Public Works Department Tender

SCOPE OF WORK:- 1. The Scope of maintenance of electrical installation includes Routine, Preventive and Corrective Maintenance of L.T. Distribution lines to each floor of all the buildings/ blocks, entire wirings, BDB, PDB, VTPN, LT panels, Feeder Pillar Box, power & distribution cables, fittings & fixtures, Switch Boards, Power and Computer Points, Power outlet of all sorts of Air-conditioning Systems,resetting/ Switching off of Fire detection system during normal operation/ malfunctioning etc., Operation, configuration & repair / replacement of Timers for AC / Compound light, Compound Lighting including high mast, all glow sign and metal sign boards in the campus, Electrical Installations/ distribution up to Switch Board/ Panel of Lift Machine Room & Pump Room and / or Kiosk of Pump for Water Supply system, in the premises of above mentioned site.

2. Cleaning & checking of all the fittings & fixtures, Panels, TPN & SPN DBs, SFUs & other Electrical Installations, as well as the Compound Light installations in a regular interval to keep them in a tip-top condition at the cost of the agency and the same must be recorded in log book. 3. The checking & repairing of the different types of light fittings, ceiling fans, exhaust fans etc. has to be done by the agency at his own cost (except rewinding of ceiling fans and exhaust fans) including dismantling and re-fixing of the same. (Major materials to be supplied by department). Especially, all the ceiling fans of entire worksite are to be inspected, at least once in 3(three) Months, in respect of Split Pin, Jam nut etc. to prevent unwanted falling of Ceiling Fans, failing which responsibility will be fixed up upon the agency. Split Pin, once taken out from the installation should not be re-used under any circumstances. Required number of Split Pin and Jam nut should be provided by the agency at their own cost. Building wise Fan register should be maintained as per Performa provided by the department, wherein each and every details of checking, replacement of spares, repairing etc. should be recorded against individual fan and every record should be signed by the attending Electrician / responsible person of the agency, duly countersigned by the concerned J.E. and A.E.

4. Measuring of various electrical parameters e.g. Current, Voltage, Temperature of different L.T. panel board, BDBs, Main switches etc., test of Insulation Resistance, Earth Resistance etc. are to be carried out every month and test results are to be recorded in Log book (preventive maintenance). Thermal Imaging Scanner should be used for measuring temperature of electrical equipment regularly to find out any abnormalities and printout of thermal image with date and time stamp should be provided to the concerned J.E. and A.E. In case, any abnormal reading is noticed, the same should be rectified/set right immediately by taking prompt, appropriate & effective measures/actions in consultation with concerned AE&JE. Thermal image should also be taken after rectification. The engaged agency will supervision overall maintenance works and examine Logbooks for any abnormality and sign the Logbook accordingly 5. Switching On/Off of the common service lighting e.g. compound, corridors, staircases etc. and AC machines, Light, Fan etc in closed room like Library, Store, OPD, OT or these are not run beyond Office hours or off day will be the responsibility of the agency. 6.Cleaning of Sub-station rooms,LT Panel rooms,operation of HT switch gear & resetting the protective rekeys in case of any fault occurred will be the responsoibilty by the agency . 7. Operation of DG sets& checking and maintenance of AMF panel, Checking of Battery, checking of fuel level of DG Set, Lubricating oil etc, carrying & pouring of Fuel if necessary and maintaining separate log book for DG Set as per given Proforma. For Operation of DG Sets, experienced and skilled operator should be provided

8.Test run of all the DG Sets should be done at the rate 10/ 15 minutes Off/ On load, as per direction of concerned Assistant Engineer, once in a month. For every operation including test run, entry should be made at the respective Log Book, mentioning Time of Start, Time of Stop, Current, Voltage, Frequency, Oil level at the time of start and stop etc. under signature of DG Set operator countersigned by Company’s responsible person and concerned AE/JE.

TERMS & CONDITIONS:- 1. The agency has to depute manpower as directed by the EIC carrying out the maintenance work smoothly with due regard to the safety. Category of Staff:- i)Skilled Electrician -- 03 (Three) Nos iii) Unskilled Personnel/Helper --- 03 (Three) Nos.

