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NTPC Limited (AGOVERNMENT OF INDIA ENTERPRISE) KAHALGAON SUPER THERMAL POWER STATION KAHALGAON- 813214, BHAGALPUR [BIHAR] PHONE: 06429-2260711226248/226323. FAX: 06429-2266441226281/226248 SPECIAL PURCHASE CONDITION/INSTRUCTIONS Bidders are requested to read the following instructions carefully before submission of Bid- 1. Earnest Money Deposit (EMD): Bidder must submit their offer along with requisite EMD, as indicated in the Tender Enquiry, in any of the following forms: a) Pay Order I Cross Demand Draft I Banker's cheque in drawn in favour of NTPC Limited and preferably drawn on (a) SBI- CSTPPA Branch, Kahalgaon, Branch Code – 6949 or (b) on Allahabad Bank, NTPC Township Branch, Kahalgaon, Branch Code- 0211932. If the instrument is drawn on banks other than the above mentioned two banks then collection charge will be deducted during refund of EMD. b) Bank Guarantee (BG) from a Nationalized Bank I other Banks (as per NTPC approved list) and BG should be submitted as per the standard proforma of NTPC. BG should be irrevocable and should be operative till the validity of the offer plus invocation period of 3 months. BG should be submitted on the non judicial stamp paper value of which will be as applicable in Bihar or as applicable in the State in which the BG is executed, whichever is greater. The BG should be on a non-judicial stamp paper of Rs. 1000/- as per stamp act prevailing in the state(s) where the BG is submitted or is to be acted upon or the rate prevailing in the state where the BG is executed whichever is Higher. c) BG will not be accepted if the EMD value is upto Rs.20, 000/-. d) EMD exemption to MSEs will be given as per clause 2.1 of General Purchase Conditions. e) All Micro & Small Enterprises (MSEs) who are having Udyog Aadhaar Memorandum shall be given all the benefits available under Procurement Policy for MSEs Order 2012. f) If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected. g) Offers not accompanied with EMD (or not accompanied with the proof of eligibility towards exemption of EMD as stated at 1c) above) shall be rejected. h) The earnest money will be liable for forfeiture i) on revocation of tender before the expiry of validity of the Bid or ii) on failure of execution of Purchase Order placed in cognizance of the Bid. 2. BENEFITS TO MSEs: As per clause 2.1 of General Purchase Conditions. 3. Submission of Bid Security (EMD)/NSIC or any other valid document seeking exemption of Bid Security: The Bid Security should preferably be sent by Registered Post/ speed post. Intending bidders are advised to post their Bid Security well in advance so as to reach us before due date & time of bid opening. Otherwise their bids shall be rejected. In case of MSEs having Udyog Aadhaar Memorandum / NSIC certificates seeking for exemption for Tender Fee/ EMD, the valid MSE / NSIC Certificate copy should be uploaded in GePNIC Portal at appropriate place may send a copy through e-mail/ speed post/ courier before bid opening Date & Time for information to NTPC. This will supersede any clauses regarding Bid Security/EMD submission deadline mentioned anywhere else in the bid document /system. 4. Submission of Price Bid: The Bid to be submitted considering the following points to be noted by the bidders while quoting: I. Freight a) Vendor should quote on FOR destination (NTPC Stores Kahalgaon) basis, clearly indicating freight component separately (excluding transit insurance). For transit insurance, please refer clause 9. b) Otherwise, Freight Charges will be loaded for evaluation of the bids as shown below: Freight upto 300 Kms: @2% 301 Km to 500 Km: @3% 501 Km to 1000 Km: @4% Above 1001 Kms: @5%. However, in case of supplies of material is on weight basis e.g. Bulk chemicals, steel etc or voluminous materials, the loading on the basis of the actual freight as per transportation contract shall be done.

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