National Buildings Construction Corporation or NBCC (India) Limited is a prominent Government of India Navratna Enterprise, which is involved in a wide range of construction and infrastructural development projects in India. NBCC eprocurement is crucial for engaging expert and experienced contractors and suppliers for these projects. To win an NBCC eprocurement tender, contractors must prepare their bids meticulously as NBCC tendering is a formal process that demands precision and leaves no room for errors. This article aims to discuss some of the commonly made mistakes while applying for NBCC tenders and how one can avoid them.
NBCC Eprocurement Process in Brief
The NBCC eprocurement is a formal process that involves NBCC issuing a tender document that outlines a project’s details and requirements, and the criteria that will be used to evaluate the bidding competitors. An NBCC tender can be categorised into Works Tender, Services Tender and Goods & Supply Tender. Depending on the bidding company’s specialisation, they can apply for an NBCC tender if it aligns with their profile. The bids are evaluated in a fair and transparent manner, and the tender NBCC is then awarded to the most deserving candidate/contractor/bidder.
Things to Avoid While Applying for an NBCC Tender
Choosing a wrong NBCC tender
While looking for a tender on the portal, you have to take care of multiple things. Finding a tender NBCC relevant to your scope of work also necessitates that the company is eligible to bid for the project, has the required resources and that the project will strategically benefit them as well. Choosing a wrong tender NBCC would mean wasting time, effort and money.
Not sticking to the Selection Criteria
Make sure you take into consideration every single eligibility and quality check before applying for a tender NBCC. Address each criterion to avoid getting disqualified in the eprocurement process. For example, NBCC tender portal is very particular about previous experience of the companies. Read the NBCC tender carefully before applying.
Failing to Submit the Required Documents
Contractors often make the mistake of not going through the whole tender announcement carefully on the NBCC tender portal. Read the document and prepare a checklist of everything you need to submit. Collate the documents and certificates as asked, check their validity and submit them in the desired formats. Remember that the documentation requirement for every organisation may slightly vary from one another. Even if you are a seasoned contractor, make sure to go through the specific NBCC tender document as it may ask for additional documents. At the same time, do not go overboard with it. Refrain from including extraneous information in the bid.
Poor Quality of Writing
The information provided in the bid document by a bidder/contractor should be precise. Providing too much information that is irrelevant and ambiguous, and making basic grammatical errors, are some of the most commonly made mistakes. Remember that quality, not quantity, is the key in NBCC eprocurement. Make sure that the information provided aligns with the requirements of the tender NBCC. Another focus should be on highlighting the company’s strengths in the bid document.
Quoting a Wrong Price
Another mistake often seen during NBCC eprocurement is bidders quoting a wrong price. The contractor must read the requirements of the project, analyse their own capabilities and if feasible, should quote a price after a thorough analysis and calculation. Be realistic. The price they quote should be sustainable for their business, and at the same time, it should be value for money for the buyer.
No Room for Delays
You don’t have the option of submitting a bid after the deadline has passed. Late submissions are rejected immediately. When you read a tender document, note the closing date. Prepare your documentation well in advance and keep some time in hand to clarify any doubts, if need be.
Forgetting to pay Tender Fees and EMD
The bidder must pay the tender fee and the EMD timely and submit a proof of the same to the buyer along with their tender application on the NBCC eprocurement portal. Generally, MSMEs are exempted from paying the EMD. In that case, do not forget to submit your Udyam registration number or Udyam certificate to avail the benefit.
Not Seeking Professional Guidance when Required
NBCC eprocurement can be a lengthy and complex process for some companies, especially the ones newer in the field. Getting professional guidance or assistance from reliable websites like BidAssist can help you navigate the NBCC tender portal with ease. Professional assistance can not only help you look for a relevant tender NBCC, but also helps you gather documents and analyse your eligibility before bidding for it.
Also Read: Your Guide to NBCC Tendering — Registration, Login and Application
5 Ways to Boost the Quality of your NBCC Tender Response
- Learn the Tendering Process
Familiarise yourself with the NBCC tender portal and every step of the tendering process. It is important in order to submit high-quality compelling bids.
- Understand the Project Well
Once you choose a project to bid for, understand its objectives and tailor your response to meet all its requirements.
- Demonstrate why you Deserve to Win the Bid
Highlight your technical and financial advantages and how they are well-suited for the project. Demonstrate your strengths and how your offer can be beneficial to the buyer.
- Back your Claims with Evidence
Fetching evidence to support your claims in the form of case studies and previous experiences can help prove the efficacy of your solution to the project and make your bid more competitive among others.
NBCC Tender Search With BidAssist
BidAssist has over 44 million tenders in its database. It sources these tenders from over 50,000 sources globally. BidAssist also has the largest database in the country. The content database it offers is more than double the size of other leading tender aggregate platforms. Find all the tenders published on NBCC eprocurement portal or CPPP under one roof, only on BidAssist. You don’t need to wait for newspaper advertisements either. For further updates, all you need to do is to “follow” the tender NBCC. Once you follow it, you will start getting notifications on all the updates about the NBCC eprocurement tender; be it the change of dates, corrigenda, result declaration w.r.t technical qualifications and of course, the final result declaration.