2. The Maintenance Personnel, deputed by the agency having valid Voter Identity/ Adhaar Card and should possess valid Workman Permit/ License, as mentioned below, issued by Directorate of Electricity, Govt. of West Bengal. Category of Maintenance Personnel Mandatory Requirement a. Skilled Electrician Having Electrical/ Workman Permit i(b), ii & iv issued by Directorate of Electricity, West Bengal. b. Semi-Skilled Electrician Workman Permit i(b) and (ii) issued by Directorate of Electricity, West Bengal. c. Un-skilled Personnel/ Helper Basic knowledge of Electrical works. Also the Superviser of the company should have valid SCC Parts 1,2,,4,5,6A,7A,7B ,11&12 .

3. Agency must have to submit mandatorily the list of staff mentioning their Name, contact Mobile No., category, along with photo copy Valid Workman Permit, proper identity and address proof etc, in writing to the concerned JE & AE before commencing the work. All the photocopy should be attested and authenticated by the Agency. 4) The agency will issue a photo Identity Card, duly signed by the agency and countersigned by the concerned JE / AE to all the Maintenance Staffs deployed including substitutes.They should always carry the said Photo Identity Card while on duty. The agency should also submit one copy of the said Identity Cards to the JE. 5) The agency will maintain shift wise attendance register at call center to record the attendance of the staffs on duty which will be authenticated/ verified by the concerned Junior Engineer/ Officer- in-charge.

6) The agency shall have to prepare a Duty Roster of the Maintenance Staffs at the beginning of every month, or as directed from time to time. A copy of the said Duty Roster, duly signed by all staffs, should be submitted to the concerned JE and one copy should be available at the call centre. 7)The agency will have to provide proper uniform for his maintenance staff at his own cost and clour of the dress will be decided by the EIC. No staff will be allowed for performing duty without proper uniform. 8) The agency, and all the electricians deputed at worksite must have Mobile Nos. and the same should be intimated to the E.I.C., A.E. & J.E concerned, in writing. The telephone call should be responded without delay.

9) The agency has to provide one GPS activated smart phone dedicated for call center. The cost of the handset and running cost i.e. phone bills have to be borne by the agency. No claim of payment against any telephone bill will be entertained by this department. 10) The agency should have a close watch on the attendance of the Maintenance Staffs. In case of absence of any Maintenance Staffs, the agency shall have to arrange for suitable alternative within an Hour, failing which, the charges for that day will be deducted from the bill of the agency on pro-rata basis.The Executive Engineer,Electrical Constrution Division , P.W.D. reserves the right to terminate the contract in case of absence of Maintenance Staffs for more than three consecutive days, without showing further reason.

11) In case of any Accident and or physical illness of the staffs of the agency, while on duty, no claim will be entertained by this department and all responsibilities thereof should be shouldered by the agency only. Minimum wages as per existing Labor Act should be paid to the Electrician(s) and Helper(s) 12) The agency shall have to provide 500V Megger, Digital Multi meter, Earth tester and all other requisite tools and tackles sufficient for checking, testing and recording of health of all electrical installations. Other tools & tackles e.g. Crimping Machine, Line Tester, Screw Driver, Pliers, Stripper, Sockets of some common sizes etc. should also be available at site, in sufficient quantities, free of cost, under disposal of their maintenance staff.Deployed employee by the agency should have sufficient knowledge to operate The Thermal imaging Scanner or to be used by the direction of Assistant Engineer/ Junior Engineer. 13) The space for sitting accommodation for the staffs of the agency inside worksite premises will be provided by the competent authority.

14) All the maintenance staff of the contractor should have proper & constant vigilance and check that, there is no sign of heating-up, burning smell, discoloration or sparking at any of BDBs, panel boards, rising main etc. due to overloading or loose termination. Care should be taken to check any highly unbalance in loading at any point. 15) In case of power failure or development of any unfavorable situation the agency will have to communicate with the concerned Power Supply Company authority and extend help or cooperation to said authority in restoration of power supply. Meanwhile the agency will have to operate the switching mechanisms of interconnections among available sources at suitable locations to maintain power supplies at important locations by monitoring and/ or restricting electrical loads in consultation with the concerned Junior Engineers & Assistant Engineer. 16) Routine checking and preventive maintenance and breakdown maintenance of the electrical installations has to be carried out by the agency maintaining a register under signature of respective Junior Engineer and Assistant Engineer with a view to ensure uninterrupted power supply within worksite campus.

