, so that information on Haryana tender is available to all the vendors together, in real time without any bias. Most importantly, it is transparent and fair to both parties.
Types of Tenders
Open Tenders –
These tenders promote open participation and are accessible to all interested contractors and anybody who fulfils the eligibility criteria can bid for them. They are the most common type of tenders by Government agencies, Private organisations and NGOs. Haryana tender are published on their official websites and other tender aggregate websites like BidAssist.
Limited Tenders –
These tenders are limited to pre-qualified contractors who meet the specific criteria for the project. Also known as Selective Tendering, the tender document shortlists a few vendors beforehand and the offer is sent to only a few selected vendors.
Single Tenders –
These tenders are awarded to pre-selected contractors without open competition. Also known as Negotiation Tendering, this is the most common type of tenders released for construction and engineering works. They are meant for Haryana tender for projects which require specialised services.
Win A Haryana Tender – Make the Cut
Etendering in Haryana will open multiple doors for your businesses. A Haryana tender document, like most others, will includes the following list of documents –
- Notice Inviting Tender
- Instructions for online bid submission
- Annexure-I (General Terms and Conditions)
- Annexure-II (Specification)
- Annexure-III (Technical Bid and Undertaking)
- Declaration
- Annexure-IV (Financial Bid)
A vendor must read the Haryana tender document carefully and only then invest his time on the project. To learn how to apply for Haryana tender, one must consider the following criteria before applying –
Eligibility – Read the criteria mentioned in the Haryana tender documents carefully and make sure that your company meets all qualifications for etendering in Haryana.
Technical Expertise – Demonstrate your technical expertise in the field for etendering in Haryana and include your experience and available resources to execute the project in hand.
Financial Aspect – The submitted quote for Haryana tender should be competitive and realistic based on detailed cost and estimated values.
Bid Security – Submission of the refundable guarantee (Earnest Money Deposit) is mandatory without which your bid will not be considered in the race. It is like a commitment to participate in the process of etendering in Haryana.
Types of Haryana Tender Invitations You Will Come Across
Eprocurement in Haryana is a systematic process. When you begin your quest for Haryana tender and etendering in Haryana, you will come across different types of Haryana tender –
- RFT (Request for Tender) – An RFT is a formal document issued by an organisation to invite interested companies to submit bids for a well-defined project which includes set technical specifications, timelines, and evaluation criteria.
- RFP (Request for Proposal) – The purpose of an RFP is to find potential vendors for a new or undefined project, and seek options and approaches for etendering in Haryana. It only includes the general goals and objectives without detailed specifications.
- RFI (Request for Information) – An RFI is sent to fetch basic information from a supplier and is sent before an RFQ. The RFI seeks details like size of a potential supplier’s operation, number of employees, production lines and units, the type of products they can manufacture, whether they can deliver to a location and so on.
- RFQ (Request for Quote) – The purpose of an RFQ is to obtain specific pricing information from vendors for a well-defined project. The organisation knows exactly what they need and needs quotes to compare pricings and terms from different bidders.
Make your Bid Stand Out
Etendering in Haryana is not rocket science.
Showcase your expertise – The bid submitted for any Haryana tender must be comprehensive showcasing all your expertise and strengths.
Meet the criteria – It should meet all the criteria mentioned in the Haryana tender documents with respect to the given instructions, deadlines and required documentation for the project.
Meet the deadline – The bid documents for any Haryana tender should be submitted well in time adhering to the specified method for submission.
Track Record – One must maintain a good track record of doing quality work with timely completion of projects.
Keep yourself up to date – It is important to keep a tab on all latest Haryana tender by checking the portals regularly.
Seek Professional Assistance – One must consider seeking guidance from tendering experts like BidAssist for Haryana tender by complex projects.
Registering on the Haryana Eprocurement Portal
- Once you sign up for Eprocuremeent in Haryana in the portal using your username, password, you have to link your class 3 DSC (DIgital Signature Certificate) to your account.
- Update your documents like certifications and purchase orders on the profile.
- Look up for relevant Haryana tender and download the tender docs and study them well.
- Fill out the BOQ – name and values without altering any other detail on the template.
- Submit the required bidding docs in the mentioned formats, club docs if need be.
- Submit the bid and click the Freeze Bid button.
- Keep an acknowledgement of submission.
Conclusion
It is important to understand the process of tendering, preparing a bid efficiently, staying up-to-date to take your business a notch higher in this competitive world of Haryana tender and etendering in Haryana. Thoroughness, attention to detail and a commitment to providing quality work are the key elements for winning bids for Haryana Tender and to do well in Eprocurement in Haryana.
You can reach out to the BidAssist’s customer service team at BidAssist support to know how to apply for Haryana tender or Etendering in Haryana or for any assistance in securing a successful Eprocurement in Haryana.