Tourism Department Tender
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Tourism Department - DOT Tender
Other Consultancy Services
Consultancy Services
Civil And Architectural Services
Eprocure
Opening Date16 Mar 2024
Closing Date30 Mar 2024
Tender AmountRefer Documents
Costs
EMD
₹ 1,00,000Document Cost
₹ 1,000Tender Fee
Refer Documents
Summary
Rfq For Conceptualizing, Designing, Execution Of Assam Tourism Mart
Description
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Contact
Tender Id
2024_DOT_37319_1Tender No
ATDC/3630/2024/5251 dt. 04.03.2024Tender Authority
Tourism Department ViewPurchaser Address
-Website
http://http://tourism.gov.in/
GEM & Bid Advisory Services
Get portal registration, tender bidding, product/service listing or vendor/MSME certification services at a nominal cost
Documents
BOQ Items
Pavilions for international participants/other sponsorors with octonorm structure, fascia, carpet, branding, furniture, dustbin, lights and 15/5 Amp plug point Size – 194 sq ft
15
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Exhibition Stalls with octonorm structure, fascia, carpet, furniture, dustbin, lights and 15/5 Amp plug point, Size – 97 sq ft
100
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B2B Meet/Seminar Halls
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B2B Meet/Seminar Halls with dice, seating with LED, Riser, Podium, Carpet, Sound, Light, Internet Connectivity, view monitors etc. Capacity - 50
2
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Refreshments, Lunch and Dinner at AATF
-
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Tea and Snacks for Delegates, Guests, Officials, Tour Operators and Exhibitors
500
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Lunch for Delegates, Guests, Officials, Tour Operators and Exhibitors
500
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Dinner for Delegates, Guests, Officials, Tour Operators and Exhibitors
500
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High Tea for VVIPS
50
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Cultural Stage
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Stage – 32 x 20 x 3 ft, Platform, Skirting, Carpet, Staircase, Greenroom, Sound, Light, LED
1
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Cultural Performance & Anchor/Host
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Folk Dance Troupes Fees
5
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Folk Dance Troupes Travel & Food
50
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Anchor/Host for B2B Meets and Seminars
2
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Anchor Host for Cultural Stage
1
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Documentation
-
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Videography for short clips and aftermovie
4
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Drone
1
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Photography
6
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Promo Video and Aftermovie
2
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Registration
1
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Pagoda
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Registration counter Dual desk
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Registration backdrop
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Q - Manager
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Carpeting
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Poted Plant
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Store Room
-
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Branding & Printing
-
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Branding (Including printing framing fitting and mounting with wooden frame)
7500
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Indoor & Outdoor Lights
3
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Panel board
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LED Metal
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Cabling
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Main Line
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Silent DG Gensets
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125 KVA
2
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62.5 KVA
2
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Fuel (Diesel) Set up and event days
2000
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Inauguration/Cultural Set Up
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Wooden Chair
8
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Inauguration Lamp
1
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Flower Décor
1
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Sofa Leather 2 Seater
10
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Banquet Chair with cover
500
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Podium with branding
2
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Coffee table
8
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Live Set Up
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Multicam Live Stream Set Up, Video Mixer, Online, Editor, Switcher, Sound Controller, Black magic Card etc
2
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Dining Area Set Up
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Grass Carpeting
8000
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Round Table with frill
50
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Buffee Table with frill
20
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Security Equipments
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Metal Detector
4
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Staff to monitor Metal Detectors
4
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CCTVs (50 Cameras)
50
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Monitors LED 32 inch [for CCTV Cameras]
3
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Recording DVR [ For CCTV Cameras]
3
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Security Personnel
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Security Supervisors (2 male and 2 female) (9:00 am to 9:00 pm)
4
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Security Guards
40
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• 30 Guards (9 am to 9 pm) and
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• 10 Guards (9 pm to 9 am)
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(The Event Management Agency should ensure that security agency should have the valid license/documents i.e. license from Home Dept. prescribed by the authorities. If any clause of labour law is violated, or any criteria is not fulfilled, the penalty will be borne by the Event Management Agency. ATDC will not be responsible for any lapses.)
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Fire planning with 10 trained staff (Fire Extinguishers, necessary equipments as per plan and approval of the fire authority).
1
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Public Address System, Help Desk & Medical Desk
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Public Address System (should be audible in the entire fair area) for making important announcement etc.
1
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Health Desk with all basic amenities like Wheel Chair-1, Chair-5, Table-2 Oximeter-2, Thermal Scanner-2, BP Check-1 etc. (Note: A stall will be provided inside Hall for making Health Desk)
1
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Trained Nursing Staff -1 male & 1 Female (Time: 9 AM to 7 PM) (To check BP, Oxygen Level)
2
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Ambulance with basic life support along with two Staffs (Time:9 AM to 8 PM)
1
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Media Handling:
3
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Media Planning: Print Media (Designing part only), Social Media, Electronic Media, Press Meets, Press Conference etc. The following task will have to be covered:
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Press Conference/Press Meet -2, Minimum 10 write ups every day on social media (Facebook, Instagram, Whatsapp groups etc.)
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Press Release Every Day, Publicity on different You tube channels minimum 2 per day.
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Arrangement of visits of influencers and bloggers minimum 2-3
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Creation of a Radio Jingle and interviews of dignitaries,
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SMS of events (5000 per day),
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e-mailsto tourism stake holders association every day.
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(Note: Event Management Agency will have to set up a Media Desk with minimum three qualified staff members having the background of journalism/print media/electronic media and Social Media)
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(The above work will be monitored by a Committee of officials of & ATDC and the payment will be made based on recommendations of this Committee. So
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Event Management Agency will have to produce all documentary evidence/electronic evidence of publicity to the Committee).
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Insurance
1
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Third Party insurance of entire Assam Tourism Mart pavilion (all components, all necessary risks associated with similar events).
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Under no circumstances will the ATDC be liable to claims or challenges by the bidder before, during or after the event in relation to any mis-happening Associated with the Assam Tourism Mart arrangements.
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