17) Materials required as replacement during maintenance of electrical installations e.g. Lamps, SFUs, SPNDB, TPNDB, Cables etc. will be supplied by the Department for which requisition of Materials, signed by the authorized representative of the agency, should be submitted to the concerned JE (Electrical) well in advance. A separate material stock register should be maintained by the agency where entries related to Issue, Consumption & present stock position of Materials should be made. However auxiliary items like fuse wires, screws, nuts, bolts, washers, insulating tape, Split pins of Ceiling Fans, dusters etc. will have to be supplied by the agency at his/ their own expense. 18) The agency shall have to deposit all dismantled unserviceable materials such as fused lamps, defective condensers, starters, and timers, MCBs etc. to the concerned Section Office or any other locations within worksite premises by the agency by its own laborers / arrangements / tools and tackles as per the direction of the Assistant Engineer/ JE concerned. Fresh materials will be issued against respective defective materials. No materials should be taken out of the maintenance site without the permission and necessary challan of the site-in-charge/JE

19) Any major shut down or fault should be brought to the notice of JE/AE immediately in writing and over telephone for further course of action. The agency will also have to attend emergency calls immediately at the site with staff, tools etc. on demand.

20) In case of any breakdown caused by cable fault etc., if situation demands the agency will have to restore the power supply temporarily either with the materials available with this department or arranging the same temporarily and safely at his own cost till completion of original restoration work. 21) Building wise Log book is to be maintained for Preventive Maintenance & Cleaning and Corrective Maintenance of Electrical equipment except Fan as per direction of E.I.C. Separate Building wise Register is to be maintained for Ceiling Fans. The daily record of the Log book is to be signed by the responsible person and verified & signed by concerned JE & AE and photocopy of the same should be sent to the Executive Engineer concerned through proper channel at the time of submission of bills. The Logbooks should be available at Call center and should be produced on demand.

21) The agency should be responsible for any damage in the installation due to mishandling or mal- operation by its staff and shall be liable for rectification / replacement, as the case may be, of the damaged installation/ equipment within time frame to be fixed by concerned A.E., failing which the said rectification/ replacement of affected equipment/ installation would be executed by external agency and the cost thereof would be recovered from the bill and the accused staff should be replaced immediately. 22) Bills should be submitted quarterly with the certification of satisfactory performance of the concerned JE and AE. Photocopy of Logbook and Attendance Register should also accompany the Bill. Payment should be made as per PWD norms.

23) Any fault of electrical installations starting from LT supply end (except the installations of Power Supply Company) to light, fan, call bell, plug points etc. i.e. LT cables and all sub-panels, distribution boards, main switches, earthing attachments, compound lights etc. has to be detected, attended and restored by the agency by its own man power with the help of the materials(cables, main switches, DBs, wires, HRC fuses etc.) available from this department or as per the terms & conditions of this contract. 24) If any kind of incapability & negligence are noticed in observing all the above-said terms & conditions causing inconveniences to public service, is subject to unilateral penalty, be it detected on the spot or thereafter (even after payment). This Department also reserves the right to deduct the cost from the bills of the contractor on pro-rate basis as determined by the Engineer –In-Charge for any shortfall in observing above T&C. In that case, the above- said contract may be terminated without issuing any notice and Stringent & punishable action may be taken against the contractor.

25) The technitian of the agency should capable of Casing -caping /rigid conduit wiring to overcome the emergent situation . 25) The contract may be terminated with one months’ notice on either side (both agency and tender awarding authority) . 26) At the time of Bill submission must submit payment acquaintance of staff wages ,ESI & PF in which signature of each staff with revenue stamp is necessary . 27) Any upcoming / Ongoing project, which will be completed within stipulated period of Maintenance contract, automatically will come under maintenance contract . 28) All the log-books should be available at the call center and to be produced to the Office of the AE/ JE on demand. 29) This Maintenance contract covers all the buildings, blocks, outdoor electrical gadgets within the premises at Cinema Centenary Building,