How to Get an OEM Certificate for GEM: Step-by-Step Process

In the world of government procurement, sellers often come across the term “OEM Certificate”. An OEM authorization certificate is necessary if you are a manufacturer and want to sell to the government through the GEM portal.

But the main questions are:
1. How to Get an OEM Certificate for GEM?
2. Does Every Seller Need This Certificate?
3. Which Documents are Required?

Let’s answer them and walk you through the process for the OEM certificate for GEM.

What is an OEM Certificate for GEM?

OEM stands for Original equipment manufacturer. It is that organization that designs, manufactures and launches the products for the first time in the market. Many buyers on GeM want those sellers who manufacture the products themselves. To verify this OEM authorization certificate in GeM is used.

Why is an OEM Certificate Required?

The following are the main reasons why an OEM certificate for GEM is required by the buyer:

• Authenticity: To verify the authenticity of the products against duplicate or low quality products.
• Service/support reliability: Only manufacturers and authorized partners are reliable service and warranty partners.
• Eligibility for special tenders: Some tenders are reserved for OEM & authorized partners.
• Trust building for buyers: Buyers give more priority to OEM verified sellers.

Thus, if you are a manufacturer or an official partner, then an OEM authorization certificate is essential for you.

Who Can Obtain an OEM Certificate for GEM?

Only sellers on GeM who come under the following category can obtain an OEM certificate:

1. Original manufacturer
2. Brand Owner
3. Authorized distributors (with Proof)
4. Importers (for international brands)

It is important to note that resellers or traders who are not authorized from the manufacturers cannot obtain this certificate.

Step by Step Process to Get OEM Authorization Certificate in GEM

Step 1: Create a seller account on GeM
If you haven’t completed seller registration on GeM, then go to
1. Go to gem.gov.in
2. Register yourself as “Seller”
3. Complete KYC using your PAN, GST, bank details, and business documents

To get an OEM certificate, it is important that your seller profile is active.

Step 2: Register Your Brand
Now, you have to register your brand on GeM:
1. Login to your seller account
2. Click on your profile – My account
3. Scroll down to the bottom and click on “My actions”
4. To request an OEM certificate, click on “OEM Panel”
5. You can also register your brand if it is not already registered on GeM

Step 3: Fill details in the OEM Panel
1. Name of the brand
2. Product category
3. Select “Manufacturer” or “authorized partner”
4. Manufacturing location

Step 4: Upload the required documents
1. Manufacturing proof
2. Trademark certificate
3. Authorization letter (if you are an authorized seller or distributor)
4. Product Brochure/ Technical specs
5. PAN, GSTIN, Address proof
6. Import License ( If selling foreign brand )

Upload all documents in PDF or JPEG format.

Step 5: Submit and wait for approval
1. Click on the “Submit” button
2. Wait for 7 – 15 days
3. If everything is alright, then your OEM certification will be approved

After the approval, your brand will show as “OEM Verified” on GeM. If there is some discrepancy in the documents, you can be asked for clarification or the request can be rejected.

What are the Benefits of OEM Status?

1. It increases your visibility
2. You become eligible for “Restricted tenders”
3. Enhances buyer’s trust
4. Separates from duplicate sellers
5. Makes your brand stronger

How to Renew or Update OEM Certificate for GEM?

The OEM certificate is not valid for perpetuity. You need to update or renew it from time to time You have to update or renew in the following scenarios:

1. Change in the ownership or address of the company
2. Change/ Modification in the name or category of the brand
3. Request by GeM for regular renewal

Mistakes to Avoid in OEM Certification

1. Uploading fake or incomplete documents
2. Not providing branding and manufacturing proof
3. Trying to sell other brands without authorization
4. Signature or expiry date missing in the “Authorization letter”
5. Mismatched details in profile

If GeM comes to a conclusion that you have obtained GEM OEM certificate by providing false information, not by mistake but intentionally, then your account could be blacklisted.

OEM Certificate Vs Reseller Authorization

Final Thoughts

A GEM OEM certificate is not just another procedural document. It plays a significant role in building credibility, brand value, and tender success. If you are a manufacturer, importer, or authorized distributor, then it is highly recommended to start bidding to obtain an OEM certificate for GEM. Not only will it increase the number of tenders you can participate in but also help you win better deals and long-term government contracts. BidAssist is a PAN India tender aggregation platform that gives you regular notifications of relevant business opportunities that match your opportunity mapping criteria. We also provide support for queries related to GEM OEM certificate issuance so that you can only focus on the most important tasks of government procurement.

FAQs: OEM Certificate for GEM

Q1: What is an OEM Certificate?
A: It is proof that you are the original manufacturer or authorized seller of a brand.

Q2: Does every seller need an OEM certificate?
A: No, It is needed only for the manufacturer or authorized partners of the brand.

Q3: How many days does it take to get an OEM Certificate?
A: Usually, you can get it in 7 to 15 days.

Q4: What if the OEM certificate gets rejected?
A: A reason and clarification will be provided to you. You can correct the application and submit it again.

Q5: Does OEM status help in winning the tenders?
A: Yes, it increases the buyer’s trust and you become eligible for a larger set of tenders.